Program Coordinator / Working with Seniors

PORTFOLIO RESIDENT SERVICES INC; Jeffersonville (IN); On-site; USD 20,000 - 29,000; Part time

Job summary

PORTFOLIO RESIDENT SERVICES INC. is seeking a part-time Program Coordinator to support affordable housing communities. You will run developmental activities, engage residents, manage calendars and communications, and partner with volunteers and donors to enhance social and economic programs.

The role emphasizes independence, organization, and a heart for the community. Requires in-person presence at the property, with a flexible schedule and shared duties across resident services.

Qualifications

• Must be available 3–4 days per week; hours 9–2pm, Monday–Friday.
• Experience in education, social work, nonprofit or related field; volunteer experience considered.
• Experience with children, teens, adults and/or seniors in various capacities.
• Ability to work independently without supervision and multitask.
• Exceptional organizational and administrative skills.
• Effective written and oral communication skills.
• Familiarity with community and social service resources.
• Must attend quarterly team meetings (once per quarter).
• Comfortable using company-issued technology (iPad) and basic apps for reporting and tracking.

Responsibilities

• Serve as a welcoming point of contact in the community center.
• Prepare reports based on calendar, sign-in sheets, and contracted program hours.
• Design and post monthly calendars and flyers; distribute on-site.
• Oversee program offerings, recruit volunteers, solicit donations and partner with community organizations.
• Log communications with volunteers and donations; submit monthly log.
• Provide information about local resources to residents.
• Engage residents in program planning and communicate needs to staff.
• Monitor interactions with residents of all ages.
• Maintain sign-in sheets for all activities.
• Manage petty cash and supplies; assist with center maintenance.

Skills

Self-starter

Organized

Multitasking

Outgoing

Community-minded

Leadership

Tools

iPad

Job description

Are you looking for a part-time job that you can sink your ‘heart’ into?

Would you like to work a flexible schedule?

Would you like to earn up to $18 per hour? 19 hours a week?

As a Program Coordinator, you will be an integral member of our mission to improve the quality of life for individuals, families, and senior citizens in affordable housing communities. PRS provides quality social assistance to residents through programs designed to raise culture, life skills, and family standards.

The Program Coordinator provides CORES certified resident services, which include programs that build knowledge, marketable skills, enhance a healthy lifestyle and lift families up.

Who is the ideal candidate?

A self-starter who thrives in an independent environment is well organized, resourceful, learns fast, self-disciplined, and able to multi-task. Ideally, someone who is very outgoing, enthusiastic and has a heart for their community. A compassionate leader for social and economic change. The ideal candidate is seeking a part time flexible position in the social services, education, and nonprofit careers.

General Function:

Serve as a link between PRS and the affordable housing community by maintaining a visible, professional, cooperative and courteous relationship between property, community and management. Create and implement a monthly calendar of developmental activities and essential resources that prioritizes the supportive services needed for resident social, educational, and economic needs. Demonstrating leadership in overseeing donations, resident engagement, and volunteer efforts.

Essential Functions:

• Provide a welcoming and inviting atmosphere to all residents, serve as an initial point of contact to the community center.
• Prepare reports based on distributed calendar, sign-in sheets, and the number of contracted program hours and activities offered each month.
• Design, create and post monthly calendars and updated flyers weekly to advertise activities and program offerings on-site. Door to door distribution throughout the property including the use of stairs.
• Oversees program offerings and activities, recruit’s volunteers, solicit donations and work with community partners.
• Log communications with volunteers, community partners and donations regularly, submit monthly log.
• Provide information about local resources or assistance within the community to residents.
• Enlist residents’ support and participation with program planning and activities to ascertain whether additional services or programs are needed. Communicate resident needs to personnel to facilitate addressing those needs proactively.
• Independently monitor, observe, and interact with children, adults and or seniors.
• Maintain sign-in sheets for each activity and program offering regardless of participation or attendees.
• Fiscally responsibly use tax-exempt certificate and number. Monitor monthly petty cash while replenishing consumable goods, supplies, paper, office supplies, and basic cleaning supplies.
• Supervise the use of the community center while maintaining a clean and organized presentation.
• Maintain neat organization of all PRS binders, documents, forms to present upon request to property management and resident services personnel.
• Other duties as assigned by direct management and or PRS corporate staff.

Experience and Qualifications Desired

• Must be available to work 3-4 days per week; Hours are 9-2pm (Monday- Friday)
• Relevant experience in education, social work, non-profit or a related field; Volunteer experience will be considered.
• Experience with children, teens, adults and/or senior citizens in various capacities.
• Ability to work independently without supervision and multitask.
• Exceptional organizational and administrative skills.
• Effective written and oral communication skills.
• Familiarity with community and social service resources.
• Must be available to attend quarterly team meetings (once per quarter)
• Comfortable using company-issued technology (iPad) and basic applications for communication, reporting, and program tracking

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