Program Specialist

University of Wisconsin-Green Bay; Green Bay (WI); Hybrid; USD 56,000 - 60,000; Full time

Job summary

University of Wisconsin-Green Bay’s Division of Continuing Education and Community Engagement is seeking a Program Specialist to expand educational opportunities, workforce development, and professional learning across Northeast Wisconsin. You will develop and coordinate training programs, conferences, and community outreach, building partnerships with employers, associations, and organizations.

The ideal candidate is a relationship-builder and organizer who thrives in a fast-paced environment,

Qualifications

• Experience in supporting external business relationships through consistent communication.
• Strong written communication and administrative skills with a high level of detail.
• Demonstrated success in launching and maintaining collaborations and partnerships.
• High level of computer proficiency and ability to use database, spreadsheet, web conference, presentation, and word processing software applications.
• Ability to work effectively as a team and independently in a high-volume work setting.
• A valid Wisconsin driver's license and a working vehicle to travel and ability to obtain driver authorization through the University.
• Three years of professional experience in organizational development and/or project management.

Responsibilities

• Schedules and secures resources and communicates logistics in support of an outreach program
• Delivers outreach program content and materials to community members
• Researches, develops, and facilitates outreach program content and materials
• Develops and evaluates curriculum and programs and provides recommendations for improvement
• May assist with the monitoring of outreach program budget spending
• Leads the implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers
• Identifies, promotes, and maintains external partnerships to support the outreach program

Skills

Relationship building

Written communication

Event planning

Program coordination

Budget monitoring

Team collaboration

Education

Bachelor's Degree

Tools

Database software

Spreadsheet software

Web conferencing tools

Presentation software

Word processing software

Job description

Position Title

Program Specialist

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Outreach Specialist

Job Duties

Join UW-Green Bay's Division of Continuing Education and Community Engagement as a Program Specialist and help expand educational opportunities, workforce development, and professional learning across Northeast Wisconsin. In this highly collaborative role, you will develop and coordinate business training programs, conferences, custom workforce solutions, and community outreach initiatives that strengthen partnerships between the University, employers, associations, and community organizations. Your work will directly support UW-Green Bay's mission of transforming lives through education and service while advancing strategic priorities centered on Community Connections, Student Success, Inclusivity, and Regional Impact. You will play a key role in creating meaningful learning experiences, identifying emerging community needs, and expanding access to high-quality educational opportunities throughout the region.

The ideal candidate is a relationship-builder, organizer, and problem-solver who thrives in a fast-paced environment and is passionate about serving diverse audiences. From coordinating conferences and managing stakeholder partnerships to supporting grant initiatives, workforce training programs, and community engagement efforts, you will help connect learners and organizations with resources that drive growth and success. Guided by UW-Green Bay's values to Advance Fearlessly, Empower Success, Provision Access, Build Community, and Express Gratitude, you will contribute to a culture of innovation, collaboration, and service where strong community partnerships create lasting impact and where, Together, We Rise.

Key Job Responsibilities

• Schedules and secures resources and communicates logistics in support of an outreach program

• Delivers outreach program content and materials to community members

• Researches, develops, and facilitates outreach program content and materials

• Develops and evaluates curriculum and programs and provides recommendations for improvement

• May assist with the monitoring of outreach program budget spending

• Leads the implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers

• Identifies, promotes, and maintains external partnerships to support the outreach program

Department

Continuing Education

Compensation

Compensation range of $56,252 to $60,000

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications

• Experience in supporting external business relationships through consistent communication.

• Strong written communication and administrative skills with a high level of detail.

• Demonstrated success in launching and maintaining collaborations and partnerships.

• High level of computer proficiency and ability to use database, spreadsheet, web conference, presentation, and word processing software applications.

• Ability to work effectively as a team and independently in a high-volume work setting.

• A valid Wisconsin driver’s license and a working vehicle to travel and ability to obtain driver authorization through the University.

Preferred Qualifications

• Bachelor's Degree

• Three years of professional experience.

• Experience in organizational development and/or project management.

Conditions of Appointment

Occasional night and/or weekend work. Travel is required for meetings, trainings, conferences and between campuses.

This position may have the option to work on-campus or a hybrid schedule, subject to approved telecommuting request.

The home campus of this position is Green Bay. Continuing Education & Community Engagement supports the entire 16-county region. Team member may have flexibility to work from the Sheboygan, Manitowoc, Marinette, or Green Bay campus as needed.

Position is a full-time Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• Total Compensation Estimator

Employee Misconduct

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See UW Stat. sec. 19.36(7).

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at [phone]). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.