Program Coordinator

Adams State University; United States; On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability insurance

Flexible spending accounts

Life insurance

Retirement savings plans

Job summary

Adams State University is seeking a Program Coordinator in the Finance Department to drive operational excellence and fiscal transparency. Reporting to the VP of Finance, you will coordinate budgets, payroll, procurement, and risk disclosures while supporting campus communications and student supervision.

The ideal candidate will have a Bachelor’s degree or equivalent experience and strong proficiency in MS Office and Google Apps, with a track record of handling confidential information and

Qualifications

• Bachelor’s degree in business, communication, or relevant field, or 2 years per year of college plus 2 years of office management experience.
• Strong written and verbal communication, organizational and problem‑solving skills.
• Proficiency with Microsoft Office and Google Applications; ability to handle confidential information.

Responsibilities

• Drive financial and administrative operations: manage budgets, reconcile accounts, process requisitions, route contracts, and handle payroll/accounts payable checks.
• Oversee risk management & disclosures: manage insurance renewals, file claims, coordinate bond disclosures and Moody’s reporting data.
• Lead campus communications and supervise work‑study students, and maintain finance web pages.

Skills

Budget management

Accounts reconciliation

Payroll processing

Office administration

Communication

Education

Bachelor’s degree in business/communication or related field

Tools

Microsoft Office

Google Applications

Moody’s reporting data

Job description

Position Summary: Finance Department Shape the Future of Higher Education as a Program Coordinator at Adams State University As a vital Program Coordinator in the Finance Department reporting to the Vice President of Finance, you will drive operational excellence and foster fiscal transparency where "Great Stories Begin Here". In this impactful role, the Program Coordinator empowers our campus community through strategic administrative leadership and financial coordination.

What You Will Do

• Drive Financial & Administrative Operations: As Program Coordinator, manage office budgets, reconcile accounts, process purchasing requisitions, route contracts, and handle payroll/accounts payable check distribution.
• Oversee Risk Management & Disclosures: Serve as the primary Program Coordinator managing property and liability insurance renewals, filing claims, and coordinating bond disclosures and Moody's reporting data.
• Lead Campus Communications & Workstudy Supervision: Act as a collaborative Program Coordinator maintaining finance web pages, tracking fiscal notes, supervising work-study students, and facilitating departmental search processes.

What You Bring

Bachelor’s degree in business, communication, or a relevant field (or 2 years of experience per year of college), plus 2 years of office management or related experience.

Core Competencies

Exceptional written and verbal communication, strong organizational and problem-solving skills, proficiency with Microsoft Office and Google Applications, and the ability to work independently while handling confidential information. The Program Coordinator must navigate complex tasks with precision.

Preferred Assets

Background in higher education, budget oversight, and a proven ability as a Program Coordinator to work collegially and collaboratively with diverse internal and external constituencies.

Why You’ll Love Working Here Campus & Location

Located in Alamosa, Colorado, surrounded by the stunning San Luis Valley and Rocky Mountains, Adams State offers outdoor lifestyle opportunities alongside an institutional commitment to all people, places, and perspectives (www.adams.edu).

Compensation & Perks

$47,400-56,900

• medical
• dental
• vision
• disability insurance
• flexible spending accounts
• life insurance
• retirement savings plans

For detailed benefits information please visit our Human Resources Benefits Page.

This full-time (1.0 FTE) Program Coordinator position provides exceptional career growth and work-life balance.

Full Job Description

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service. We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities.

We value qualified candidates, with varied language skills, who have a record of successful experience with varied communities and student populations, and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low-income, first‑generation, and Hispanic-serving, rural anchor university.

Therefore, we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching, service, and scholarship. The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams State’s purpose to foster the educational goals of its students and the well‑being of the surrounding community.

Additional information about the university and the academic mission may be found at www.adams.edu/academics/.

In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well‑informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

TitleIX of the Education Amendments of 1972 and Part106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of TitleIX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & TitleIX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at https://www.adams.edu/administration/oeo/reporting-sexual-harassment/. These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.

Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.

Adams State University is a state-supported, regional comprehensive university located in the San Luis Valley of Southern Colorado and the city of Alamosa. As the state’s premier Hispanic Serving Institution (HSI) and a Minority Serving Institution (MSI), over 50 percent of its undergraduate students represent racially diverse backgrounds. A high percentage of undergraduate students are first‑generation and Pell eligible. The university offers undergraduate programs in the arts and humanities, physical and natural sciences, mechanical engineering and computer science, social sciences, kinesiology, fine arts, business, and nursing, and specializes in educator preparation in several disciplines. Adams State also offers graduate degrees in cultural resource management, public administration, music education, kinesiology, higher education administration and leadership, history, business (MBA), and educator programs, including counselor education; the university also has a doctoral (PhD) program in counselor education.

The university has an active athletic program. The Adams State Grizzlies athletic teams compete under the auspices of the Rocky Mountain Athletic Conference (RMAC).

Click here to learn more about Adams State and our surrounding areas.