Program Coordinator - Undergraduate Research Hub

University of Illinois at Chicago; Chicago (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Tuition Waivers

Job summary

University of Illinois Chicago is seeking a Program Coordinator for the Undergraduate Research Hub in Chicago, IL. The role will support URH programming, communications, and student engagement, coordinating events and ensuring smooth operations across multiple programs.

The coordinator will lead outreach, manage information sessions, and assist with data collection and reporting while supervising student employees and coordinating travel to conferences.

Qualifications

• Minimum Qualifications: 1 year in higher education supporting undergraduate research or related programs (Master’s degree may substitute).
• Preferred: experience with events, working with underrepresented populations, evaluation and data visualization.

Responsibilities

• Communications, Marketing, and Outreach: manage URH website updates, social media, and newsletters; represent URH at campus events; coordinate communications with campus stakeholders.
• Program Implementation Support: coordinate logistics for URH programs and events; develop information sessions and workshops; support travel and on-site execution for conferences.
• URH Operations: manage unit calendar, event scheduling, space reservations; coordinate staff scheduling and URH purchases and finances.
• Student Data, Reporting, and Awards Administration: maintain rosters and alumni tracking; assist with data collection and reporting; support student award processes.
• Student Employee Onboarding and Supervision: coordinate onboarding for URH student employees; manage Federal Work-Study positions; supervise student staff.

Job description

Program Coordinator - Undergraduate Research Hub

Chicago, IL, United States

1042075

Posted on: 8/14/2026 - Application Deadline: 8/18/2026

Program Coordinator - Undergraduate Research Hub

Hiring Department: Research Hub

Location: Chicago, IL USA

Requisition ID: 1042075

FTE: 1

Work Schedule: 8:30AM - 5:00PM

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: August 18, 2026

Salary Range (commensurate with experience): $65,000.00 - 70,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, LifeInsurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Program Coordinator is responsible for coordinating and supporting program implementation across the Undergraduate Research Hub (URH). This role coordinates operational, administrative, and front-line student-facing tasks pertaining to URH programming and events, including leading communications and outreach efforts and supporting program data, awards, and employee functions. The Program Coordinator works in close partnership with leadership and Associate Directors to ensure execution of URH programming and functions

Duties & Responsibilities:

Communications, Marketing, and Outreach (25%)

• Manage URH website updates, social media presence, and newsletter to ensure accurate and timely content
• Represent URH at campus tabling events, recruitment fairs, and partnership opportunities; work with team members to identify venues across the university ecosystem where URH programs can recruit students, collaborate with campus units, or increase visibility
• Maintain shared email systems (Emma, listserv, iAdvise) and coordinate communications with campus stakeholders

Program Implementation Support (25%)

• Coordinate operational and logistical support for URH signature programs and associated events, including stakeholder engagement, judge recruitment, materials production, participant check-in, and on-site execution
• Update, create, and deliver content for information sessions and workshops, including support for summer programming; facilitate skills development and community-building programming opportunities throughout the academic year
• Coordinate student and staff travel to local, regional, and national conferences and research events, including registration, logistics, documentation, and reimbursement processing; represent URH by attending and accompanying students to select conferences and research events throughout the year

URH Operations (20%)

• Coordinate day-to-day operations and logistics across URH programs, including management of the unit calendar, program event scheduling, space reservations, and activities that support successful program delivery
• Coordinate personnel scheduling and office coverage in support of URH programs, aligning staff and student worker availability with program needs while ensuring consistent communication, engagement, and support for students, faculty, and visitors
• Support URH staff in unit purchasing and fiscal tracking

Student Data, Reporting, and Awards Administration (15%)

• Maintain participant rosters and alumni outcome tracking across active programs
• Assist with evaluation efforts by compiling data, maintaining spreadsheets, and supporting report preparation
• Coordinate student award and employment processes in partnership with the CP-BSC, including collection of required documentation, monitoring of appointments and balances, and support for semester closeout activities.

Student Employee Onboarding and Supervision (15%)

• Coordinate onboarding activities for student employees in partnership with the CP-BSC, including hiring documentation, appointment processing, and required training
• Coordinate Federal Work-Study (FWS) research positions and other student employee placements within URH in coordination with the Office of Student Financial Aid
• Provide ongoing supervision and feedback for URH student employees

Minimum Qualifications Required:

• A total of one (1) year (12 months) experience working in a higher education setting supporting undergraduate research, scholarship, academic enrichment, mentoring, or other student development programs.(Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

• Demonstrated experience planning, coordinating, and implementing events, workshops, conferences, or other large-scale programs, including logistics management, participant communications, scheduling, and day‑of event execution.
• Demonstrated experience working with underrepresented, first‑generation, and/or transfer student populations in a student‑centered and asset‑based capacity.
• Experience with program evaluation and assessment, including data analysis, outcome tracking, and data visualization to support reporting and program improvement.

Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, covid sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, covid sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.