Program Specialist

The California State University; San Jose (CA); On-site; USD 59,000 - 61,000; Full time

Job summary

San José State University (Engineering Extended Studies) seeks a Program Specialist to coordinate Off-Campus/Public and Corporate programs, hire faculty with academic coordinators, and address student and instructor needs. The role supports strategic goals and outreach efforts across Silicon Valley.

Responsibilities include market research, policy analysis, and developing assessment tools to measure student success, plus organizing industry events and recruitment activities.

Qualifications

• Bachelor's degree or equivalent training required.
• Two years of administrative work experience in study/analysis/evaluation.
• Strong communication and coordination abilities.
• Ability to develop and improve administrative policies.

Responsibilities

• Manage coordination, development and administration of Off-Campus/Public and Corporate programs.
• Collaborate with academic coordinators to hire appropriate faculty.
• Communicate with students and faculty on routine and challenging issues and propose solutions.
• Contribute to strategic planning of Extended Studies goals.
• Conduct market research to assess viability of new programs.
• Analyze current policies to ensure EES compliance.
• Develop assessment tools related to student success.
• Analyze feedback from student assessments extensively.
• Create outreach and student recruitment opportunities.
• Organize events with local industry executives and professional bodies.

Job description

Engineering Extended Studies (EES) is proud to be one of the major engineering workforce providers for many companies in the Silicon Valley, and is looking for a qualified, enthusiastic, and dedicated Program Specialist. Our Off-Campus/Public programs offer SJSU Masters degrees in Software Engineering Specializations, Artificial Intelligence and Sustainable Energy systems. Engineering Extended Studies' also offers corporate degree and certificate programs that are customized based on company requirements.

Key Responsibilities

• Manages coordination, development and administration of Off-Campus/Public and Corporate programs.
• Works with academic coordinators to determine and hire appropriate faculty to teach.
• Communicates with individual students and faculty on routine issues and those issues which may be new or controversial. Researches and proposes solutions with acceptable outcomes.
• Contributes to the strategic planning of Extended Studies programmatic goals.
• Performs market research and analysis to determine the viability of new programs.
• Performs research and analysis of current policies to ensure EES compliance.
• Develops assessment tools related to student success.
• Performs in-depth analysis of feedback from student assessments.
• Develops opportunities for outreach and student recruitment.
• Organizes events with local industry executives and professional organizations.

Knowledge, Skills & Abilities

• Manages coordination, development and administration of Off-Campus/Public and Corporate programs.
• Works with academic coordinators to determine and hire appropriate faculty to teach.
• Communicates with individual students and faculty on routine issues and those issues which may be new or controversial. Researches and proposes solutions with acceptable outcomes.
• Contributes to the strategic planning of Extended Studies programmatic goals.
• Performs market research and analysis to determine the viability of new programs.
• Performs research and analysis of current policies to ensure EES compliance.
• Develops assessment tools related to student success.
• Performs in-depth analysis of feedback from student assessments.
• Develops opportunities for outreach and student recruitment.
• Organizes events with local industry executives and professional organizations.

Required Qualifications

• A bachelor's degree and/or equivalent training.
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

• Master’s Degree.
• Higher education experience in one or more of the following: academic planning, program support, student recruitment or support services.
• Program development and project management experience.
• Demonstrated professional experience across different units/organizations.
• Experience with PeopleSoft or similar enterprise resource planning (ERP) software.
• Experience supporting information systems and/or online programs.

Compensation

Classification: Administrative Analyst/Specialist - Exempt I

Anticipated Hiring Range: $5,274/month - $5,488/month (Step 1 - Step 3)

CSU Salary Range: $5,274/month - $7,684/month (Step 1 - Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

All applicants must apply within the specified application period: October 21, 2026 through November 4, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture

[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.