Program Coordinator

Kids in Need of Defense (KIND)

Washington (District of Columbia)

On-site

USD 31,684 - 39,950

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

Flexible spending account for medical and dependent care

Employer-paid life insurance and disability insurance

Job summary

A leading non-profit organization in Washington D.C. is seeking a Program Coordinator to provide administrative support for legal services aimed at assisting unaccompanied children facing removal proceedings. The successful candidate will manage various administrative tasks and be a crucial resource for the Managing Director. This role offers an opportunity to contribute to important legal services and support vulnerable children in need.

Qualifications

Minimum of 1 year experience with office organization or administration.
Experience working with legal databases and project management.
Fluent in English and Spanish preferred for communication.

Responsibilities

Provide administrative support to the Managing Director, including scheduling.
Assist in training and technical assistance coordination.
Track and maintain budget records and category spend-down.

Skills

Organizational skills

Written and oral communication

Data management

Bilingual in English and Spanish

Education

Undergraduate degree

Tools

Microsoft Office Suite

Legal databases

Job description

Base pay range

$23.00/hr - $29.00/hr

About KIND

Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child's rights and well-being are protected throughout their journey to safety.

Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector; and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children.

Position Summary

KIND seeks a Program Coordinator to provide support for legal services programming in the provision of legal services to unaccompanied children facing removal proceedings. The Program Associate will provide nimble, savvy, high-level support to senior staff in a fast-paced and fluid setting. The Program Associate reports to the Managing Director.

This position is contingent upon continued funding.

Essential Functions

Organizes, coordinates, plans, and provides administrative support to the Managing Director including travel and meeting coordination, compiling meeting agendas, recording and synthesizing meeting minutes, and related support tasks
Assists in the compilation and distribution of protocols, policies, and procedures for the Legal Programs Team
Supports in-house and pro bono training technical assistance by providing coordination, scheduling, and material development support, including knowledge management of electronic files, indexing, and posting to make technical assistance materials accessible, as well as assistance with preparing and finalizing presentations
Works with Managing Director to provide support for in-house KIND programming events
Works in coordination with Managing Director on event planning including retreats (virtual and in person)
In close coordination with the Managing Director, assists in tracking and maintaining budget records and category spend-down
Serves as confidential assistant to the Managing Director, including upkeep and maintenance of confidential documents
Serves as a liaison to Operations and Human Resources on select tasks
Contributes to special projects such as Legal Services Team wellness initiatives and other working groups
Assists with substantive programmatic work and periodic interim assistance to the field office, as needed
Assists Managing Director and other Legal Services Team staff with project management support
Receives and refers phone calls from main office phone number
Other duties as assigned, including administrative duties of the office, mail, supplies, and related tasks

Qualifications And Requirements

Undergraduate degree required
Fluent in English and Spanish preferred but not required (for direct communication with the children we serve and their caregivers, the majority of whom are Spanish speaking)
Minimum of 1 year of experience with office organization or administration
Minimum of 1 year of experience working with legal databases, managing dockets, or leading projects
Previous experience working with data management tools
Excellent written and oral communication skills
Working knowledge of Microsoft Office Suite (e.g., Teams, Excel)
Ability to work collaboratively and multi-task in the KIND environment, managing numerous priorities and emerging opportunities
Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate
Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment
Committed to practicing and supporting wellbeing and a work-home life balance
Experience working and communicating in a remote environment preferred but not required

Our Benefits

Medical, dental, and vision insurance with KIND paying 100% of the employee-only portion of the premium for one of the three medical plan options, dental, and vision
Pre-tax flexible spending account (FSA) for medical and dependent care
Pre-tax transit and parking spending account
Employer-paid life insurance and accidental death and dismemberment insurance
Employer-paid short- and long-term disability insurance

For a complete list of benefits, please visit supportkind.org/join-the-team.

Our Focus on Wellness

KIND recognizes that our ability to help our clients starts with helping our team members. KIND has prioritized wellness for employees through mindfulness and wellness trainings, wellness platforms, employee assistance and resilience programs, time away, and office wellness activities.

For more information regarding our wellness initiatives, please visit supportkind.org/join-the-team/kind-employment-practices/.

Application Instructions

To be considered for this role, please submit an employment application at supportkind.org/join-the-team, along with your resume and cover letter.

Disclaimer: KIND is committed to an ethical recruitment and hiring process and maintains a firm no fees recruitment policy. We will never charge a fee or ask for money as part of the application process. KIND also conducts all interviews via telephone or video conference, and at no time will KIND engage in a text or mobile app-based application or interview process. For more information, please visit supportkind.org/join-the-team/kind-employment-practices/.

Seniority level