Program Coordinator I: Provider Deployment and Advanced Practice Provider Programs

Fred Hutchinson Cancer Research Center; Northern (KY); Hybrid; USD 43,000 - 61,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Flexible spending accounts

Retirement plan

Paid vacation

Paid holidays

Tuition reimbursement

Employee assistance program

Onsite health clinic

Paid parental leave

Job summary

Fred Hutchinson Cancer Center is seeking a Program Coordinator for the Provider Deployment and Advanced Practice Provider Programs in oncology. The role supports program leadership, coordinates onboarding, meetings, and templates in Epic, and ensures accurate data tracking and documentation.

Ideal candidates will have strong organizational and communication skills, the ability to work with multiple sites, and proficiency with Zoom and MS Office.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills with attention to detail.
• Ability to review work critically in a fast-paced health care setting.
• Professional communication, both written and verbal.
• Proficiency in Zoom and MS Office (Word, Outlook, PowerPoint, Teams, Excel); Smartsheet preferred but learnable.
• Ability to work independently and with multiple organizations/sites.

Responsibilities

• Manage incoming provider template change requests in Epic.
• Assist with MD Fellow templates management.
• Support provider roster maintenance.
• Provide administrative support to APP Program Leadership including calendar management.
• Support onboarding/orientation of new Advanced Practice Providers and APP Fellows.
• Organize on-site and virtual APP meetings and lectures.
• Maintain program policies, data tracking, and documents.
• Handle supply orders, IT requests, mail distribution, and reimbursement processing.
• Assist with recruitment including interview coordination and materials prep.
• Contribute to program morale and team building.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Problem solving

Education

High school diploma

Associate or Bachelor's Degree preferred

Tools

Zoom

MS Office

Smartsheet

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program Coordinator for the Provider Deployment and Advanced Practice Provider Programs is a member of a dynamic team in an oncology setting. The Program Coordinator primarily works under the direction of the Medical Staff Office leaders. This position requires an individual who can contribute to the ongoing success of the programs and is committed to continuous process improvement. A team player with integrity, an ability to shift work priorities quickly, and who can also work independently and collaboratively will be integral to the success of achieving the mission and goals of the program. The ideal candidate will have excellent organization and communication skills (verbal and written), the ability to work in an environment that interfaces with multiple organizations, sites, and stakeholders, be professional, focused, detail-oriented, resourceful, agile, and responsive to program needs.

Responsibilities

• Manage and complete incoming template change requests for providers in Epic.
• Assists with the management of MD Fellow templates.
• Supports the maintenance of provider roster.
• Administrative support to APP Program Leadership including calendar management
• Supports onboarding and orientation of new Advanced Practice Providers and APP Fellows
• Organizes and provides support for on-site and virtual APP meetings and lectures
• Supports the maintenance of policies, data tracking, and program documents
• Performs administrative duties including supply orders, IT requests, distributing mail, reimbursement requests, etc.
• Assists with recruitment including interview coordination and preparation of materials
• Actively participates in upholding and increasing program morale and team building
• Other duties as assigned

Qualifications

Required:

• High school graduate or equivalent.
• Strong organizational skills
• Ability to review work with attention to detail and accuracy; to think critically about problems
• Ability to work professionally and flexibly in a fast-paced and complex health care environment
• Proficiency in Zoom and MS Office applications including Word, Outlook, PowerPoint, Teams, and Excel required. Experience with Smartsheet is preferred but can be learned on the job.
• Ability to work with initiative, use sound judgement, and prioritize concurrent responsibilities and demands
• Ability to communicate verbally in person, on the phone, and in writing, in a professional, clear, and concise manner
• Demonstrated commitment to integrity and quality in work and in interpersonal communication
• Demonstrated initiative as evidenced by advancing technical skills, sharing knowledge with others, and taking on more responsibility, participating in continual learning.
• Ability to work independently and as part of a team as the situation requires, collaborating with multiple organizations, sites, and stakeholders.
• Ability to give and receive feedback, open to discussion on areas of strength and areas for improvement.

Preferred:

• Associate or Bachelor's Degree
• Experience with Epic software
• Two years of work experience in an administrative role (clinical, medical, or hospital environment preferred)

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.