Program Manager
VNS Health
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Job summary
VNS Health in New York is seeking an experienced Behavioral Health supervisor to oversee program administration, clinical supervision, and inter-disciplinary care coordination. You will manage staff scheduling, case assignments, and data reporting to funders while ensuring quality outcomes and regulatory compliance.
The role requires 5+ years of supervisory experience, a Master's in a related field, and familiarity with EMR systems.
Qualifications
- Master's Degree required in Social Work, Psychology, or related field.
- Minimum five years of supervisory and administrative experience in program management and budget oversight.
- Experience with EMR systems preferred and knowledge of data reporting.
Responsibilities
- Provide clinical supervision to staff and manage clinical teams.
- Oversee triage, case assignment, referrals, and staff scheduling to ensure coverage.
- Monitor program budget, reimbursement, and purchasing; ensure productivity aligns with standards.
- Maintain accurate case records and ensure compliance with policies and regulatory requirements.
- Lead outreach, education, and collaboration with community partners as needed.
- Participate in 24/7 on-call coverage and crisis response as required.
Skills
Education
Tools
Job description
Manages and oversees the administration of a Behavioral Health Services (BHS) program, including the appropriate utilization and management of staff and the quality of program participants care with an emphasis upon an inter-disciplinary team approach to the delivery of care. Works under general direction.
- Provides clinical supervision to staff including assigning, monitoring and evaluating cases for clinical team(s). Conducts regularly scheduled team meetings. Provides back-up coverage for program leadership as required.
- Manages triage and case assignment procedures, new referrals, liaison activities, and staff scheduling to insure adequate coverage at all times.
- Collaborates with other team members and Behavioral Health Services (BHS) leadership in formulating clinical and administrative policies and procedures, preparing policy and procedure manuals, implementing and maintaining established policies and procedures, and proposing modifications and revisions of policies and procedures, as indicated.
- Collects, tracks, and monitors progress and outcomes for all staff assigned to the team(s); produces and maintains detailed reports for all data pertinent to the program. Reports relevant data to funders and central administration as needed.
- Oversees the maintenance of updated case records for team(s) through EMR and coordinates effective electronic communication throughout all provider databases, as needed. Maintains case records in accordance with program policies/procedures, as well as VNS Health, city, and state standards and regulatory requirements.
- Monitors the program budget and is knowledgeable of all financial aspects of the program, including, but not limited to, reimbursement and purchasing.
- Ensures volume and productivity meet program standards and operations.
- Oversees compliance of quality and performance indicators, and supervises staff to achieve goals. Performs internal audits to ensure compliance with policies and procedures and takes corrective action, as necessary to address deficiencies.
- Provides clinical subject matter expertise and serves as a resource to supervisors, clinicians and staff.
- Provides assessment, direct services to program participants and families in the community; advises and consults in case conferences, staff meetings, and discharge planning as needed.
- Promotes positive relationships within VNS Health and other community service organizations. Serves as program liaison to other community agencies, negotiating formal liaison and organizing consultation and education for referral sources.
- Participates in 24/7 on-call coverage schedule and performs on-call duties, as required.
- Investigates complaints registered by program participants, completes Incident Reports and other safety and quality reports within required time frames.
- Collaborates with progrm leadership and other staff in the development and implementation of in-service education programs.
- Performs all duties inherent in a supervisory role. Ensures effective staff training, interviews candidates for employment, evaluates staff performance and recommends hiring, promotions, salary actions, and terminations, as appropriate.
- Oversees the development of systems and records for billing each MCO.
- For CCBHC and Central Intake program only:
- Serves as primary liaison to external community-based organizations and referral sources. Assists VP, CCBHC in establishing and negotiating formal MOUs and DCO agreements.
- Ensures education and training on all VNS Health BH services to both internal and external organizations, including eligibility criteria and referral procedures. Collaborates with program leadership and other staff in the development and implementation of in-service education programs.
- Collaborates with Clinic leadership team to manage triage and case assignment procedures, new referrals, liaison activities, and staff scheduling to ensure adequate coverage at all times.
- Fulfills the role of Super-user in EMR system & is responsible for training of all new and existing employees. Oversees the maintenance of case records for team(s) within the EMR and coordinates effective communication throughout all external provider databases, as needed.
- Maintains case records in accordance with program policies/procedures, as well as VNS Health, city, state, and federal standards and regulatory requirements.
- For Outreach and Engagement (Behavioral Health) only:
- Leads outreach and engagement strategies, developing and managing community partnerships.
- Monitors referral pipelines and productivity and collaborate with Marketing and Growth teams.
- Oversees Central Intake workflows to support program expansion and access to care.
- Participates in special projects and performs other duties as assigned.
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Licenses and Certifications:
- Valid New York State driver's license may be based on program needs required
- License and current registration to practice as a Nurse, Social Worker, Psychologist, Marriage and Family Therapist, Mental Health Counselor or other related license in the State of New York required
- National Provider Identifier (NPI) number required or must be obtained upon hire. Management will provide assistance with the NPI application process required
- For IMT: LCSW required
- For BHCT:LCSW required
- For Children's Health Home Program: Child and Adolescent Needs and Strengths New York (CANS) certification Must complete necessary training to administer and review the CANS NY assessment in the UAS system within 60 days of start date preferred
- LCSW or equivalent licensure preferred
Education:
- Master's Degree degree in Social Work, Psychology, Marriage and Family Therapy, Mental Health Counseling, Nursing or other related field required
Work Experience:
- Minimum of five years of supervisory and administrative experience with demonstrated competency in program management, budget management, and community relations required
- Strong interpersonal and leadership skills required. Knowledge of Microsoft applications required
- For Children's Services: Prior experience in working with children and adolescents, preferable in a mental health setting required
- For Adult Services: Prior experience working in a community behavioral health care setting required
- Experience with EMR systems preferred
- Knowledge of city and state agency and/or managed care functioning preferred
USD $77,200.00 - USD $96,500.00 /Yr.
VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We're one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.
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