Program Coordinator, Executive Education

University of Utah; Salt Lake City (UT); Hybrid; USD 55,000 - 60,000; Full time

Job summary

The University of Utah, David Eccles School of Business, Executive Education, seeks a proactive Program Coordinator to join the team. The role focuses on coordinating class days, managing logistics, and supporting business development efforts to nurture client relationships and ensure seamless program execution.

The position is fully on-site at the campus in Salt Lake City, with a 40-hour work week and occasional evening/weekend work to support classes and events.

Qualifications

• Bachelor's degree in a related field or equivalency, plus one year of related experience.

Responsibilities

• Plan, coordinate, and ensure quality of class days by working with faculty and managing logistics.
• Manage classroom reservations, snacks and meals, IT/AV equipment, and course materials for optimal participant experience.
• Serve as a resource for participants and represent executive education programs accurately.
• Track budgets, reconcile bills, and ensure proper billing to accounts.
• Collaborate with the business development team to identify client opportunities and support program delivery.

Education

Bachelor's degree or equivalent

Tools

CRM software

Job description

Details

Open Date 09/04/2026

Requisition Number PRN46153B

Job Title Coordinator, Administrative Program

Working Title Program Coordinator, Executive Education

Career Progression Track D

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

• Standard work schedule is Monday through Friday, on-site at the University of Utah .
• Occasional evening and weekend work may be required to support classes, client programs, student activities, events, or other departmental needs. Weekend responsibilities may include supporting executive education or other client-facing programsscheduled outsidestandard business hours.
• This position is fully on-site and is not eligible for hybrid or remote work arrangements. As an essential campus role, the employee is required to work in person at the University of Utah to directly support students, clients, colleagues, departmental operations, events, and other business needs.

VP Area Academic Affairs

Department 00033 - Executive Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $55,000 - $60,000

Close Date 10/15/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University of Utah, David Eccles School of Business, Executive Education, is seeking a proactive and detail-oriented Program Coordinator to join the team. The successful candidate will play a pivotal role in both business development initiatives and program coordination efforts. The Program Coordinator will collaborate closely with our Business Development Team to identify and nurture client relationships while ensuring the seamless execution of our Executive Education programs. This role requires strong interpersonal skills and meticulous attention to detail.

To read more about Executive Education, visit our website at execed.utah.edu.

Responsibilities

Program/Class Coordination: (70%)

1. Plan, implement, and ensure the quality of class days by coordinating with faculty, arranging classroom logistics, and managing all aspects to optimize participant experience.
2. Manage classroom reservations, snacks and meals, IT/AV equipment, course materials, and other logistics for effective classroom setup and cleanup.
3. Serve as a resource for class participants, addressing questions and providing guidance on program components.
4. Represent executive education programs and the university accurately, making decisions in partnership with the Manager to run programs effectively and conscientiously.
5. Maintain accurate, detailed event recordsand collect feedback for future improvements.
6. Collaborate with the Manager on evaluations for events, new programs, and assigned projects.
7. Track budgets, reconcile bills, and ensure proper billing to the appropriate accounts.
8. Demonstrate flexibility to accommodate client needs and deadlines, including evening and weekend work availability.

Business Development Team Collaboration: (30%)

1. Engage in significant interpersonal communication with business development team, clients, and prospective class participants through phone calls, in-person meetings, and email correspondence.
2. Assist in developing proposals and presentations, coordinating faculty, and completing required documentation for curriculum development.
3. Identify and generate new business leads, promptly respond to initial participant inquiries, and explore client opportunities.
4. Provide follow-up communication to recruit and register participants in new classes, ensuring support for certificate completion.
5. Follow up on inbound leads to facilitate Executive Education classes and certificate registrations.
6. Collaborate with the business development team using a consultative approach to create innovative learning experiences tailored to address client needs and deliver long-term value.
7. Demonstrate customer orientation, strong interpersonal skills, experience with executive audiences, and consultative selling abilities essential for success in the role.
8. Maintain attention to detail, actively preparing and reporting on opportunity pipelines, progress on key metrics, and business status.

Note: This job description is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.
• Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead, Lifting - up to 25 pounds.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Previous experience in business development, sales, or customer service roles preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and CRM software.
• Ability to work effectively both independently and as part of a team.
• Knowledge of educational program management is a plus.

If you are passionate about education, possess a proactive mindset, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity to contribute to the growth and success of Executive Education programs.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender