Program Coordinator, Medical Communications

Precision AQ; Yardley (Bucks County); On-site; USD 41,600 - 62,400; Full time

Job summary

Precision AQ in Bucks County, Yardley is seeking a Program Coordinator to manage project deliverables across departments, ensuring timely communication of due dates. You will oversee logistical planning and keep track of client submissions within the medical/legal/regulatory process.

The ideal candidate will hold a Bachelor’s degree in a related field and possess strong organizational skills, with a proficiency in Microsoft Office Suite. This position offers a compensation range between $41,600 and $62,400 USD.

Qualifications

• 0-2 years of work experience in a client service/agency setting or internship.
• Strong written and verbal communication skills.
• Intermediate or advanced proficiency with Microsoft Office Suite.

Responsibilities

• Track project deliverables through departments and ensure due dates are communicated.
• Oversee coordinating meetings and provide status updates to the team.
• Review invoicing documents under supervision and prepare required reports.

Skills

Project management

Communication

Problem-solving

Organizational skills

Education

Bachelor’s degree in advertising, marketing, communications, or journalism

Tools

Microsoft Office Suite

Job description

About You

• You are flexible and confident you can manage up to 20 projects at a time and be responsible for the project development process.
• You are solution‑oriented and can anticipate potential workflow obstacles and provide solutions.
• You’re highly organized, a self‑starter with an eye for the details and a pulse on the bottom line.
• You flourish in fast‑paced environments and relish the particulars.
• You work passionately, never satisfied with the status quo.
• You’re a born problem‑solver and enjoy when no day is the same.

Your Day‑to‑Day

As a Program Coordinator, you will track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently.

You will be responsible for running your client’s medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team.

In addition, you will oversee coordinating internal and external meetings, taking meeting notes during meetings, and providing status updates to the team.

Under supervision from a program manager, you will review invoicing documents and final reconciliations, prepare Sunshine Act reports and any ancillary reports as required by the client.

You will work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.

You will be responsible for preparing and distributing the assignment report and facilitating assignment team meetings.

Required Experience

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
• 0‑2 years of prior work experience in a client service/agency setting or related internship experience.
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.

Helpful Experience

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Compensation Range

Reasonable estimate of the current range: $41,600 USD - $62,400 USD.

Equal Opportunity Employer

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.