Program Coordinator, Sanford Institute - 141127

University of California San Diego; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Program Coordinator at UC San Diego Health, Sanford Institute for Empathy and Compassion, supports the administration, planning, and execution of student and mentor programs. This role coordinates activities, manages applications and communications, and facilitates events to ensure smooth program operations.

Strong organizational, analytical, and data-tracking skills are required, with knowledge of educational technology.

Qualifications

• Knowledge of relevant policies and regulatory requirements.
• Knowledge of health professions education industry.
• Strong communication skills, including verbal and written, with active listening.
• Excellent organizational skills and attention to detail.
• Ability to manage complex calendars, schedules, and data in electronic systems.
• Knowledge of educational technology and systems.

Responsibilities

• Coordinate program activities, planning, and execution for student and mentor programs.
• Manage applications, communications, and event logistics.
• Track program data and support financial and operational processes.
• Serve as central contact for participants, mentors, faculty, and stakeholders.
• Ensure smooth program operations and alignment with institutional objectives.

Skills

Communication

Interpersonal skills

Organizational skills

Data analysis

Educational technology

Policy knowledge

Health professions education

Job description

Payroll Title: HEALTH PROFNS EDUC SPEC 2 CX. Department: SANFORD INST FOR EMPTH & COMP. Hiring Pay Scale: $31.19 - $43.21 / Hour. Worksite: La Jolla. Appointment Type: Career. Appointment Percent: 80%. Union: CX Contract. Total Openings: 1. Work Schedule: Days, 8-Hour Shifts, Monday-Friday.

#141127 Program Coordinator, Sanford Institute

Filing Deadline: Thu 9/10/2026

UCSD Layoff from Career Appointment: Apply by 9/1/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

The Program Coordinator supports the administration, planning, and execution of student and mentor programs at the Sanford Institute for Empathy and Compassion, UC San Diego Health. This role is responsible for coordinating program activities, managing applications and communications, facilitating events, tracking program data, and supporting financial and operational processes. The Program Coordinator serves as a central point of contact for program participants, mentors, faculty, and stakeholders, ensuring smooth program operations and alignment with institutional objectives. Performs other duties as assigned.

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. This title is bargaining unit only. There should never be an uncovered position.

MINIMUM QUALIFICATIONS

• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.

• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.

• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail-oriented precision.

• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs. * Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $68,382 - $99,598 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.75 - $47.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace