Program Coordinator – Newport News Campus

Peake Childhood Center; Newport News (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

A local childhood education center in Virginia seeks a dedicated professional to supervise the front office staff and support program directors. The ideal candidate will possess an associate’s degree and a minimum of one year’s experience in early childhood education. Responsibilities include ensuring compliance with licensing standards, supporting the daily operation of the center, and assisting in the implementation of behavioral intervention plans. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Minimum of one year in early childhood education and/or care or three years of related programmatic experience.
• A tuberculosis test, and compliance with background checks as required by the Virginia Department of Education.

Responsibilities

• Supervise and evaluate the front office staff.
• Serve as the Program Director in the absence of the center’s Program Director.
• Support Program Directors to ensure licensing standards are met.
• Provide classroom coverage as needed.
• Assist in the implementation of Behavior Intervention Plans.

Skills

Effective communication skills

Organizational skills

Problem-solving skills

Time-management skills

Interpersonal skills

Education

Associate’s degree required

Bachelor’s degree in early childhood education or related field preferred

Tools

Microsoft Office

Childcare management software

Job description

Qualifications

• Associate’s degree required/ Bachelor’s degree in early childhood education or related field preferred.
• A minimum of one year in early childhood education and/or care or three years of related programmatic experience.
• Effective communication skills, both oral and written, and strong interpersonal skills.
• Excellent organizational, problem‑solving, and time‑management skills.
• Demonstration of appropriate professional appearance, attitude, and work ethic at all times.
• Proficiency in Microsoft Office including, but not limited to, Word, Excel, and PowerPoint and proficiency in Microsoft Outlook email and calendar components.
• A tuberculosis test, and compliance with background checks as required by the Virginia Department of Education.

Essential Functions and Responsibilities

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Supervise and evaluate the front office staff.
• Will serve as the Program Director in the absence of the center’s Program Director
• Support Program Directors to ensure licensing standards are met to include daily ratios and health and safety measures.
• Ensure the daily work schedule for staff supports the operation of the Center.
• Will provide classroom coverage as a result of a lack of staff to ensure ratios are met.
• Will assist in the implementation of Behavior Intervention Plans
• Resolve conflicts and manage crises related to children, staff, and parents/guardians.
• Interpret data available from child assessments, the childcare management software, and other sources to include wait lists.
• Help to facilitate required safety drills and the implementation of the Emergency Preparedness and Response Plan
• Assist with the management of the subsidy programs from Virginia Department of Social Service and the MCCYN Program
• Work with childcare management system to complete assigned tasks.
• Direct and manage USDA programs at Peake Centers to include communication with school divisions and completion of paperwork, data input, and facilitation of program audits and inspections.
• Ensure parents complete necessary paperwork for USDA program.
• Assist in calculating poverty rates when necessary.
• Coordinate with school divisions to ensure appropriate meals are provided and delivery runs smoothly.
• Ensure teachers have needed equipment for meals.
• Assist with the identification, cultivation and coordination of partnerships and resources.
• Attend parent/family meetings with Program Director as needed.
• Plans and implements parent partnerships in collaboration with Program Directors. Responsible for tracking parent/family attendance
• Track attendance and work with families to support daily attendance of children at Peake Childhood Centers
• Coordinate with school divisions to gather and provide Peninsula public schools’ kindergarten general and registration information to families.
• Coordinate holiday and other in kind support for families.
• Collaborate with Program Directors and Development Director to help facilitate volunteer activities in the centers.
• Assist with NAEYC accreditation process and ensure standards are followed.
• Coordinate the purchase of equipment, materials, and supplies needed for program operations.
• Participate in the hiring process for front office staff, teachers, and assistant teachers as needed.
• Assist in fostering a positive climate at Peake Centers
• Participate in Development events and tours and assist with preparation for the events.
• Attend Leadership Team Meetings
• Attend Board and Board Committee meetings as needed.
• Work with the ED to ensure the Strategic Plan goals are met.
• Participate in professional development activities to enhance leadership skills and early childhood education knowledge.
• Perform other duties as assigned by the ED.

Knowledge, Skills, and Abilities

• Ability to use abstract reasoning, analytical skills, problem solving, and planning skills,
• Ability to use effective communication skills in all settings.
• Ability to work in a team setting,
• Ability to present a positive image of the organization to all members of the Peake community.
• Ability to work with culturally diverse staff, children, and families.
• Possess manual dexterity sufficient to operate a computer and office equipment, including, but not limited to, the telephone, fax machine, copier, and walkie talkie.

Working Conditions and Physical Requirements

• Possible exposure to blood and bodily fluids or tissues.
• Possible exposure to communicable diseases.
• Job requires sitting in chairs and on the floor, standing for extended periods of time as well as stooping, squatting, and running if needed to ensure child safety.
• Must be able to clean interactive areas.
• Must be able to lift 35 pounds to include children when necessary.
• Must be able to enter and exit a Center van without assistance and withstand exposure to adverse weather conditions.