Program Monitor (Personal Services Contract #8873, 8874)

Illinois State Board of Education; Springfield, Northern (IL, KY); Hybrid; USD 59,000 - 80,000; Full time

Job summary

Illinois State Board of Education in Springfield or Chicago seeks a Program Monitor under Personal Services Contract to oversee the Education of Homeless Children and Youth state grant program, review applications, ensure compliance with federal and state requirements, and provide guidance to districts and agencies.

The role emphasizes timely reviews, data accuracy, and collaboration with partners, with an emphasis on improving educational access for students experiencing homelessness.

Qualifications

• Master's degree or Bachelor's with 2+ years in grant administration or related field.
• Minimum of 2 years of professional experience in education, grant administration, or program oversight.
• Knowledge of federal and state grant administration principles and compliance.
• Ability to review grant applications, reports, and supporting documentation for accuracy.
• Ability to interpret federal/state laws, regulations, and guidance for grant-funded programs.
• Proficiency in Microsoft Office applications.

Responsibilities

• Review and approve approximately 400 Education of Homeless Children and Youth (EHCY) grant applications within a 14-calendar-day review timeframe.
• Provide programmatic oversight and technical assistance to districts and grant recipients.
• Assist in the implementation, administration, and monitoring of the EHCY state grant program by conducting fiscal and programmatic reviews, monitoring grant activities, and ensuring compliance.
• Develop, maintain, and analyze program records, reports, and documentation to support grant administration and agency reporting.
• Collaborate with internal and external stakeholders to strengthen program quality and effectiveness.
• Participates in department, Agency, and professional development activities.
• Performs other duties as assigned.

Skills

Communication

Analytical thinking

Attention to detail

Education

Master's degree

Bachelor's degree with 2 years’ experience

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Position: Program Monitor (Personal Services Contract #8873, 8874)

Location: Springfield or Chicago

Department: Wellness & Student Care

Hourly Salary: $50

Office Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.

Posted Date: August 17, 2026

Closing Date:

The Education of Homeless Children and Youth (EHCY) Professional Consultant provides programmatic oversight, technical assistance, and grant management support for the Illinois State Board of Education's Education of Homeless Children and Youth (EHCY) state grant program. The consultant is responsible for ensuring the quality, accuracy, and timeliness of grant application reviews, reporting, monitoring, and compliance with all applicable federal and state laws, regulations, and grant requirements. The consultant works collaboratively with school districts, regional offices of education, and Agency staff to support effective implementation of the EHCY program and promote educational access and success for students experiencing homelessness.

Duties and Responsibilities

• Review, evaluate, validate, and approve an estimated 400 Education of Homeless Children and Youth (EHCY) state grant applications within the Agency's established 14-calendar-day review timeframe, ensuring all applications, reports, and supporting documentation comply with applicable federal and state laws, regulations, grant requirements, and Agency policies.
• Provide programmatic oversight and technical assistance to school districts, regional offices of education, and other grant recipients by offering consultation, outreach, training, research, and guidance on grant requirements, program implementation, reporting, compliance, federal guidance, state regulations, and best practices.
• Assist in the implementation, administration, and monitoring of the EHCY state grant program by conducting fiscal and programmatic reviews, monitoring grant activities, validating required reports, maintaining accurate documentation, and ensuring achievement of program objectives and compliance with fiscal, administrative, and programmatic requirements.
• Develop, maintain, and analyze program records, reports, and documentation to support grant administration, monitor program performance, ensure data accuracy and completeness, and provide information necessary for agency reporting, accountability, and continuous program improvement.
• Collaborate with internal and external stakeholders to strengthen program quality and effectiveness by working with Agency staff, education partners, and grant recipients.
• Participates in department, Agency, and professional development activities.
• Performs other duties necessary to support the successful administration of the EHCY state grant program.
• Performs other duties as assigned.

Required Qualifications

• Master's degree from an accredited college or university, or, Bachelor's degree from an accredited college or university and a minimum of two (2) years of relevant professional experience in Grant Administration, Education, or a closely related field. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
• Minimum of two (2) years of professional experience in education, grant administration, program evaluation, budget management, or related program oversight.
• Knowledge of federal and state grant administration principles and program compliance requirements.
• Ability to review, evaluate, and monitor grant applications, reports, and supporting documentation for accuracy and compliance.
• Ability to interpret federal and state laws, regulations, policies, and guidance related to grant-funded programs.
• Knowledge of budget development, fiscal monitoring, and financial reporting.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to analyze complex information and communicate findings clearly and professionally.

Preferred Qualifications

• Master's degree from an accredited college or university.
• Experience reviewing grant applications, monitoring grant performance or administering state or federal grant programs.
• Experience providing technical assistance to schools, districts, or educational organizations is preferred.

ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.

Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.