Program Coordinator–Training (KSKidsMAP)

The University of Kansas Health System; Wichita (KS); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Employer contributions to health plan

Employer-paid life insurance

Long-term disability insurance

Paid time off (vacation and sick) and

Paid holidays

Discretionary day after six months

Bereavement, jury duty, military leave

Retirement program with employer-conrt

Job summary

The University of Kansas Health System is seeking a Training Program Coordinator to support the Psychiatric Access Program by coordinating educational activities to bolster rural healthcare professionals’ ability to identify and manage pediatric and perinatal mental health conditions.

You will oversee planning, execution, and evaluation of virtual and in-person events, including webinars, TeleECHO clinics, communities of practice, and conferences.

Qualifications

• Two (2) years of experience coordinating educational programs, trainings, conferences, webinars, events, or professional development activities.
• Experience coordinating continuing education activities for healthcare professionals.

Responsibilities

• Coordinate planning and implementation of virtual and in-person training activities.
• Manage logistical operations for webinars, TeleECHO clinics, communities of practice, conferences, and other educational events.
• Coordinate speaker scheduling, communications, and event preparation, including the approval of training materials in alignment with university, grant, and contract requirements.
• Facilitate training events, including participant support, introductions, time management, and event logistics.
• Manage registration systems and participant communications.
• Coordinate continuing education activities and documentation requirements.
• Develop event timelines, run-of-show documents, and implementation plans.
• Coordinate meeting platforms and technology required for educational activities.
• Monitor attendance and participation across training activities.
• Manage educational calendars and schedules.
• Coordinate conference planning activities, including venue logistics, vendors, speakers, and participant communications.
• Maintain training records and documentation required by funding agencies and accrediting organizations.

Skills

Organization

Communication

Attention to detail

Multi-tasking

Customer service

Collaborative

Education

Bachelor’s degree in Education/Public Health/Communications/Health Administration/Business Administration/Event Management/Adult Learning or related field

Tools

Microsoft Office Suite

Zoom

Webinar platforms

Online registration systems

Job description

Department:

SOM Wichita Pediatrics

Pediatrics-Research

Position Title:

Program Coordinator–Training (KSKidsMAP)

Job Family Group:

Professional Staff

Job Description Summary:

The Training Coordinator will support the Psychiatric Access Program, by coordinating educational programming designed to increase the capacity of rural healthcare professionals to identify, assess, and manage pediatric and perinatal mental and behavioral health conditions.

The Training Coordinator will oversee planning, coordination, implementation, and evaluation of virtual and in-person educational activities, including training events, webinars, TeleECHO clinics, communities of practice, and conferences. This position serves as the primary coordinator for educational logistics and participant engagement and works closely with program faculty, staff, and subject matter experts to ensure successful delivery of training activities.

Job Description:

Job Duties

Training and Event Coordination

• Coordinate planning and implementation of virtual and in-person training activities.
• Manage logistical operations for webinars, TeleECHO clinics, communities of practice, conferences, and other educational events.
• Coordinate speaker scheduling, communications, and event preparation, including the approval of training materials in alignment with university, grant, and contract requirements.
• Facilitate training events, including participant support, introductions, time management, and event logistics.
• Manage registration systems and participant communications.
• Coordinate continuing education activities and documentation requirements.
• Develop event timelines, run-of-show documents, and implementation plans.
• Coordinate meeting platforms and technology required for educational activities.
• Monitor attendance and participation across training activities.
• Manage educational calendars and schedules.
• Coordinate conference planning activities, including venue logistics, vendors, speakers, and participant communications.
• Maintain training records and documentation required by funding agencies and accrediting organizations.

Educational Program Support and Evaluation

• Assist with development, formatting, and dissemination of educational materials and resources in compliance with accessibility standards and regulations.
• Coordinate collection of training evaluations and participant feedback.
• Maintain training participation databases and tracking systems.
• Compile attendance, evaluation, and participation reports.
• Support implementation of educational quality improvement activities.
• Assist project faculty and subject matter experts with preparation and distribution of training materials.
• Coordinate resource libraries and educational repositories.
• Assist with dissemination of educational resources to participating organizations and providers.

Work Environment

• In person.
• Reliable transportation required; travel throughout Kansas as required to support project activities.
• Travel 15%.

Required Qualifications

Work Experience

• Two (2) years of experience coordinating educational programs, trainings, conferences, webinars, events, or professional development activities.
• Proficiency with Microsoft Office Suite, Zoom, webinar platforms, and online registration systems.

Preferred Qualifications

Education

• Bachelor’s degree in Education, Public Health, Communications, Health Administration, Business Administration, Event Management, Adult Learning, or related field.

Work Experience

• Experience coordinating continuing education activities for healthcare professionals.
• Experience supporting virtual learning programs, webinars, TeleECHO programs, or communities of practice.
• Experience planning conferences, workshops, or large-scale educational events.
• Experience using REDCap, Zoom Webinar, learning management systems, or similar educational technology platforms.
• Experience working within healthcare, higher education, behavioral health, or public health settings.
• Experience managing event logistics, participant communications, and scheduling activities.
• Experience utilizing virtual meeting platforms and registration systems.
• Experience developing, formatting, and distributing educational or training materials.
• Experience troubleshooting logistical and technology-related issues.
• Experience maintaining training records and documentation.

Skills

• Organization
• Communication
• Attention to detail
• Multi-tasking
• Customer service
• Collaborative

Required Documents

• CV / Resume
• Cover letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35