Program Manager

University of Miami; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

The Coral Reef Futures Lab at the University of Miami Rosenstiel School is seeking a highly organized Program Manager to support operational, administrative, and grant-funded research and restoration projects.

You will coordinate timelines, monitor compliance, prepare reports, and facilitate collaboration among researchers, partners, and stakeholders while managing PI schedules and lab communications.

Qualifications

• Bachelor's degree required; preference for marine science or related fields.
• Strong organizational and time management abilities across multiple priorities.
• Proactive, autonomous, and able to draft professional communications.

Responsibilities

• Coordinate timelines, deliverables, and reporting across active research grants.
• Track grant compliance, reporting requirements, and submission timelines.
• Attend grant-related meetings, document outcomes, and drive follow-up actions.
• Facilitate communication among research partners, institutions, and stakeholders.
• Manage scheduling for the Principal Investigator, including meetings and travel.
• Handle inbound communications, drafting responses on behalf of lab or PI when appropriate.
• Oversee administrative processes including permits, purchasing, and university documentation.
• Maintain organized systems for project tracking, documentation, and workflows.
• Assist with research/restoration activities as expertise allows.

Skills

Organizational skills

Time management

Autonomy

Written communication

Stakeholder coordination

Education

Bachelor's degree

Tools

Teams

Slack

Workday

Job description

The Coral Reef Futures Lab at the University of Miami Rosenstiel School of Marine, Atmospheric and Earth Science is a leading research group focused on coral reef science and restoration. We are seeking a highly organized, detail-oriented Program Manager to support the operational, administrative, and collaborative functions of a dynamic, grant-funded research and restoration portfolio. This role is central to ensuring the seamless coordination of projects, communications, and partnerships across multiple initiatives.

Key Responsibilities

• Coordinate timelines, deliverables, and reporting across multiple active research grants.
• Track and support grant compliance, reporting requirements, and submission timelines.
• Attend grant-related meetings, document key outcomes, and drive follow-up actions across collaborators.
• Facilitate communication among research partners, institutions, and stakeholders to ensure alignment and progress.
• Manage scheduling for the Principal Investigator (PI), including meetings, travel, and key deadlines.
• Manage inbound communications, including high-volume email correspondence, drafting and responding on behalf of the lab or PI when appropriate.
• Oversee administrative processes including permits, purchasing, and university documentation.
• Maintain organised systems for project tracking, documentation, and internal workflows.
• Potential to assist with research and restoration activities as experience and expertise allows, including in the lab and field

Qualifications

• Bachelor’s degree required; preference for marine science, environmental science, biology, or related field.
• Exceptional organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proactive, resourceful, and able to operate with a high degree of autonomy.
• Strong writing and communication skills, including professional email drafting and stakeholder coordination.
• High level of attention to detail and ability to anticipate needs in a fast-paced research environment.
• Comfort working with academic, scientific, and institutional processes.

Preferred Attributes

• Experience in program management, research administration, or operations strongly preferred
• Experience supporting grant-funded programs or working within a university or research setting using platforms such as Teams, Slack, Workday
• Experience in coral reef research, marine conservation, or environmental science

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.