Program Coordinator - Viva el Arte de Santa Barbara (Limited)

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 4,246,000 - 6,083,000; Part time

Job summary

UC Santa Barbara's Arts & Lectures unit invites applications for the Viva el Arte de Santa Barbara Program Coordinator, a part-time, 25% time role supporting events, community engagement, and artist hospitality for the Viva el Arte program in Santa Barbara County.

The coordinator collaborates with staff, partners, and volunteers to ensure high-quality performances, effective communications, and smooth logistics, with occasional evenings and weekends as required.

Qualifications

• High School Diploma or equivalent required.
• Bilingual in English and Spanish preferred.
• 1-3 years coordinating community programs, events, or similar initiatives.

Responsibilities

• Attend all Viva performances and related activities.
• Assist with event setup, registration, audience services, and breakdown.
• Help coordinate hospitality for artists and guests.
• Troubleshoot minor operational issues during events and communicate significant concerns to Arts & Lectures staff.
• Perform other related duties that support the successful implementation of the Viva program.
• Assist with planning and implementation of Viva performances and community events.
• Coordinate logistical details with community venue partners before each event.
• Maintain event timelines, checklists, and planning documents.
• Support artist travel logistics, hospitality, and on-site needs as assigned.
• Coordinate distribution of promotional materials to community partners.
• Administrative program support during non-active residency weeks settlement records.
• Maintain regular communication with the Director of Education & Community Engagement regarding program progress and emerging needs.
• Respond to community inquiries in a timely, professional manner.
• Assist with collecting event attendance data, photographs, testimonials, and evaluation materials.
• Prepare brief post-event summaries.
• Maintain organized electronic files and program records.

Skills

Bilingual English/Spanish

Event coordination

Community programs

Education

High School Diploma

Job description

Job Functions And Percentages Of Time

Job Posting Details (External)

Position Number: 41264300

Payroll Title: BLANK AST 3 (CX)

Job Code: 004722

Job Open Date: 9/03/2026

Application Review Begins: 9/21/26

Department Code (Name): Arts & Lectures (ALEC)

Percentage of Time: 0.25 (25%)

Union Code (Name): CX-Clerical/Admin

Employee Class (Appointment Type): 4 - Staff: Limited

FLSA Status: Non-Exempt

Classified Indicator (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $30.82/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.82 - $44.16/hour.

Work Location: 110 Castilian Dr, Suite 100 & various venues within SB County

Working Days and Hours: Variable ~ 10 hours/week; occasional nights & weekends as required

Benefits Eligibility: N/A

Type of Remote or Hybrid Work Arrangement, if applicable: Yes - This position offers some flexibility for remote work; however, remote work is not available during active Viva el Arte residencies, when on-site/in person presence is required.

Department Marketing Statement: Arts and Lectures (A&L) is a large, robust, complex, primarily self-supporting, non-academic unit that supports the academic mission of the university. A&L is the largest presenting organization between Los Angeles and San Francisco, and is one of the most visible, public-facing departments at UCSB. Through more than 150 events annually, A&L partners with faculty and academic departments, community organizations and leaders, university administrators, philanthropists and funders to create opportunities that integrate with and complement university curricula and create community connections.

Benefits Of Belonging: Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary Of Job Duties

The Viva el Arte de Santa Barbara Program Coordinator provides part‑time administrative, logistical, and community engagement support for UCSB Arts & Lectures' Viva el Arte de Santa Barbara initiative. This position helps ensure the successful planning and implementation of free, high-quality performances and educational activities that celebrate the richness and diversity of Latine arts and cultures throughout Santa Barbara County. Working collaboratively with Arts & Lectures staff, community partners, artists, and volunteers, the Coordinator serves as an ambassador for the Viva program and supports all aspects of event preparation, artist hospitality, community communications, volunteer coordination, and post-event documentation. This is a limited appointment position requiring a flexible schedule that includes occasional evenings and weekends during program activities.

Required Qualifications

• High School Diploma or an equivalent combination of education and experience.
• Bilingual in English and Spanish
• 1-3 years: Demonstrated experience coordinating community programs, events, educational activities, or similar initiatives.
• Experience working with diverse communities and populations.

Preferred Qualifications

• Experience in arts administration, cultural programming, nonprofit organizations, or higher education

Special Conditions Of Employment

• Satisfactory criminal history background check
• UCSB is a Tobacco‑Free Environment
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Travel Requirements

Travel to Viva el Arte de Santa Barbara events is an essential part of the position. All travel is anticipated to be within Santa Barbara County.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” Means Any Violation Of The Policies Or Laws Governing Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Or Laws Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Discrimination, Dishonesty, Or Unethical Conduct, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions And Percentages Of Time

50% - Viva el Arte Event Support

• Attend all Viva performances and related activities.
• Assist with event setup, registration, audience services, and breakdown.
• Help coordinate hospitality for artists and guests.
• Troubleshoot minor operational issues during events and communicate significant concerns to Arts & Lectures staff.
• Perform other related duties that support the successful implementation of the Viva program.

20% - Program Coordinator

• Assist with planning and implementation of Viva performances and community events.
• Coordinate logistical details with community venue partners before each event.
• Maintain event timelines, checklists, and planning documents.
• Support artist travel logistics, hospitality, and on-site needs as assigned.
• Coordinate distribution of promotional materials to community partners.
• Administrative program support during non-active residency weeks settlement records.

20% - Communications

• Maintain regular communication with the Director of Education &Community Engagement regarding program progress and emerging needs.
• Respond to community inquiries in a timely, professional manner.
• Assist with collecting event attendance data, photographs, testimonials, and evaluation materials.
• Prepare brief post-event summaries.
• Maintain organized electronic files and program records.

10% - Community Engagement

• Maintain positive relationships with schools, community organizations, and neighborhood partners.
• Represent UCSB Arts & Lectures professionally at meetings and events.
• Serve as an enthusiastic ambassador for Viva throughout Santa Barbara County.
• Help identify opportunities to strengthen community participation and audience engagement.
• Other duties as assigned.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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