Program Officer - Europe & Eurasia

National Democratic Institute (NDI); Washington (District of Columbia); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Remote/hybrid work option

Job summary

National Democratic Institute (NDI) is seeking a Program Officer for the Europe & Eurasia team. The role involves planning, design, implementation, and execution of programs, with a project-based 6-month assignment ending around March 31, 2027.

You will manage budgets, monitor progress, and collaborate with field offices and donors to achieve objectives. The position requires strong writing and analytical skills, experience in international development, and the ability to work with multi-country

Qualifications

• Bachelor’s degree or equivalent international development experience.
• Three years of relevant international work experience preferred.
• Knowledge of budget development/management and accounting processes.

Responsibilities

• Provide guidance to Project Assistants and Program Associates on programmatic procedures.
• Develop detailed work plans with resources, schedule, and metrics.
• Execute program plans and monitor progress to ensure quality outcomes.
• Collaborate across teams to develop proposals and content for donor proposals.
• Draft communications including memos, reports and proposals with proper formatting.

Skills

Bachelor’s degree educated

Program management

Budget management

Analytical skills

Negotiation

Communication

Attention to detail

Multi-tasking

Travel readiness

MS Office

Russian language (desired)

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Google Suite

Job description

About Us

The National Democratic Institute is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness, and accountability in government. Help support democracy worldwide by joining our team!

About Us

The National Democratic Institute is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness, and accountability in government. Help support democracy worldwide by joining our team!

About The Role

The Europe & Eurasia team is looking for a Program Officer to contribute to the planning, design, implementation, and execution of one or more designated programs and/or manage a program generally smaller in scope or of less complexity.This 6-month position is project-based with an approximate end date of March 31, 2027

Your Purpose And Impact

• Serve as a resource and provide general guidance to Project Assistants and Program Associates on basic programmatic procedures and tasks.
• Contribute to the development of detailed work plans to ensure achievement of assigned program(s) objective(s) and expected outcomes, including the establishment of actions to be taken, the required resources (time, funding, staffing, etc.), a schedule/timeline for the actions required, and specific measures/metrics for evaluation at completion.
• Execute required components of established program plans, and perform programmatic assignments in accordance with established expectations and timelines. Monitor progress, identifying problems and barriers and making recommendations to management for necessary adjustments to ensure successful, quality outcomes.
• Collaborate with team leadership, other team members, and as required across other teams in the development of program concepts and content for proposals, ensuring alignment with broader institutional strategies and approaches. Support the identification and documentation of successful processes/programs, as well as areas where improvements can be made for the establishment/execution of future programs.
• Conduct relevant analysis to determine potential impacts of programmatic work related to program-specific initiatives, plans, and/or problems, as well as review of data and metrics associated with program progress. Draw conclusions and presents findings in a concise and understandable manner with related recommendations for any proposed actions to be taken.
• Draft assigned communications in adherence to specific guidance and substance direction, to include board memos, briefing memos, reports (e.g. quarterly) or portions thereof, work plans, proposals, and presentations, ensuring proper and accurate formatting, spelling, and grammar usage as well as inclusion of required content. Review/edit related drafts prepared by Program Associates and Project Assistants, as required.
• Create and monitor budgets, grants and expenditures for assigned programs, with particular focus on those for larger or complex programs covering multiple field offices. Maintain budget-related notes/documentation and ensure completion of reconciliations and proper application of allowable costs according to restrictions, structures, and established mechanisms/processes. Work to ensure adherence to budget limitations and anticipate/address overages, implementing solutions to budget variances with input/agreement from higher-level team members as necessary. Implement and manage all aspects of subgrants.
• Establish, foster and maintain relationships with field staff, funding agency representatives, and overseas partners to ensure successful program implementation and execution and to articulate new funding proposals and concepts. Brief and/or collaborate to provide briefings to specific country political, civic and business leaders, donor organizations and members of the international community about NDI activities and positively influence and gain needed action for programmatic success.
• Serve as the point-of-contact for assigned programs, and interact regularly with relevant field offices to support programmatic work and allow for the monitoring and measurement of progress against plans and timing/preparations for required assessments. Act as a liaison with selected members of NGO, funding and Washington policymaking communities, as required.
• Provide support for local and regional program conferences, workshops and meetings and organizes, as required, cross-functional workshops. Attend and/or represent NDI at selected external events/meetings.
• Conduct onsite field visits to facilitate/leverage programmatic work through actions such as organizing and/or conducting assessments (e.g. political, new opportunities, adherence to plans, etc.), developing assistance programs, and implementing and/or delivering training programs. Organize delegations abroad, as required.
• Initiate the creation and implementation of field office policies and handbooks for submission to higher-level team staff for review/approval.
• Establish relationships and maintain a network of potential international training resources, volunteers, and field representatives.
• Adhere to NDI’s organizational values, standards of conduct, policies and processes, and any other established expectations for NDI employees, including those related to performance, i.e. goals and position description accountabilities/responsibilities such as those presented herein.
• Support onboarding and training for Project Assistants and Program Associates as required. Participate in interview processes, as needed.
• Act as a back-up to for other team members and participate on cross-functional teams and initiatives as needed.
• Actively seek and engage in professional development opportunities to enhance knowledge in project/program management, and maintain a general working knowledge of relevant program trends and issues occurring external to NDI.
• Perform other duties as required.

Minimum Qualifications

• Bachelor's degree, preferably in International Relations, Political Science or a related field, or equivalent experience; an advanced degree or work towards one in a relevant discipline is a plus.
• Three years of relevant work experience in international-development, community organizing, political campaigns, or legislative affairs, or a similar field. Internships in one or more of these listed areas also may count as relevant work experience. An advanced degree or work towards one in a relevant discipline may be substituted for required years of experience on a one-for-one basis.
• Prior relevant international field work experience performed in-country and/or completion of one or more semesters of education abroad is highly desired.
• Basic knowledge and competence in one or more of NDI’s international development disciplines, e.g. political campaigns, elections, community organizing, technology/innovation, etc.
• Knowledge of basic budget development/management and accounting processes along with math skills and the ability to perform accurate calculations and understand quantitative information.
• Strong analytical and judgment skills for identifying problems, drawing conclusions, determining options for resolution, and recommending next steps.
• Negotiation skills and the ability to be innovative and creative in finding ways to resolve issues and secure necessary support and resources for achieving programmatic goals.
• Strong interpersonal skills and cultural sensitivity to interact effectively and diplomatically with individuals at all levels of the organization, as well as externally both domestically and internationally with NDI partners, funders, and other stakeholders.
• Strong oral and written communication skills, including the ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and through various communication media. The ability to present to varying sized audiences in a manner that influences and drives understanding is highly desired.
• An attention-to-detail, with a propensity to complete work accurately and with a focus on quality.
• Action-oriented with a high level of initiative and an advanced level of proficiency in the ability to multi-task and prioritize; manage time, perform project management, problem-solving, and organizational skills; and flexibility to adapt and respond to shifting priorities.
• Capacity to work effectively both independently and as a member of a team.
• Ability to apply discretion and maintain confidential information.
• Ability to travel internationally.
• Proficiency in Microsoft Office to include Word, Excel and PowerPoint; knowledge of/proficiency in Google Suite tools preferred. Basic database skills are desired.
• Fluency in Russian language skills highly desired.

Parameters

• Incumbent operates under general supervision, receives direction on most processes and methods and is assigned most work.
• Incumbent regularly interacts with staff at all levels within NDI.
• Some interaction with external funders and partners is required when necessary to support the provision of information or clarify information necessary for program operations and administration activities.

Certifications/Licenses (desired)

• None required.

Work Environment

• This position generally is performed in an office environment and may be suitable for partial telework.
• Occasional evening and weekend work may be required, as well as attendance at external events.
• International travel is typically not required for this role, but there may be occasions when the opportunity may be presented for such travel to support a given program or field activity. This is generally at no greater than 5% of an incumbent’s work time in this role.

Physical Requirements

• Sitting/mobility—to work at a desk and move around work areas.
• Speaking/hearing—to engage orally in conversation with others.
• Seeing—to effectively use a computer screen and for reading and interpreting printed materials, memos and other paperwork.
• Reaching/handling—to input information into computer systems and retrieve and work with appropriate paperwork, equipment and supplies and complete filing.

What We Offer

We offer an environment committed to promoting diversity, equity, inclusion and belonging as a core part of our culture. We strive to foster empowerment and belonging as these values are central to our mission and to our impact. We believe that diversity in thought helps us solve the complex problems we face around the globe.

We offer a comprehensive benefits package which includes health, dental, vision, a generous PTO policy, and flexible schedules.

Additional Information

While there may be flexibility for remote/hybrid work environment and to comply with tax and legal obligations, successful candidates must be residents of MD, DC, or VA, or relocate prior to the start of employment at NDI.

This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

NDI is an equal opportunity employer (EEO). As such, NDI makes employment decisions and provides equal employment opportunity without regard to an applicant’s or employee’s race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other basis protected by federal, state and local laws. As an equal opportunity employer, NDI encourages individuals with disabilities, including disabled veterans or veterans with service-connected disabilities, to apply.

If you need reasonable accommodation in the application or hiring process, please notify NDI’s Human Resources department at [e-mail]. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions in accordance with the Americans with Disabilities Act.