PROGRAM COORDINATOR FULLTIME

BUTLER COUNTY FAMILY YOUNG MENS CHRISTIAN AS; Cranberry Township (Butler County); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

8 Paid Holidays

Generous Paid Time Off

12% Retirement Fund

403b Retirement Savings Plan

Long Term Disability

Company-paid Life Insurance

Free childcare for your first child, 5

Free YMCA Membership for your family

Up to 50% off select YMCA programming

Staff Growth and Development Opportunt

Tuition Reimbursement

Job summary

Butler County YMCA in Cranberry Township is seeking a proactive Program Coordinator to support swim lessons, sports and events. This role assists the Director/Manager, coordinates schedules, trainings and oversees staff while upholding YMCA values.

Strong communication, safety awareness, and the ability to work evenings/weekends when programming is scheduled are essential. This is a full-time role with comprehensive benefits and growth opportunities within a mission-driven nonprofit.

Qualifications

• High School diploma or equivalent; required.
• Minimum age of 18; required.
• Minimum 2 years experience working with children; required.
• Minimum 2 years of swim lesson instruction; preferred.
• Minimum 2 years of sports, coaching, programming related experience; preferred.
• American Red Cross or YMCA Lifeguard Certification, CPR/First Aid/AED; required.
• Oxygen Administration certification; required.
• YMCA Swim Instructor Certification within 6 months; preferred.
• Strong interpersonal and verbal communication skills; required.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Responsibilities

• Assist Director/Manager in training, scheduling, and overseeing staff and volunteers.
• Plan and implement Special Events with the Director/Manager.
• Support art, STEM, humanities and sports planning and development.
• Fill in for staff by teaching swim lessons when needed.
• Coordinate birthday party inquiries and reservations.
• Ensure children's health and safety; implement emergency procedures.
• Coordinate facility usage and transport/setup equipment for events.
• Communicate weekly instructor curriculum to staff.
• Maintain equipment cleanliness and inventory in program areas.
• Serve as liaison between instructors, participants, volunteers, and parents.
• Organize and supervise culturally relevant, developmentally appropriate activities.
• Organize sports clinics and camps (volleyball, basketball, pickleball).
• Officiate, coach and supervise sport programs.
• Conduct parent and coach orientation meetings and training.
• Maintain participant/volunteer/program records and gym schedules.
• Promote teamwork, fun, and sportsmanship weekly.
• Develop positive relations with members and staff.
• Enforce rules and behavior expectations.
• Secure and schedule facilities for each sport season.
• Respond to inquiries and complaints in a timely manner.
• Attend staff meetings as required.
• Develop and maintain positive relations with members and staff.
• Follow YMCA policies and procedures, including medical and disciplinary situations.

Skills

Interpersonal skills

Verbal communication

Team coordination

Education

High School diploma or equivalent

American Red Cross or YMCA Lifeguard Certification (CPR/First Aid/AED)

Oxygen Administration Certification

YMCA Swim Instructor Certification within 6 months

Job description

Job Description

Job Description

_ FULL TIME EMPLOYEE BENEFITS:_

40 hours/week

Medical, Vision, and Dental Insurance

8 Paid Holidays

Generous Paid Time Off

12% Retirement Fund

403b Retirement Savings Plan

Long Term Disability

Company-paid Life Insurance

Free childcare for your first child, 50% additional children

Free YMCA Membership for your family

Up to 50% off select YMCA programming

Staff Growth and Development Opportunities

Tuition Reimbursement

SHIFT AVAILABILITY:

Evenings and Weekends when programming is scheduled.

POSITION SUMMARY:

The Y&A Program Coordinator is responsible for assisting the Director/Manager in managing the swim lessons; sports and activities coordination at the YMCA. This position intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined. The position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility.

QUALIFICATIONS:

• High School diploma or equivalent; required.
• Minimum age of 18; required.
• Minimum 2 years experience working with children, required.
• Minimum 2 years of swim lesson instruction; preferred.
• Minimum 2 years of sports, coaching, programming related experience; preferred.
• American Red Cross or YMCA Lifeguard Certification, which includes CPR for the Professional Rescuer/First Aid/AED; required.
• Current certification for Oxygen Administration; required.
• YMCA Swim Instructor Certification within 6 months of employment; preferred.
• Strong interpersonal and verbal communication skills; required.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

ESSENTIAL FUNCTIONS:

1. Assist Director/Manager in training, scheduling, and overseeing assigned staff and volunteers.
2. Assist Director/Manager with planning, prep, implementation of Special Events.
3. Assist Director/Manager with art & humanities, STEM and sports planning and development.
4. Assist Director/Manager with swim lessons; fill in for staff when needed.
5. Coordinate and schedule all birthday party inquiries and reservations; fill in for staff when needed.
6. Ensure the Health and Safety of all children in the program at all times; implement Emergency Procedures as necessary.
7. Coordinate facility usage, and transport/set up equipment for Sports, Programs and Special Events.
8. Communicate effectively with program staff the weekly instructor curriculum.
9. Maintain program areas in regards to equipment, safety, inventory, and cleanliness.
10. Serve as liaison between instructors, program participants, volunteers, and parents.
11. Coordinate, implement and supervise program activities that are culturally relevant, developmentally appropriate and consistent with YMCA values and objectives.
12. Organize and conduct sports clinics and camps; including but not limited to volleyball, basketball, pickleball.
13. Officiate, coach and supervise sport programs.
14. Organize and conduct parent and coach orientation meetings and training.
15. Maintain up to date participant, volunteer, and program records, and facility (gym) schedules.
16. Ensure the goals of fun, teamwork, sportsmanship and skill development are met on a weekly basis.
17. Develop and maintain positive relations with members and staff.
18. Enforce the rules and behavior expectations of the area.
19. Secure and schedule facilities in time for each sport season. Transport and set-up equipment appropriately.
20. Maintain program areas and adhere to program standards in regards to equipment, storage, safety, and cleanliness.
21. Respond to all member and community inquiries and complaints in timely manner.
22. Attend all staff meetings as required.
23. Develop and maintain positive relations with members and staff.
24. Follow YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergency procedures.
25. Perform other duties as assigned.

WORKING ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to perform all physical aspects of the position; including walking, standing, bending, reaching, and lifting up to 50 pounds. Work schedule will include daytime, evening and weekend hours.

ALL POSITIONS REQUIRE THE FOLLOWING CLEARANCES FOR EMPLOYMENT PURPOSES PRIOR TO THE DATE OF HIRE. CLEARANCES ARE ACCEPTED WITHIN 2 YEARS OF THE HIRE DATE. EMPLOYEES MAY BE COMPENSATED UP TO $50.00 FOR CLEARANCES (WITH A RECEIPT) ONCE THE PROBATIONARY PERIOD HAS BEEN PASSED.

• PA CRIMINAL RECORD CHECK
• PA CHILD ABUSE HISTORY CERTIFICATION
• FBI CLEARANCE (Department of Human Services)
• NSOR (National Sex Offender Registry Verification)
• MANDATED REPORTER TRAINING CERTIFICATE