Program Coordinator - Marine (PROGR006668)

RBC - Sargent Aerospace & Defense; Tucson (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Compensation

401k Savings Plan

Tuition Reimbursement

Medical/Dental/Vision Plans

Holidays/Vacation/Sick Time

Life & Disability Insurance

Job summary

RBC - Sargent Aerospace & Defense is seeking a Program Coordinator, Marine to provide administrative support across the Marine Program portfolio. You will work closely with Program Managers and cross-functional teams to ensure accurate reporting, documentation control, and action tracking.

The role requires strong organization, attention to detail, and effective communication to support program execution and continuous improvement initiatives across Engineering, Operations, Quality, Supply

Qualifications

• Strong organizational, analytical, and communication skills.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint).
• Ability to manage multiple assignments with accuracy and attention to detail.

Responsibilities

• Maintain program records, registers, schedules, action items, risk logs, and supporting documentation.
• Track action items, issues, risks, and commitments to ensure timely closure.
• Collect and reconcile program data from functional teams for accurate reporting.
• Assist with program intake, charter, gate reviews, and closeout documentation.
• Coordinate reporting activities and maintain the weekly/monthly status cycle across the Marine portfolio.
• Prepare and distribute program metrics, reports, scorecards, and portfolio summaries.
• Prepare meeting agendas and minutes; track follow-up actions.

Skills

Organizational

Analytical

Communication

MS Office

Education

Associate degree

Bachelor’s degree in Business/Engineering/PM

Tools

Excel

Word

PowerPoint

Job description

Join the Sargent Legacy in Securing our Future

With continual growth comes opportunity and Sargent has an immediate opening for a Program Coordinator, Marine.

Position Summary

The Program Coordinator, Marine provides administrative and operational support across the Marine Program portfolio, working closely with Marine Program Managers and cross-functional teams to ensure accurate program reporting, documentation control, action tracking, and portfolio visibility. This role serves as a key liaison between Engineering, Operations, Quality, Supply Chain, Contracts, and other stakeholders to support program execution and continuous improvement initiatives.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining data integrity, meeting deadlines, and supporting effective communication across the organization.

Responsibilities

• Maintain program records, registers, schedules, action items, risk logs, and supporting documentation in accordance with company procedures.
• Track action items, issues, risks, and commitments to ensure timely closure and escalation when necessary.
• Collect, validate, reconcile, and maintain program data from functional teams to support accurate portfolio reporting.
• Assist with preparation, review, and administration of program intake, charter, gate review, and closeout documentation.
• Coordinate program reporting activities and maintain the recurring status update cycle across the Marine portfolio.
• Prepare and distribute weekly, monthly, and ad hoc program metrics, reports, scorecards, and portfolio summaries.
• Prepare meeting agendas, document meeting minutes, record action items, and communicate follow-up actions.
• Support cross-functional coordination with Engineering, Production, Quality, Supply Chain, Contracts, and Finance.
• Assist with data collection and analysis supporting capacity planning, workload assessments, performance metrics, and portfolio reviews.
• Support process improvement initiatives by identifying opportunities to improve PMO tools, templates, reporting processes, and documentation practices.

Minimum Qualifications

• Associate degree and a minimum of two (2) years of related experience; OR Bachelor's degree in Business, Engineering, Project Management, Engineering Management, OR related field; OR Equivalent combination of education and relevant experience.
• Strong organizational, analytical, and communication skills.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple assignments while maintaining accuracy and attention to detail.
• Must be US Citizen.

Preferred Qualifications

• Experience in manufacturing, aerospace, defense, or marine industries.
• Experience with government contracting requirements and reporting.
• Knowledge of project scheduling, action tracking, and risk management processes.
• Experience preparing reports, metrics, dashboards, and executive-level presentations.
• Familiarity with document control and technical documentation practices.

Qualifications

• Participate in special projects and strategic initiatives as assigned.
• Support audits, compliance reviews, and internal process assessments.
• Assist with onboarding and training related to PMO processes, tools, and reporting requirements.
• Maintain confidentiality of business, customer, and program information.
• Contribute to a culture of continuous improvement, collaboration, accountability, and customer focus.
• Perform other duties as assigned in support of business and program objectives.

Founded in 1919, RBC Bearings (Nasdaq: ROLL) has a long, successful history of quality craftsmanship and innovation in highly technical bearing products that require sophisticated design solutions and manufacturing capabilities for Industrial, Aerospace and Defense applications around the world. In 2015, RBC acquired Sargent Aerospace and Defense.

Founded in 1920, Sargent Aerospace & Defense leverages 100 years of expertise as a premier global supplier of precision engineered customized components that directly contributes to the safe operation of countless commercial and military aircraft, rotorcraft, submarines and land-based vehicles.

At Sargent, our mission is to secure our future by making the challenging a reality. We achieve this by delivering high quality products and services that meet customer requirements and exceed customer expectations through employee development, customer focus and continual improvement.

Sargent's continuing investment in people, assets, technology, and process quality ensures excellence and is integral to the company's commitment to customers and their end-users. As we grow, we will continue to root our culture through our core values of Integrity, Respects & Values People, Customer Focus, Teamwork, Results Focus and Continual Improvement.

Company Benefits Include

• Competitive Compensation
• Bonus platforms
• Holidays/Vacation/Sick Time
• 401k Savings & Investment Plan
• Tuition Reimbursement
• Medical/Dental/Vision Plans
• HSA/FSA
• Life & Disability Insurance