Program Coordinator, Clinical Programs YSM

Yale Corporation; New Haven (CT); Hybride; USD 41 000 - 50 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Résumé du poste

Yale University in New Haven is seeking a Program Coordinator to provide high-level data management, research/writing, and administrative support across development activities. Reporting to the senior team, you will support faculty meetings, donor proposals, and fundraising initiatives while ensuring data accuracy and confidentiality in a dynamic, hybrid environment.

The role emphasizes editing, budget awareness, and cross-team collaboration to deliver timely reports and targeted communications.

Qualifications

• Demonstrated ability to initiate and complete tasks independently and proactively.
• Strong written communication, formatting, proofreading, and editing; ability to draft materials for multiple audiences. Writing samples requested.
• Proven team player with the ability to prioritize work and meet deadlines in a fast-paced environment.
• Intermediate to advanced proficiency in Word, Excel, PowerPoint, and Outlook; ability to analyze data and work with financial information; experience with database/reporting tools.
• High level of professionalism, judgement and integrity; ability to maintain confidentiality.

Responsabilités

• Oversees and coordinates program activities; establishes and coordinates administrative functions and systems.
• Serves as primary source of information on policies, procedures, programs and office activities; maintains professional relationships with internal and external contacts.
• Processes and monitors expenses; prepares budget drafts; may oversee grant submissions and materials.
• Composes substantive correspondence; determines data sources; compiles, synthesizes and reports data; may create simple databases.
• Provides editorial support for journals/publications; proofreads and edits; tracks copy through editing and production stages; communicates with authors and printers.
• Oversees and coordinates activities of support staff.
• Ensures compliance with university, federal, and state guidelines and regulations.
• May perform other duties as assigned.

Connaissances

Independent work

Written communication

Organizational & research

Time management

Professionalism & confidentiality

Outils

Microsoft Word

Excel

PowerPoint

Outlook

Database/reporting tools

Description du poste

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Working with considerable independence and exercising discretion in establishing priorities, the Program Coordinator provides high-level data management, research/writing, and administrative support. Reporting to the Director of Development for Clinical Departments and Healthcare Delivery, and the Senior Associate Director of Development, the Program Coordinator is responsible for a range of activities including supporting faculty meetings and donor proposals, research overview, other writing, and special projects across teams. The Program Coordinator will also support departmental fundraising, donor engagement, cultivation, and stewardship, and coordination of outreach, and engagement activities to ensure their timely and successful execution.

In addition, the Program Coordinator prepares ad hoc reports from the Development database and other sources to support fundraising initiatives for the frontline team. Additional duties include identifying changes and updates to support the team’s evolving reporting needs, collaborating closely with the Directors, frontline team, and other colleagues. The Program Coordinator helps ensure the accuracy of all information related to tracking referrals and donors as well as the accuracy of data reflected in the database.

The following principal responsibilities are generic in nature. Potential applicants will find the information in the Overview to be most relevant.

Required Skills and Abilities

• Demonstrated ability to initiate and complete tasks independently and proactively.
• Strong written communication skills with the ability to draft, format, proofread, and edit communications. Proficiency in communicating appropriately with multiple constituencies. Demonstrated organizational & research capabilities and attention to detail. Writing samples requested at time of interview.
• Proven team player with skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment without sacrificing quality of work product.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. The ability to conduct data analysis and work with financial information. Demonstrated skills with sophisticated database software and reporting tools. Expertise in manipulating data to create reports and graphs.
• High level of professionalism, judgement and integrity, and ability to maintain confidentiality.

Principal Responsibilities

• Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems.
• Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts.
• Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.
• Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases.
• Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
• Oversees, instructs, and coordinates activities of support staff.
• Ensure compliance with University, Federal, and State guidelines, rules, and regulations.
• May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Hourly Range

$31.83

Benefits

A general description of the benefits to be offered with this Clerical and Technical position is available at:

Yale Benefits

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the applicant support resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.