Program Manager

University-of-California,-Irvin; Irvine (CA); On-site; USD 82,000 - 100,000; Full time

Job summary

University of California, Irvine (UCI) is seeking a Program Manager for the Division of Continuing Education to develop, plan, and manage quarterly non-degree certificate programs and courses. The role oversees course quality, instructor recruitment, and financial performance, working with DCE Student Services and the Marketing Department to present current information and effective marketing.

The incumbent builds industry advisory committees, coordinates room assignments, and collaborates with

Qualifications

• Requires broad experience with office software and data analysis.
• Experience in higher education or continuing education programs is preferred.
• Bachelor’s or equivalent education in a related field and ongoing professional development.

Responsibilities

• Develops, plans, and manages non-degree certificate programs and courses offered quarterly.
• Hires instructors and ensures course quality and financial targets are met.
• Maintains relationships with industry professionals and academic leaders for curriculum updates.

Skills

Word

Excel

Access

PowerPoint

Analytical skills

Communication

Project management

Wrike

Basecamp

Interpersonal skills

Course development

Education

Bachelor's degree

Continuing education

Tools

Wrike

Basecamp

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Division of Continuing Education is an environment that celebrates diversity of background and experience and one that leverages the unique talents and strengths of staff to achieve greater employee satisfaction, higher productivity, and innovation. We strive to be a place where staff feel that they are equitably treated, respected, heard, valued, and enabled to do their best work while contributing to the organization’s mission and vision.

Your Role on the Team

The Program Manager has the overall responsibility of developing, planning, managing, and implementing non‑degree certificate programs and courses offered on quarterly basis for the Planning unit. Incumbent is also responsible for the overall quality of course offerings. The incumbent must develop, plan and implement courses, prepare quarterly schedules, hire instructors, along with full responsibility of meeting annual financial targets. Must develop and maintain relations with industry professionals, industry associations, and community members. Develops advisory committees comprised of appropriate industry and academic leaders to enforce update curriculum and course content. Must work with DCE Student Services in providing current information on certificate programs and coordinating room assignment. Works with Director and Marketing Department to ensure appropriate marketing for courses. Responsible for determining course cancellation and offerings. Manages relationships with instructors and responsible for evaluating instructor teaching and hiring. Manages internal relations with a variety of DCE and campus departments, and outside vendors to ensure that all instructional materials are delivered in a timely and standardized fashion and that all instructional equipment is available.

What It Takes to be Successful

Required

• Skill in using business software systems in the completion of work assignments (i.e., Word, Excel, Access, PowerPoint).


• Advanced analytical, problem solving, interpersonal, communication and presentation skills.


• Demonstrates thorough knowledge of the organization’s policies and procedures; advanced knowledge of functional area and understands how work impacts other areas of public educational programs.


• Advanced knowledge of accredited and / or certificate program instruction and delivery methodologies, the organization, market and business strategies.


• Equivalent combination of education, training and experience in the industry.


• Ability to work in a fast‑paced environment, manage multiple projects, adjust to changing priorities, and perform well under pressure.


• Ability to find creative solutions for escalated issues in high‑pressure situations with impending deadlines.


• Ability to create and modify workflow processes.


• Excellent organizational skills and project management experience (with tools such as Wrike, Basecamp).


• Ability to collaborate well with instructors/SMEs and UCI‑DCE colleagues.


• Experience working with third party vendors and contractors in the course development process


• Bachelor's degree in related area and / or equivalent experience / training


• Continuing education in related field required.


• A minimum of 7 years of experience• 7+ years of experience working in Higher Education.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Salary Range Min: 81,600

Salary Range Max: 100,000

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan


• Employment Misconduct*


• Legal Right to work in the United States


• Vaccination Policies


• Smoking and Tobacco Policy


• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act


• E-Verify


• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization