Program Officer, Professional Exchange Programs

American Councils; Washington (District of Columbia); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Healthcare benefits

Hybrid in-office schedule

Job summary

American Councils in Washington, DC is seeking a Program Officer to support Professional Exchanges, including YSEALI. The role combines program administration, social media, and participant coordination to ensure effective program delivery.

You will manage travel logistics, visa processes, alumni engagement, and event planning while collaborating with U.S. and overseas partners. A bachelor's degree and strong writing/Excel skills are required.

Qualifications

• Bachelor’s degree in international relations/development and/or education preferred.
• Experience coordinating international travel for groups.
• Excellent administrative and organizational skills.
• Ability to work independently and as part of a team.
• Experience managing social media pages and generating content.
• Exceptional writing skills for reports and briefing materials.

Responsibilities

• Lead administrative support for the program including visa procurement, travel, and enrollment in ASPE.
• Maintain the program’s online presence with social media content and alumni stories.
• Assist with selection and evaluation, reading applications and maintaining participant records.
• Manage scheduling and implementation of virtual sessions and program events.
• Coordinate arrivals, orientations, and alumni gatherings; onboard hosts and guest speakers.
• Prepare financial requests, track invoices, and assist with semi-annual reports.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Social media management

Writing

Excel/database management

Education

Bachelor's degree in international relations/development and/or education

Tools

Excel

Databases

Job description

# Program Officer, Professional Exchange ProgramsHot JobWashington DC - Washington, DC 20036## OverviewSalary Range$55,000.00 - $65,000.00 Salary/yearPosition TypeFull Time## Description**FLSA STATUS: Exempt**Salary Range: $55,000-$65,000 salary/year**Position Summary**The Program Officer supports Professional Exchanges programs which are sponsored by the U.S. Department of State. The Professional Exchanges department engages both foreign and U.S. professionals with experience in individualized professional experiences in the United States and overseas. Participants are provided with logistical support, professional enrichment activities, and alumni engagement through workshops, expert-led curriculum, and mentoring activities. This position will primarily support YSEALI Professional Exchange, assisting with other department programs as needed. YSEALI Professional Exchange provides emerging leaders from Southeast Asia the opportunity to spend six weeks in the United States gaining professionally relevant experience at non-profit, public, or private sector organizations. The program is designed to enhance participants’ leadership and professional skills and build lasting and sustainable partnerships between emerging leaders in Southeast Asia and the United States.The Program Officer provides essential program and administrative support to the Professional Exchanges team. The position reports to the Program Manager and works closely with other program staff and partners in the U.S. and overseas. This is a Washington, D.C.-based position with a hybrid schedule of office and work-from home days (minimum two in-office days).**Primary Responsibilities*** Lead administrative support for the program including but not limited to: J-1 visa procurement, travel arrangements, and enrollment in ASPE;* Maintain the program’s online presence by developing and managing social media content, gathering alumni stories, and sharing program highlights;* Assist with the selection and application evaluation process, reading applications, and maintaining participant records;* Manage scheduling and implementation of virtual sessions;* Assist with coordinating program events such as arrival orientations, professional development activities, closing programs, and alumni gatherings;* Conduct research and outreach to onboard potential U.S. contacts including hosts, guest speakers, and others as needed;* Manage logistics such as ground transportation, hotels/housing, airport transfers, etc.;* Support logistical implementation of Reciprocal Exchange Projects for Americans traveling overseas, including conducting interviews, booking travel and accommodations, obtaining visas, and supporting with Pre-Departure Orientations;* Oversee creation and maintenance of alumni databases;* Create promotional materials such as fliers and recruitment advertisements;* Prepare financial requests, track invoices, and file program expenditures;* Compile data and materials for semi-annual reports;* Other duties as assigned.## Qualifications* Bachelor’s degree, preferably in international relations/development and/or education;* Experience coordinating international travel for groups;* Excellent administrative and organizational skills;* Ability to effectively manage multiple priorities quickly and effectively;* High level of interpersonal skills and cultural sensitivity to interact effectively with all levels of participants and staff;* Experience managing social media pages and generating content (Facebook, Instagram, Twitter, LinkedIn);* Exceptional writing skills to create clear and concise reports and briefing materials;* Capacity to work both independently and as a member of a team;* High level proficiency in Excel and managing databases;* Ability and willingness to occasionally work during non-business hours such as weekends and/or evenings as program necessitates;* Ability and willingness to travel domestically and internationally if needed;* Familiarity with the cultures and geography of Southeast Asia preferred.**BENEFITS** This position is eligible for healthcare benefits.American Councils is committed to providing employment opportunities for all individuals, in accordance with current federal regulations. Our focus is on ensuring that all individuals have equal access to employment and advancement opportunities based on merit.American Councils’ commitment to employment opportunity is driven by federal requirements, including Section 503 of the Rehabilitation Act (supporting individuals with disabilities) and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) (protecting covered veterans). We also ensure our employment practices comply with all applicable regulations, including E-Verify requirements for work eligibility. We are dedicated to fostering a workplace where all individuals have the opportunity to succeed and grow, in full compliance with federal law.