Program or Department Coordinator I, Genetics Lab Stewardship

Fred Hutchinson Cancer Research Center; Seattle (WA); On-site; USD 43,000 - 61,000; Full time

Benefits offered by this job

Medical/Dental benefits

Tuition reimbursement

Paid time off

Onsite health clinic

Job summary

Fred Hutchinson Cancer Center in Seattle is hiring a Program/Department Coordinator I to support the Genetics Laboratory Stewardship Service by coordinating administrative and operational workflows for high-volume genetic testing. This is a 1.0 FTE, 40 hours/week role.

The position involves scheduling, reporting, coordinating with teams, and may involve some supervisory responsibilities. A fast-paced healthcare environment applies, with a strong emphasis on accuracy and collaboration.

Qualifications

• High School degree or equivalent.
• At least one year of experience.
• Ability to take initiative and use sound judgment.
• Strong communication and customer service.
• Proficiency with Microsoft Office.
• Ability to work in a fast-paced healthcare environment.
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team.
• Navigate team dynamics and adapt to changing priorities.
• Detail-oriented with problem-solving skills.

Responsibilities

• Create, implement and adjust staffing schedules.
• Manage billing paperwork and invoicing.
• Generate regular reports.
• May supervise staff.
• Prepare correspondence, documents and presentations.
• Provide coverage for team members as needed.
• Identify and resolve operational problems.
• Plan and oversee community outreach and external communications.
• Organize events and meetings.
• Contribute to program/department strategic planning.
• Manage and triage incoming requests.
• Serve as liaison to other departments.
• Review timesheets and approve hours as needed.

Skills

Customer service

Organizational skills

Communication skills

Teamwork

Education

Associate or Bachelor's Degree

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program or Department Coordinator I supports a program or department by serving as the primary point of contact. This role will follow existing processes and serve a subject matter expert within the program or department. In addition, it may contribute to the development of work processes. This role provides both administrative and strategic support towards achieving the overall goals of the program or department.

The Program/Department Coordinator I supports the Genetics Laboratory Stewardship Service at Fred Hutchinson Cancer Center by coordinating the administrative and operational workflow for high-volume genetic and genomic testing.

This position is 1.0 FTE, 40 hours/week.

Responsibilities

• Create, implement and adjust staffing schedules.
• Manage billing paperwork.
• Generate reports.
• May supervise staff.
• Create correspondence, documents and presentations.
• Provide coverage for team members as appropriate for your level of responsibility.
• Identify and resolve operational problems.
• Plan, implement and oversee community outreach and external communications.
• Organize events.
• May propose/participate/advise in the development of the program/units strategic plan.
• Manage and triage incoming requests.
• Serve as a point of contact for the department and liaison to other departments.
• May review timesheets and approve time as needed.

Qualifications

Required

• High School Degree or equivalent
• Minimum one year experience.
• Ability to take initiative and use sound judgment in carrying out responsibilities.
• Critical thinking skills.
• Ability to work in a fast paced, complex healthcare environment.
• Customer service skills.
• Ability to prioritize concurrent responsibilities and demands.
• Basic knowledge of medical terminology may be required for certain roles.
• Strong organizational skills.
• Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility (re-word to capture spirit of taking initiative an continual learning).
• Basic ability to use the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Ability to work independently and as part of a team as the situation requires.
• Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner.
• Ability to facilitate and present in meetings.
• Ability to navigate team and organizational dynamics.

Preferred:

• Associate or Bachelor's Degree
• Basic experience with electronic file sharing
• Prior supervisory experience preferred

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

This position is 1.0 FTE, 40 hours/week.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.