Program Management Analyst - Homeless Systems

County of Ventura; Ventura (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Annual Leave

Annual Leave Redemption

401(k) Shared Savings Plan / 457 Plan

Health Insurance

Flexible Spending Accounts

Pension Plan

Holidays

Professional Memberships

Job summary

County of Ventura seeks a Program Management Analyst – Homelessness Systems Lead to drive performance improvements in the County’s homelessness response system. This role supports grant programs, ensures compliance with HUD/CA requirements, and leads data-driven decision making.

The position reports to the Homelessness Solutions Director, coordinates with HMIS/CES, and leads teams across departments to implement evidence-based strategies and regional initiatives that end homelessness in Ventura

Qualifications

• Extensive experience in government programs, and/or business administration, and finance.
• Bachelor’s degree in Public or Business Administration, Finance, Social Work or a closely related field.
• Five or more years of experience working in homelessness and/or managing federal grant funding.
• Excellent written communication skills demonstrated in the employment application.
• Advanced skills of Microsoft Office products including Word, Excel, Powerpoint and MS Teams.
• Experience collecting, integrating, and analyzing data from multiple sources to evaluate system performance.
• Willing and able to conduct in-person and virtual presentations.
• Demonstrated ability to provide good and sound judgement.

Responsibilities

• Supervises assigned Homelessness Solutions staff, providing leadership and day-to-day direction.
• Analyzes procedures for alignment with evidence-based practices to prevent and end homelessness.
• Builds and maintains relationships with funding agencies, community partners, cities, County departments and homeless service providers.
• Oversees state, federal, and local homelessness reporting, including System Performance Measures and related dashboards.
• Assists with grant administration focused on system performance and data quality.
• Collects, integrates, and analyzes data from multiple sources to evaluate system performance, identify trends, and inform program decisions.
• Guides the implementation of HMIS and Coordinated Entry System to measure performance and outcomes.
• Advances partnerships and collaborations for housing opportunities and encampment responses.
• Provides objective counsel to maximize the effective use of resources.
• Performs duties related to special projects and initiatives as assigned.

Skills

Leadership

Data-driven

Communication

Diplomacy

Collaboration

Education

Bachelor's degree in Public/Business Administration

Five+ years in homelessness/public administration

Tools

Microsoft Office

HMIS

Coordinated Entry System (CES)

Job description

Benefits

• Annual Leave - The candidate selected for this position will earn 208 hours per year, increasing to 288.08 hours after 5 years of service, 296.14 hours after 10 years of service, and 304.20 hours after 15 years of service.
• Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of Annual Leave per year accrued in the same year after using 80 hours within the prior 12 months.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions. Following five (5) years of continuous County service, an additional 2% non-elective contribution will be made to the 401(k) plan.
• Health Plans – You are afforded a flexible credit allowance of up to $26,626 annually for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts - Employees may also participate in the Flexible Spending Accounts which increase their spending power by reimbursing them with pre-tax dollars for IRS approved dependent care and health care expenses.
• Pension Plan - Both the County and you contribute to the County's Retirement Plan and to Social Security. If eligible, you may establish reciprocity with other public retirement systems such as PERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits: Professional Memberships, Disability Plans, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Wellness Program.

County Executive Office

As a critical component of the County organization, the County Executive Office (CEO) is responsible for recommending and implementing Board of Supervisor Policies, preparing and administering the County budget, recruiting and retaining a high-caliber workforce, and negotiating and administering contracts with various labor organizations. The Office also engages extensively with local cities and other public jurisdictions within the County, representatives of state and federal governments, and community-based organizations. In conducting business, the Office strives to deliver high-quality services in a fiscally prudent manner while consistently fostering a culture of collaboration among agencies to better integrate and coordinate services.

The Housing and Homelessness Solutions Division

The Housing and Homelessness Solutions (formerly Community Development) Division reports to the Assistant County Executive Officer advising and pursuing programs and policies serving the diverse housing needs of Ventura County’s residents, primarily those with limited to no income. Members in this unit provide support to the Countywide Continuum of Care, administer a wide array of federal and state grants for unhoused and low-income residents, and promote the development of safe, affordable housing for the County’s residents.

To learn more visit the following link: https://venturacounty.gov/county-executive-office/community-development/

The Position

As the Homelessness Systems Lead, you will be at the center of the County's homelessness response system, using data, policy, and partnerships to drive meaningful changes for people experiencing homelessness and the communities that support them.

Under general direction of the Deputy Executive Officer/Homelessness Solutions Director, the Program Management Analyst – Homelessness Systems Lead supports the evaluation and improvement of the County’s homelessness response system and promotes compliance with local policies and with state and federal best practices to prevent and end homelessness in Ventura County.

The Program Management Analyst provides support and direction to Homelessness Solutions staff in administering federal and state grant programs and implementing the Ventura County Homelessness Action Plan. The position prepares plans and documents for U.S. Department of Housing and Urban Development (HUD) programs, including the Continuum of Care (CoC) and Emergency Solutions Grants (ESG), as well as California state grant programs. The Program Management Analyst also monitors performance, promotes organizational efficiency, and builds collaborative relationships to address complex homelessness challenges through proven practices.

The Program Management Analyst serves as lead staff for coordination and data collection in four key areas: System Performance, Coordinated Entry, Healthcare Collaboration, and Encampment Response.

The Ideal Candidate Will

• Demonstrate experience leading and supporting homelessness assistance programs, initiatives, or community-based services.
• Bring proven leadership experience guiding staff, cross-agency teams, or multi-partner initiatives, including setting priorities, delegating work, and holding teams accountable for results.
• Show a strong commitment to developing and implementing data-driven strategies and evidence-based solutions.
• Bring skills in diplomacy, collaboration, and building productive relationships with diverse stakeholders and community partners.
• Be a dedicated advocate for an effective homelessness response system and service delivery approach.
• Have a proven ability to work effectively with individuals from varied backgrounds, lived experiences, and professional disciplines.
• Demonstrate sound judgment, critical thinking, and effective decision-making in complex or sensitive situations.
• Be committed to exemplary customer service delivered with professionalism, empathy, and responsiveness.
• Possess excellent verbal and written communication skills, including strong editing and proofreading abilities.
• Be proficient in Microsoft Office, databases, and other applications used for program management and reporting.

Program Management Analyst is a management classification and is not eligible for overtime compensation.

The eligible list established from this recruitment will be used to fill this position or substantially similar positions only.

Examples Of Duties

Duties Include But Are Not Limited To The Following

• Supervises assigned Homelessness Solutions staff, provides leadership, training, and day-to-day direction and fosters a team culture focused on performance, accountability, and continuous improvement.
• Analyzes existing procedures and systems for alignment with evidence-based practices to prevent and end homelessness; promotes systems change to advance strategic initiatives; and monitors progress toward outcomes that support the policies and objectives of the County Board of Supervisors and the Ventura County Continuum of Care.
• Builds and maintains effective, trusting relationships with stakeholders, including funding agencies, community partners, cities, County departments and agencies, and homeless service providers.
• Oversees state, federal, and local homelessness and housing reporting, including System Performance Measures (SPM), the Housing Inventory Count (HIC), and the Longitudinal Systems Analysis (LSA).
• Assists with grant administration focused on system performance and data quality and collection.
• Collects, integrates, and analyzes data from multiple sources to evaluate system performance, identify trends, and inform program and policy decisions.
• Guides the implementation of the Homeless Management Information System (HMIS) and Coordinated Entry System (CES) to accurately measure performance and outcomes.
• Advances partnerships and collaborations that expand housing opportunities and services, including coordinated street outreach and a regional strategy for responding to encampments.
• Provides objective counsel and guidance grounded in informed analysis to maximize the effective use of limited resources.
• Performs duties related to special projects and initiatives as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

Education, Training, and Experience

Extensive experience in government programs, and/or business administration, and finance, which has led to the acquisition of the required knowledge, skills, and abilities.

The required knowledge, skills, and abilities can also be obtained by completion of a Bachelor's degree in Public or Business Administration, Finance, Social Work or a closely related field.

AND

Five or more years of experience

Five (5) or more years of experience working in the field of homelessness and/or managing federal grant funding, including some supervisory experience.

Necessary Special Requirements

• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.
• Advanced skills of Microsoft Office products including Word, Excel, Powerpoint and MS Teams
• Experience collecting, integrating, and analyzing data from multiple sources to evaluate system performance, identify trends, and inform program and policy decisions.
• Demonstrated ability to provide good and sound judgement.
• Willing and able to conduct in-person and virtual presentations.

Desired

Ability to create data visualizations that inform community of project outcomes.

Knowledge, Skills, And Abilities

Thorough knowledge of: techniques of administrative process, system analysis, program operations, and budgetary analysis as applied to homelessness response systems; principles and practices of public finance relevant to administering State, federal, and local homelessness funding; laws relating to the financial administration of County government and compliance requirements of the HUD Continuum of Care program; statistical methods used in administrative and program performance analysis, including interpreting homelessness data to guide decision making; the organizational structure, functions, and challenges characteristic of local government units, community partners, and homeless service providers; and the current trends in public administration, evidence based homelessness practices, and systems change strategies in the field.

Comprehensive ability to: advise staff, consultants, and service providers on administrative, procedural, and compliance matters related to homelessness programs; develop and implement administrative procedures that support evidence based practices, funding requirements, and strategic County and Continuum of Care initiatives; prepare comprehensive written reports and recommendations and make oral presentations concerning complex administrative, programmatic, and budgetary issues, including federal and State reporting; represent the County effectively in relations with cities, community partners, funding agencies, and homeless service providers by building trust and facilitating collaboration; apply accepted management principles in conducting administrative, program, and budgetary analysis, overseeing contracts, monitoring provider performance, and supporting special projects and regional homelessness strategies; and supervise staff effectively.

Skilled in: use of computer systems and programs such as Microsoft Office products; Homeless Management Information System (HMIS); Coordinated Entry System (CES).

Equal Employment Opportunity

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Lorin Calderon by email to [e-mail] or phone [phone].