Program Manager - Employee Events

Veeva Systems, Inc.; New York (NY); Hybrid; USD 75,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Flexible PTO

Job summary

Veeva Systems is seeking an experienced Employee Event Program Manager to lead planning, coordination, and execution of internal employee events and programs. The role partners with internal teams and leaders to provide strategic guidance for group offsites and enhances the merchandise swag experience for new hires and staff.

You will negotiate terms with hotels, venues, and vendors, manage budgets, and drive global event programs while coordinating with facilities and cross-functional partners

Qualifications

• 5+ years of experience planning, executing, and evaluating events and meetings.

Responsibilities

• Source, evaluate, and manage external vendors for team offsites within size, objectives, and budget.
• Lead contract negotiations with hotels, transportation, restaurants, and event partners.
• Track vendor performance and maintain a database of trusted partners.
• Partner with facilities teams for on-site setup, signage, and workspace accommodations.
• Work with internal managers to align event goals.
• Facilitate event debriefs and gather feedback to improve vendor selection and processes.
• Evaluate existing vendor relationships and merchandise offerings to ensure quality swag.
• Coordinate approval for local community holiday and summer parties globally.

Skills

Event planning

Vendor management

Contract negotiation

Cross-functional collaboration

Organizational skills

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

We are seeking an experienced and highly organized Employee Event Program Manager. In this role, your main priority is to streamline, centralize, and lead the planning, coordination, and execution of internal employee events and programs. The Employee Event Program Manager will serve as a key partner to internal teams and leaders, offering strategic support and hands‑on guidance for planning group offsites. Additionally, this role is responsible for improving the company merchandise “swag” experience and offerings for new hires, existing employees, and customer gifting, and encouraging meaningful connections of Veevans throughout the globe through local community events.

What You’ll Do

• Source, evaluate, and manage external vendors suited for team offsites to ensure alignment with group size, event objectives, and budget.
• Lead contract negotiations with vendors, including hotels, transportation providers, restaurants, and other event partners to secure favorable terms, pricing, and service levels.
• Track vendor performance and maintain a database of trusted partners.
• Partner with facilities teams to support on‑site event setup, signage, and workspace accommodations.
• Work closely with internal managers to align event goals.
• Facilitate event debriefs and gather feedback to continuously improve vendor selection and process.
• Evaluate existing vendor relationships, merchandise offerings, and processes to ensure the company merchandise “swag” is of high quality and a provides a peerless experience.
• Coordinate the approval process for the local community holiday and summer parties throughout the globe.

Requirements

• 5+ years of experience in planning, executing, and evaluating events and meetings.
• Demonstrated ability to negotiate contracts, manage vendor relationships, and secure favorable terms with venues and suppliers.
• Proactively worked to identify trends, anticipate needs, and build events that are aligned with internal customer needs.
• Excellent organizational skills, experience managing multiple projects simultaneously, strong attention to detail.
• Built collaborative cross‑functional partnerships within the business. Comfortable advising, and pushing back as appropriate, with managers at all levels of the organization.
• Demonstrated success in addressing challenges and adapting to unforeseen circumstances during event planning and execution.

Nice to Have

• Existing contacts and experience planning events in locations with US Veeva offices (Pleasanton, Boston, New York City, Columbus, Pleasanton, Madison)
• Demonstrated experience building processes and database of vendors from the ground up.

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $75,000 - $125,000
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].