Program Coordinator (ECP)

Bucks IU Business Unit; Doylestown (Bucks County); On-site; USD 52,000 - 78,000; Full time

Job summary

Bucks IU is seeking a Program Coordinator for Early Childhood Programs (ECP) to provide instructional support and manage program initiatives on-site in Bucks County, PA. The role emphasizes compliance with OCDEL grants, IEP audits, staff development, and LEA representation at meetings.

The position requires a Master’s in Special Education and PA certifications. This full-time 220-day calendar role demands strong collaboration, organizational, and communication skills, with occasional evenings or

Qualifications

• Master’s Degree in Special Education is required.
• PA Special Education Certification is required.
• PA Early Childhood Certification is preferred.

Responsibilities

• Regular attendance and on-site presence.
• Assist administrators with program initiatives.
• Collaborate with early childhood programs to meet state and federal standards.

Skills

Oral and written communication

Organizational skills

Interpersonal skills

Collaboration

Early childhood education knowledge

Computer skills

Education

Master’s Degree in Special Education

PA Special Education Certification

PA Early Childhood Certification

Tools

FileMaker

Microsoft Office

CHILD PLUS

PELICAN

SharePoint

Formstack

Learning Management Systems

Web-based media services

Library management systems

My Learning Plan

Job description

Job Description - Program Coordinator (ECP) (26000251)

Job Summary: The Program Coordinator provides instructional support and program management to professionals and paraeducators working within Early Childhood Education Programs (ECP). The Program Coordinator for ECP may be asked to act as the local education agency representative assuring appropriate provision of related and other instructional services in a variety of settings. This position is not eligible for remote work, telecommuting, or off-site work arrangements.

Professional Staff Core Essential Functions: Primary duties and responsibilities an employee must be able to perform, with or without reasonable accommodation, to successfully fulfill the requirements of a position.

• Regular attendance and reliable on-site presence
• Assist administrators with program initiatives
• Work collaboratively with all early childhood programs to ensure state and federal standards for excellence are met
• Provide instructional support to staff
• Coach and mentor county wide staff to support expansion of embedded instruction across all settings, including community preschools
• Oversee completing and submitting of deliverables for all current and future Office of Child Development and Early Learning (OCDEL) funded grant opportunities
• Serve as lead facilitator for monthly verification of State-mandated Provider Monitoring requirements
• Conduct routine Individual Education Plan (IEP) audits to ensure compliance and adherence to OCDEL mandates
• Identify needs and sources of professional development for staff
• Provide professional development to staff at the direction of the administrative team
• Serve as Local Education Agency (LEA) representative at IEP meetings as determined by Program Director

Supervisory Responsibility: This position does not include direct supervisory responsibilities but may provide guidance, support, and collaboration with colleagues and team members as needed to support departmental and organizational goals.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands: This position requires regular onsite presence and includes a combination of sedentary and active physical duties. Employees are regularly required to sit, communicate effectively, use hands for fine motor tasks, and move throughout the work environment. Frequent activities may include walking, standing, reaching, bending, kneeling, crouching, and positioning at student level for extended periods of time. Depending on assignment and student needs, employees may also be required to assist with transitions, mobility support, and instructional or daily living activities.

The employee must be able to lift up to 10 pounds frequently and up to 25 pounds occasionally. Certain assignments may require assisting students with mobility or physical support needs that exceed 25 pounds, with appropriate training and support provided in accordance with program expectations and safety procedures.

This position requires active supervision of students across various educational settings and the ability to respond appropriately and efficiently to students, classroom, or safety needs. Responsibilities may include implementing approved crisis intervention techniques, supporting students with diverse educational, behavioral, communication, and personal care needs, and maintaining a safe and supportive learning environment. Employees may work in environments with elevated noise levels and varying behavioral or emotional support needs.

Specific vision abilities required for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees must also be able to hear and interpret sounds within the environment, including student communication, alarms, and other potential safety concerns.

Regular attendance, dependable onsite presence, and the ability to perform the essential functions of the position are required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.

Position Type/Expected Hours of Work: This is a full-time, 220-day calendar position. Days and hours of work are generally Monday‑through Friday from 8:30 a.m. to 4:30 p.m.; however, hours may vary based on district assignments, program needs, meetings, training, or organizational priorities. Occasional evening and/or weekend work may be required as job duties demand.

Travel: Travel is required for this position and may include travel to Bucks IU locations, client sites, constituent school districts, community agencies, professional conferences, trainings, state and regional meetings, and other program‑related activities. Travel requirements vary based on operational and program needs.

Qualifications

Education and Experience: Meet the designation of this position by showing evidence of the following:

Master’s Degree in Special Education or related field (required)

PA Special Education Certification (required)

PA Early Childhood Certification (preferred)

Experience in supporting behavioral needs in preschool‑aged children is preferred

Enrollment in a leadership program is preferred but not required

Knowledge, Skills, and Abilities:

Excellent oral and written communication skills

Excellent organizational, interpersonal and time management skills

Ability to collaborate effectively with all levels of the organization

Broad and comprehensive knowledge of all areas of early childhood education

Advanced computer competency in FileMaker databases, Microsoft Office Suite, Child Plus, PELICAN, Microsoft SharePoint, Formstack, Learning Management Systems, Web‑based media services, Library management systems, My Learning Plan and the ability to learn other software as needed.

Work Authorization/Security Clearance (if applicable): Citizenship or work authorization to work in the United States required.

EEO/AA/VEVRAA Employer: The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.