Program Planner - University Capital Programs (94790BR)

Yale University; New Haven (CT); On-site; USD 53,000; Full time

Job summary

Yale University seeks a Program Planner to lead capital projects, managing a team of architects and engineers. The role involves coordinating project requests, ensuring compliance with university objectives, and developing long-term planning models. Candidates should have a Bachelor's degree in Architecture or Planning and significant experience in project management.

Qualifications

• 7 years of related work experience or equivalent education.
• Knowledge of architectural planning, design, and construction processes.

Responsibilities

• Manages a team of architects and engineers for capital projects.
• Coordinates project requests and ensures compliance with campus objectives.
• Develops long-range planning models based on institutional priorities.

Skills

Project Management

Communication

Team Building

Business Analysis

Education

Bachelor's Degree in Architecture or Planning

Tools

Excel

PowerPoint

eBuilder

Job description

Program Planner - University Capital Programs (94790BR)

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Program Planner - University Capital Programs (94790BR)

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Bargaining Unit

None - Not included in the union (Yale Union Group)

University Job Title

Planner

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (P6)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Facilities

Total # of hours to be worked:

40

Work Week

Standard (M-F equal number of hours per day)

Work Location

Outside of campus, within Connecticut

Worksite Address

2 Whitney Avenue

New Haven, CT 06510

Work Model

On-site

Position Focus

Reporting to an Associate Director of School of Medicine, School of Public Health, and West Campus Capital Programs, the Program Planner manages and leads a diverse team of third-party contracted registered professional Architects, Engineers, and Construction Management firms in the delivery of a portfolio of high-quality capital projects on time and budget, with a high regard for job site safety. The expected portfolio includes 10-30 projects totaling $25 to $100 million. With both a project and program-level perspective, the Program Planner delivers the design and construction of assigned projects and aids in developing the long-term capital planning process. Effectively manages and carries out assigned priorities by effectively engaging with project stakeholders to ensure client satisfaction through successful building turnover to operations, consistent with the goals and priorities of the University and assigned team.

Specifically, the Program Planner: 1. Coordinates the requests of faculty and staff, soliciting all appropriate input for development of projects and programs while ensuring plans and programs comply with campus objectives. 2. Plans studies, reports, and creates and maintains records of planned occupancy decisions and timelines to inform the overall capital and strategic planning initiatives and available and leased spaces. 3. Defines projects and priorities, identifies scope, drafts solutions, obtains internal and external approvals, and develops long-range planning models based on the department's needs and institutional priorities. 4. Provides information and recommendations on physical and comprehensive planning and design issues, large-scale planning studies, and special facilities planning topics. 5. Produces presentations with supporting data and graphics to support project and school initiative decision-making process. 6. Manages the formulation, programming, budgeting, design, construction, commissioning and successful transition to full operation of assigned capital projects in a manner consistent with the policies and procedures established by the University and approved Capital Program Management Guidelines. 7. Works closely with the stakeholders within the Facilities and Campus Development organization and University leadership to develop, document, and maintain financial projections for individual projects to support and provide input to the Long-Term Capital Plan (LTCP). 8. Develops and maintains a thorough understanding of the academic and research units within the assigned campus area and infuses the project development process with this knowledge. 9. Leads and manages the work effort of consultants, including but not limited to: architect/engineering teams, construction managers, commissioning firms and other specialty vendors involved with the delivery of assigned project scopes, commitment schedules, milestones and deadlines, and established program goals for quality, cost, schedule, and safety. 10. Provides leadership in database reporting and analyses for use in decision-making by all stakeholders, utilizing the University’s designated project management database platform.

Essential Duties

• Develops planning models based on the needs of department and institutional priorities. 2. Participates in the resolution of planning and technical conflicts and recommends cost effective options and approaches. 3. Ensures that institutional planning objectives and strategies are incorporated into departmental plans and projects. 4. Manages authorizations by preparing succinct presentations that distill complex project issues into distinct, clear options, thereby allowing for informed and timely decision-making. 5. Establishes priorities for the allocation of design resources. Provides information and recommendations on physical and comprehensive planning and design issues, large scale planning studies, and special facilities planning topics. 6. Manages and reviews the progress and quality of the work performed by outside and in-house consultants. Manages the work efforts of external architects and engineers. 7. Acts as the primary contact among project architects, other consultants various building committees, technical and operations groups, and staff members during the planning phase of the project. 8. Provides advice to ensure conformity with specifications, codes, regulations, and University Design Standards. Develops engineering and architectural program requirements. 9. Resolves conflicting issues with consultants, project scope, budgets and schedules. Develops overall project budgets including construction, consultant and other fees, furnishings and equipment, operations and testing costs. Manages the selection of consultants. 10. Ensures projects in the planning phase are completed within the approved budget and schedule, and conform to applicable codes and zoning ordinances. 11. May perform other duties as assigned.
  
  

Required Education And Experience

Bachelor's Degree in Architecture or Planning and seven years of related work experience or equivalent combination of education and experience.

Required Skill/Ability 1

Knowledge of architectural planning, design, and construction processes. Solid technical knowledge of data collection, analysis, and interpretation for executive decision making (including ROI) and feasibility studies.

Required Skill/Ability 2

Advanced team-building skills. Strong written and oral communication skills and the ability to make effective presentations to inform key stakeholders. Must possess strong business analysis and negotiation skills.

Required Skill/Ability 3

Strong proficiency in Excel, Word, PowerPoint, eBuilder, and construction scheduling software. Project cost management and experience with eBuilder, Procore, Unifier, Bluebeam REVU preferred.

Required Skill/Ability 4

Significant experience in preparing project budgets, design, construction cost estimating, and reconciliation, and developing project schedules.

Required Skill/Ability 5

Ability to process multiple assignments, set priorities, and lead third-party contracted teams to meet objectives.

Preferred Education, Experience And Skills

Master’s degree in Engineering, Architecture, or Construction Management preferred.

Five years’ experience in project management for multiple project portfolios preferred.

Previous experience with design and construction of multiple discipline science & technology building programs (or equivalent, e.g., medical facilities), preferred.

Preferred Licenses Or Certifications

LEED Accredited Professional preferred. Professional Engineering, Architectural, or Project Management Professional Registration or Certification (P.E., R.A., P.M.P.) Preferred.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Higher Education

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