Program Coordinator, Leads

Compass; Newport Beach (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision coverage

Paid time off & holidays

401(k) plan

Commuter program

Job summary

Compass, founded in 2012, is transforming the real estate industry with an end-to-end platform that empowers residential agents to serve buyers and sellers. The CIH Inventory & Leads Program delivers a diversified lead pipeline through Redfin.com and Rocket Mortgage partnerships, driving high-intent inquiries into real transactions.

As a Program Coordinator, Leads, you will own intake, resolution, and continuous improvement of field inquiries, partnering with Corporate Strategy to resolve issues

Qualifications

• Highly structured operator who thrives in ambiguity.
• Exceptional written and verbal communication.
• Strong pattern recognition and problem-solving.
• Experience with high-volume workflows.
• Experience in real estate, marketplace operations, or support functions preferred.

Responsibilities

• Own the centralized intake of all agent inquiries across channels.
• Provide clear, actionable responses and maintain SLA deadlines.
• Identify recurring issues and translate field pain into product insights.
• Build and maintain a centralized knowledge base and escalation playbooks.
• Coordinate daily with Field, Product, PMO, and Marketplace teams.

Skills

Structured thinker

Strong communicator

Pattern recognition

High-volume workflows

Real estate experience

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

The CIH Inventory & Leads Program serves as the primary engine for capturing and converting high-intent consumer traffic into real estate transactions. Through strategic partnerships with Redfin.com and Rocket Mortgage, the program delivers a diversified lead pipeline to agents, including high-volume web inquiries and “finance-first” pre-qualified buyers.

As a Program Coordinator, Leads, you are responsible for serving as the operational backbone of the CIH Inventory & Leads Program by owning the intake, resolution, and continuous improvement of all field-facing inquiries. You will work closely with Corporate Strategy and cross-functional partners to ensure issues are resolved quickly and accurately while identifying root causes and strengthening the systems that support execution. This is an operations-focused role at the intersection of support, process improvement, and field experience, ensuring inbound inquiries are handled efficiently while transforming recurring issues into structured insights that enhance product, streamline processes, and reduce future demand.

Core Responsibilities

1. Inbound Queue Ownership

• Own the centralized intake of all agent and field inquiries related to CIH inventory and leads, across inboxes, slack channels, feedback loops and escalations
• Triage, prioritize, and resolve issues with urgency and sound judgment
• Maintain and enforce response SLAs (same-day where possible)
• Create structure in what is currently a fragmented inbound environment

1. Resolution Excellence & Field Communication

• Deliver clear, actionable, and consistent responses to agents and field leaders to enable, surprise and delight
• Ensure appropriate visibility to RVPs, Sales Managers, and Agent Experience partners
• Standardize response frameworks to eliminate variability and confusion
• Act as a trusted point of contact for field-facing issue resolution

1. Pattern Recognition & Issue Escalation

• Identify recurring issues, friction points, and systemic gaps
• Categorize inbound volume into actionable themes
• Translate field pain into structured insights for Product, PMO, and leadership
• Data for support and QA resourcing; insights for EC; evidence for prioritization by product
• Escalate with clarity. It is imperative to separate noise from true signal

1. Knowledge Systems & Enablement

• Build and maintain a centralized knowledge base and SSOT, including:
• FAQs
• Response templates for cross-functional teams
• Escalation playbooks to product, support
• Continuously refine documentation based on real-world usage
• Partner with Field Enablement to proactively reduce inbound questions
• Drive the shift from reactive support → self-service + proactive education

1. Cross-Functional Coordination

• Serve as the daily connection between Field, Product, PMO, and Marketplace teams
• Ensure issues are not only resolved, but addressed at the root level
• Track and follow through on escalations to closure
• Hold a high bar for operational accountability across teams

Success Metrics

• SLA adherence (response time)
• Time to resolution
• Reduction in repeat / duplicate inquiries
• % of issues resolved at root cause (vs. one-off fixes)
• Field sentiment and confidence in the program
• Adoption and utilization of knowledge base resources

Ideal Profile

• Highly structured operator who thrives in ambiguity and brings order to complex systems
• Exceptional written and verbal communicator—clear, concise, and action-oriented
• Strong pattern recognition and problem-solving skills
• Comfortable managing high-volume workflows without sacrificing quality
• Experience in real estate, marketplace operations, or support functions preferred
• Bias toward ownership

Work Location & Schedule: This is a full-time, agent and brokerage-facing position (40 hours per week) and ideally in a Compass International Holdings Hub location.

Compensation: The expected base pay for this position is $25 - $30 per per hour. This range reflects our good-faith estimate of what we intend to offer for this role at the time of posting. Final offers within this range will depend on job-related factors such as experience, skills, and internal equity. Additional compensation elements, such as bonuses, commissions, or equity grants, may be available, along with a full benefits program. We remain committed to fair pay practices and compliance with all California transparency requirements.

Perks that You Need to Know About:

Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele-health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

Notice for California Applicants

Los Angeles County Fair Chance Notice