Program Coordinator, Early Talent

United States Digital Space LLC; Austin (TX); Hybrid; USD 51,000 - 62,000; Full time

Job summary

United States Digital Space LLC is seeking a detail-oriented Program Coordinator to streamline interview experiences for candidates. You will report to the Early Talent Lead Program Manager and collaborate with recruiters to ensure a smooth candidate journey.

This hybrid role is based in ATX, coordinating across Summer Internship, New Grad Rotational, and Sales Academy programs while managing events, swag, onboarding, and candidate communications.

Qualifications

• 1–2 years of related experience in program coordination, recruitment, or a similar administrative role.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, capable of creating clear, professional materials.
• Detail-oriented with an ability to work independently and meet deadlines.
• Ability to navigate ambiguity, solve problems, and proactively address challenges.
• Strong research skills.

Responsibilities

• Coordinate interview logistics for high-volume phone and video interviews across Intern, New Grad, and Sales Development candidates.
• Maintain and update job postings in our recruitment system (Greenhouse).
• Collaborate with Recruiters and interviewers to ensure a positive and welcoming candidate experience.
• Gather feedback from interviewers to improve the selection process.
• Assist in swag management, logistics for events, and shipping materials for Early Talent programs.
• Support onboarding and travel arrangements for candidates as needed.
• Coordinate onboarding activities and welcome packages for new hires and interns.
• Assist with planning and execution of Summer Internship, New Grad Rotational, and Sales Academy programming.

Skills

Organizational skills

Written communication

Verbal communication

Detail-oriented

Problem solving

Research skills

Tools

Canva

Job description

We are looking for a detail-oriented and dynamic Program Coordinator to help facilitate a seamless and inspiring interview experience for our candidates. You will report directly to the Early Talent Lead Program Manager and work collaboratively with our Recruiters to guarantee a smooth and captivating candidate journey.

This is a hybrid role based out of ATX.

Responsibilities

• Interview Coordination:
• Maintain job postings on career websites and within our recruitment system, Greenhouse.
• Partner with Recruiters to organize high-volume phone and video interviews for our Intern, New Grad, and Sales Development candidates.
• Collaborate closely with interviewers to create a positive and welcoming candidate experience during interview sessions.
• Gather and synthesize valuable feedback from interviewers to continually enhance our selection process.
• Swag Management & Event Logistics:
• Assist in the creation, logistics, and shipping of promotional items and the company materials for strategic events, including those related to Early Talent and Recruiting Events.
• Support the planning and scheduling of on-site events during the fall, spring, and summer.
• Coordinate and schedule pre-program training and events, such as Interview Training, Open House, and Summits.
• Candidate Experience & Onboarding:
• Ensure a seamless candidate experience through timely communication and updates throughout the interview process.
• Manage travel arrangements for out-of-town candidates when necessary.
• Support the creation, logistics, and shipping of candidate "keep warm" strategy materials.
• Coordinate and facilitate the onboarding process for candidates, ensuring a smooth transition into the organization.
• Programs Engagement & Support:
• Coordinate the ordering of materials for welcome packages and organize shipping logistics.
• Distribute and collect surveys to gather valuable feedback and insights.
• Contribute to the successful execution of all programming events across Summer Internship Program, New Grad Rotational, and Sales Academy, including planning and organizing, scheduling and communications.
• Diverse Projects:
• Be adaptable and assist with diverse projects as needed, contributing to the overall success of our Early Talent Programs.

Qualifications

• 1-2 years of related experience in program coordination, recruitment, or a similar administrative role.
• Canva experience is a plus!
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, capable of creating clear, professional materials.
• Detail-oriented with an ability to work independently and meet deadlines.
• Ability to navigate ambiguity, solve problems, and proactively address challenges.
• Strong research skills.

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at the company, and help us make an impact on the world!

the company is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

the company, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About the company

the company is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. the company’s unified database platform—the most widely available, globally distributed database on the market—helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, the company Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and nearly 60,000 customers—including 75% of the Fortune 100 and AI-native startups—relying on the company for their most important applications, we’re powering the next era of software.

Our compass at the company is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes the company.

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at the company, and help us make an impact on the world!

the company is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

the company, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Req ID #426366

the company’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of the company’s total compensation and benefits package. Other benefits for eligible employees may include: equity, participation in the employee stock purchase program, flexible paid time off, 20 weeks fully-paid gender-neutral parental leave, fertility and adoption assistance, 401(k) plan, mental health counseling, access to transgender-inclusive health insurance coverage, and health benefits offerings. Please note, the base salary range listed below and the benefits in this paragraph are only applicable to U.S.-based candidates.

the company’s base salary range for this role in the U.S. is:

$56,160—$56,160 USD