Program Office Professional Staff Assistant (Professional Staff Assistant 1)

Los Alamos National Laboratory; Los Alamos (NM); Presencial; USD 55.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

Life and disability insurance

Maternity and parental leave

401(k) with employer match

Tuition assistance

Flexible schedules / PTO

Onsite gyms

Relocation assistance

Descripción de la vacante

Los Alamos National Laboratory is seeking a motivated Professional Staff Assistant to provide high-level administrative support in a classified environment. You will be the first point of contact for the GS-IET Program Office, coordinating onboarding, scheduling, travel, procurements, and meetings with internal and external partners.

You will work under the Program Director and Deputy, balance competing priorities, and maintain calendar integrity while ensuring discretion on sensitive matters.

Formación

• Bachelor's Degree plus 2 years of related experience required or an equivalent combination.
• Proven ability to provide high-level administrative support in a busy office.
• Strong problem-solving skills and the ability to develop solutions.
• Ability to work independently with minimal supervision while managing multiple projects.
• Excellent interpersonal, verbal, and written communication skills.
• Experience managing multiple complex calendars.
• Experience coordinating complex travel.
• Experience completing complex procurements.
• Experience coordinating high-profile meetings and events.
• Dependable with good attendance and reliable work quality.
• Team player able to work under pressure and adapt to changing priorities.

Responsabilidades

• Maintain a professional office atmosphere and demonstrate initiative, versatility, accuracy, tact, and professional discretion when dealing with matters sensitive to national security.
• Confidently provide professional support for onboarding, scheduling and coordinating multiple concurrent visits.
• Manage multiple schedules for office personnel, including deconflicting, scheduling overlaps and proactively ensuring routine and dynamic meetings are communicated.
• Under supervision of the Program Director and Deputy Program Director coordinate coverage for IET Program Office during out of office occasions.
• Serve as the office procurement specialist, including holding Designated Procurement Representative purchasing card authorities.
• Coordinate logistics, scheduling announcements, and administrative facilitation of business, operational, and/or programmatic meetings and/or conferences.
• Provide expert calendar management for Internal and External collaborators by Program Directors/Program Managers by coordinating commitments.
• Serve as the point of contact and liaison with customers and sponsors as well as with senior management offices (internal/external) and personnel regarding issues and policies related to the Program Office.
• Track contract commitments and procurements
• Routinely execute project procurements and occasionally seek approval to acquire specific non-routine items (must be able to maintain Super Designated Procurement Representative qualification).

Conocimientos

Administrative support

Problem solving

Independent work

Project management

Communication skills

Calendar management

Travel coordination

Procurement

Meeting coordination

Teamwork

Educación

Bachelor's Degree and 2 years related experience

Descripción del empleo

What You Will Do

The Intelligence and Emerging Threats Program Office (GS-IET) enlist the Laboratory's research and development capabilities to provide technical solutions to combat new and evolving national security threats. GS-IET is the primary Laboratory interface to the U.S. Intelligence Community (IC) through DOE's Strategic Intelligence Partnership Program (SIPP). Working with federal agencies in the IC, GS-IET coordinates programs for delivery of technical solutions and analysis that support the intelligence community to maintain strategic and tactical advantage.

We are seeking a motivated customer-focused individual to provide high-level operational, programmatic, and administrative support in a classified working environment. The successful candidate will serve as the first point of contact for the Program Office. Functionally, the Professional Staff Assistant (PSA) will take guidance from the Staff Operations Manager/Office Lead. This position requires frequent collaboration with LANL DIR/ALD/PD offices. While working in a team environment, the successful candidate must also be able to work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, to effectively support the Program Office. Specific duties of the position include but are not limited to the following:

• Maintain a professional office atmosphere and demonstrate initiative, versatility, accuracy, tact, and professional discretion when dealing with matters sensitive to national security.
• Confidently provide professional support for onboarding, scheduling and coordinating multiple concurrent visits.
• Manage multiple schedules for office personnel, including deconflicting, scheduling overlaps and proactively ensuring routine and dynamic meetings are communicated.
• Under supervision of the Program Director and Deputy Program Director coordinate coverage for IET Program Office during out of office occasions.
• Serve as the office procurement specialist, including holding Designated Procurement Representative purchasing card authorities.
• Coordinate logistics, scheduling announcements, and administrative facilitation of business, operational, and/or programmatic meetings and/or conferences.
• Provide expert calendar management for Internal and External collaborators by Program Directors/Program Managers by coordinating commitments.
• Serve as the point of contact and liaison with customers and sponsors as well as with senior management offices (internal/external) and personnel regarding issues and policies related to the Program Office.
• Track contract commitments and procurements
• Routinely execute project procurements and occasionally seek approval to acquire specific non-routine items (must be able to maintain Super Designated Procurement Representative qualification.

What You Need

All requirements listed below must be proven and demonstrated on the job:

• Competence in providing high-level administrative support in a busy office environment, including interfacing with all levels of personnel.
• Experience with solving problems, developing solutions, and innovating business practices to ensure customer and sponsor satisfaction.
• Ability to work independently while maintaining excellent quality in daily operational work, as well as the fine-tuned skills of organizing, prioritizing, and following through to completion multiple projects.
• Experience assuming responsibility for projects from inception to completion, including reporting on project results.
• Excellent communication skills (interpersonal, verbal, and written).
• Ability to effectively manage multiple complex calendars.
• Experience providing professional support for complex travel.
• Experience completing complex procurements.
• Experience coordinating high-profile meetings and events.
• Ability to work effectively and calmly under pressure of multiple deadlines, frequent interruptions, and changing priorities.
• Dependability and reliability as proven through good attendance and quality of work.
• Ability to work well as a team player.

Clearance requirements: Q /SCI, ability to obtain and maintain an SCI clearance

Education/Experience: Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications

• Experience working in a highly classified environment such as a Vault Type Room (VTR) or Sensitive Classified Information Facility (SCIF).
• Experience in website maintenance and basic design.

Work Location

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 year.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid maternity and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q/SCI (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.