Program Coordinator

Bernalillo County; United States; On-site; USD 54,000 - 85,000; Full time

Job summary

Bernalillo County is seeking a Program Coordinator to support the Planning & Development Services Department. This role handles administrative and educational work, develops and evaluates program activities, and provides guidance to staff, contractors, and the public.

The position coordinates multiple programs, ensures compliance with laws and policies, maintains department records, and assists with data reporting and IPRA requests. Excellent organizational and communication skills are essential.

Qualifications

• Bachelor’s degree in a related field.
• Two (2) years of work experience relevant to the position.
• Any equivalent combination of related education and/or experience may be considered.

Responsibilities

• Coordinate special projects and research on planning and development matters.
• Review permit applications for completeness and progress toward compliance with other departments.
• Assist contractors, architects, engineers, and property owners to ensure permit compliance.
• Maintain department databases for applications, inspections, and records; respond to public information requests.
• Monitor compliance with County regulations and prepare enforcement recommendations.
• Assist in compiling department statistics for budget and research purposes.
• Plan, assign, and supervise records management and IPRA requests.
• Administer IPRA requests and act as public records custodian.

Skills

Data analysis

Education

Bachelor's degree

Job description

Program Coordinator

Job Posting Title: Program Coordinator Department: Planning & Development Services Location: 415 SILVER AVE SW Pay Range: $54,018.00 - $85,363.00 Close Date: October 21, 2026

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

Program Coordinator Role

The Program Coordinator performs administrative and educational work in the planning, development, and implementation of assigned programs. Develops, organizes, administers, and evaluates program activities and services. Provides technical guidance to program staff, departments, community members, and program participants. Coordinates one or more specialized programs in compliance with federal and state laws, as well as department policies and procedures. Trains and evaluates staff and volunteers, monitors performance, ensures accurate and timely data entry, and reports deficiencies in program-related data.

Duties and Responsibilities

• Coordinate special projects and research on planning and development matters.
• Work with other staff members and related departments or agencies to review permit completeness and progress toward compliance.
• Assist contractors, architects, engineers, property owners and others to ensure compliance with approved permits.
• Maintain and update database for department files, i.e. applications, inspections and other processes and respond as record custodian to requests for public information.
• Monitor and ensure compliance with adopted County regulations.
• Prepare recommendations and take enforcement action for non-compliance.
• Assist in compiling department statistics and other data related to zoning and planning cases, and other information needed for budget preparation and other research purposes.
• Monitor and control all phases of project support to assure accuracy, timeliness, and effective use of resources.
• Conduct site inspections for compliance with various County processes.
• Attend meetings (evening if needed) to present department information.
• Prepare oral and written reports and present to boards and commissions.
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.
• Plan, prioritize, assign, review, assist, and participate in the work of staff responsible for records management and IPRA requests.
• Ensure distribution and compliance with IPRA requests in accordance with State law.
• Act as the Public Records custodian, maintain and update database for department files, i.e. applications, inspections and other processes and respond as record custodian to requests for public information.
• Plan, organize, and coordinate the Inspection of Public Records Act (IPRA) requests and activities of the Planning and Development Services Department.
• Identifies, applies and administers financial grants and other related processes in accordance with grant guidelines, policies and procedures.
• Work with the Director in the development, coordination, promotion and implementation of events and programs with the general public, local businesses, community organizations, and recognized neighborhood associations.
• Assist with administration of community outreach grants to include solicitation of applications, qualification of acceptable applicants, review for compliance with award requirements, and disbursement and accounting of funds in accordance with County procurement procedures.
• Attend monthly community meetings and special events; coordinate activities and assist community groups by working to address concerns.
• Regularly report community issues to the Director for potential action by the County.

Minimum Qualifications

• Bachelor’s degree in a related field.
• Two (2) years of work experience as it pertains to the purpose of the positions.
• *Any equivalent combination of related education and/or experience may be considered for the above requirements.

Preferences

• General Manage databases, tools, queries, and reports for analyzing, summarizing, and collecting data.

Screening and Compliance

The offer of this Bernalillo County position requires compliance with the following: Successful completion of a post-offer medical examination and background investigation. Adherence to all County safety guidelines. Completion of required FEMA training(s) assigned to the position. Completion of mandatory supervisor training, if applicable. Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.

Working Conditions

All essential duties are performed mostly indoors, with some positions performing functions in an outdoor and field setting. Duties are performed in a temperature-controlled environment. Duties are performed on a dry, even surface, which may be carpeted or tiled. Worker often works alone, both with or without directions from supervisor.

Equipment, Tools and Materials

Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine. Materials and products handled while performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.