Program Coordinator, Medical Communications

Precision Medicine Group, LLC.; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Precision AQ - Medical Communications is seeking a Program Coordinator to manage multiple projects, coordinate MLR processes, and keep teams aligned across departments. You will handle meeting planning and status updates for clients under supervision, ensuring timelines and deliverables are met.

Ideal candidates have a bachelor’s degree in marketing/communications, 0–2 years in a client service setting, and strong MS Office skills.

Qualifications

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
• 0-2 years of prior work experience in a client service/agency setting or related internship experience
• Strong written and verbal communication skills; high proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, Outlook)

Responsibilities

• Track project deliverables through all departments and relay due dates; identify obstacles and communicate status
• Manage client medical/legal/regulatory (MLR) process, including submissions and coordination with taggers
• Coordinate internal and external meetings, take notes, and provide status updates to the team
• Review invoicing documents and reconcile; prepare Sunshine Act reports as required
• Collaborate with logistics vendor on meeting planning, venue contracting, travel, catering, and AV
• Prepare and distribute assignment reports and facilitate assignment team meetings

Skills

Communication skills

MS Office Proficiency

Attention to detail

Time management

Education

Bachelor’s degree in advertising/marketing/communications or journalism

Tools

MS Project

PowerPoint

Excel

Job description

Location: Remote, United States
Category: Project Management
Division: Precision AQ
Business Unit: Engagement Solutions
Requisition Number: 7254

Are you a recent college grad or professional looking to transform lives through medical communications? Are you ready for a rewarding career in a collaborative and growing environment? We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused.

About You

• You are flexible and confident you can manage up to 20 projects at a time and be responsible for the project development process.
• You are solution-oriented and can anticipate potential workflow obstacles and provide solutions.
• You’re highly organized, a self-starter with an eye for the details and a pulse on the bottom line.
• You flourish in fast-paced environments and relish the particulars.
• You work passionately, never satisfied with the status quo.
• You’re a born problem-solver and enjoy when no day is the same.

Your Day-to-Day

As a Program Coordinator, you will track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently. You will be responsible for running your clients medical/legal/regulatory (MLR) process. This includes submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team. In addition, you will oversee coordinating internal and external meeting, taking meeting notes during meetings, and providing status updates to the team.

Under supervision from a program manager, you will review invoicing documents and final reconciliations, prepare Sunshine Act reports and any ancillary reports as required by the client. You will work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment. You will be responsible for preparing and distributing the assignment report and facilitating assignment team meetings.

Required Experience

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
• 0-2 years of prior work experience in a client service/agency setting or related internship experience
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook)
• Strong written and verbal communication skills

Helpful Experience

• Working knowledge of timeline and schedule development
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines

Who we are

Precision AQ - Medical Communications was founded with the simple belief that the scientific story is the foundation of every pharmaceutical brand. Our teams of inquisitive problem solvers and passionate creators dig deep to translate the science behind today’s cutting‑edge therapies, then communicate the science clearly and credibly. Our proven track record of long‑tenured relationships with major pharmaceutical companies and leading bio‑tech firms, and our inclusive, open‑minded team culture are industry leading. This passionate work environment, paired with growth opportunity, professional development, compensation, and benefits, are why Precision AQ - Medical Communications was recognized as a Best Place to Work by the Philadelphia Business Journal for the last three years.

Are you ready to join a team committed to providing the best in science and strategy?

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.

Reasonable estimate of the current range

$41,600— $62,400 USD

Candidates must be legally authorized to work in the country of employment without employer sponsorship.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [e-mail] .