Program Coordinator (Housing)

Alachua County Sheriff's Office; Gainesville (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical/Health Insurance

Florida Retirement System

Employee Assistance Program

Dental Insurance

Vision Insurance

Tuition Assistance Program

Job summary

Alachua County Sheriff's Office in Gainesville, FL seeks a skilled program administrator to coordinate a grant-funded housing and community development program. You will ensure activities align with departmental objectives, coordinate with federal, state and local agencies, and prepare reports for leadership.

The role requires a Bachelor's degree in a related field and at least one year of relevant experience, plus the ability to meet background check standards and maintain compliance with

Qualifications

• Bachelor's degree in business administration, public administration, real estate, human services or related field and one year of experience in housing and community development, social services, grants or project management; or any equivalent combination of related training and experience.
• Applicants within six months of meeting the education/ experience requirement may be considered for trainee status.
• Successful completion of all applicable background checks pre-hire and ongoing are required.
• A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24‑month period, the applicant's Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents, the minimum qualifications are not met for the position.
• This is a grant funded position. Employees are eligible for benefits but have no guarantee of permanent employment.

Responsibilities

• This is responsible administrative work coordinating a program to ensure that implementation and prescribed activities are carried out in accordance with specified departmental objectives.
• An employee assigned to this classification coordinates program activities to ensure administrative efficiency and compliance with departmental standards.
• Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.
• Reviews reports and records of program activity to ensure progress is being accomplished toward specified program objective.
• Prepares program reports for higher level supervisors.
• Coordinates all activities dealing with federal, state and local agencies.

Skills

Background checks

Florida Driver License

Attention to detail

Education

Bachelor's degree in business administration or related field

Job description

Minimum Qualifications

Bachelor's degree in business administration, public administration, real estate, human services or related field and one year of experience in housing and community development, social services, grants or project management; or any equivalent combination of related training and experience.

Applicants within six months of meeting the education/ experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24‑month period, the applicant's Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents, the minimum qualifications are not met for the position.

This is a grant funded position. Employees are eligible for benefits but have no guarantee of permanent employment.

Position Summary

This is responsible administrative work coordinating a program to ensure that implementation and prescribed activities are carried out in accordance with specified departmental objectives.

An employee assigned to this classification coordinates program activities to ensure administrative efficiency and compliance with departmental standards.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.

Essential Job Functions

• This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Selects employees and/or volunteers according to knowledge and experience in area with which program is concerned.
• Confers with staff to explain program and individual responsibilities for functions and phases of program.
• Reviews reports and records of program activity to ensure progress is being accomplished toward specified program objective.
• Modifies and/or changes program methodology as required to redirect activities and to attain program objectives.
• Prepares program reports for higher level supervisors.
• Controls expenditures in accordance with program budget allocations.
• Develops policies and procedures for the program's operation in conjunction with department director or immediate supervisor.
• Develops and/or assists in the development, implementation and maintenance of related computer programs.
• Responds to inquiries and/or complaints regarding the operation of the program.
• Assists in monitoring contracts related to the operation of the program.
• Coordinates all activities dealing with federal, state and local agencies.
• Ensures efficient and effective daily operations of the program.
• Drives a County and/or personal vehicle to perform required duties. (Specific to Ag. Extension (UF/IFAS) and Community Support Services)
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Knowledge, Skills And Abilities

• Thorough knowledge of current practices and principles of the program or program area.
• Knowledge of federal, state and local regulations related to the program or program area.
• Ability to develop and implement operating policies and procedures.
• Ability to establish and maintain a good working relationship with the public, contractors local business owners and Constitutional Officers.
• Ability to attain proficiency in the operation of computer hardware, software and related programs.
• Ability to communicate effectively, both orally and in writing and to prepare and organize written reports.
• Ability to generate necessary paperwork in accordance with state and local ordinances.
• Ability to plan and organize work and manage time.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk and hear. The employee is occasionally required to reach and to be mobile. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Benefits

We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.

BoCC-Contributed Benefits

• Medical/Health Insurance
• Employee Life Insurance
• Florida Retirement System
• Employee Assistance Program

Optional Benefits

• Dental Insurance
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program

FAQs regarding benefits

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows:
• New Years Day
• Martin Luther King Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Friday following Thanksgiving
• Christmas Eve (IAFF*)
• Christmas Day
• Additional Christmas Holiday (All non-IAFF employees)
• 2 Floating Holidays (All non- IAFF employees)
• IAFF – International Association of Firefighters Pay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager.

I understand that in order for any education or degrees obtained outside the United States to be considered a foreign equivalency certification must be provided with my application. A foreign equivalency certification (FEC) is a report from an accredited educational evaluator that establishes the U.S. educational equivalency of foreign college or university degrees.