Program Coordinator

University of Minnesota; Saint Paul (MN); On-site; USD 84,000 - 100,000; Full time

Job summary

The University of Minnesota seeks an Education Program Development and Implementation Specialist 6 to coordinate the ICAP assessment redevelopment and Charting the Lifecourse trainings. The role is onsite with 30+ hours weekly in Minnesota, supporting IRB-compliant research and training delivery for state agencies and partners.

Responsibilities include data collection, analysis preparation, and dissemination through technical reports and online training.

Qualifications

• Requires relevant advanced degree or equivalent experience in rehabilitation, social work, public health, psychology, or related fields.
• Experience in development/validation of assessments in human services, healthcare, or education.
• Experience using Charting the Lifecourse (CtLC) framework and tools.
• Commitment to inclusive environment for all backgrounds, abilities, and identities.

Responsibilities

• Coordinate day-to-day project activities across ICAP and CtLC projects with internal and external teams.
• Oversee task progress, staff coordination, and reporting to PI/CoPI.
• Support development and implementation of technical panels and training materials.
• Maintain CtLC expertise and coordinate CtLC trainings and Communities of Practice.

Skills

Multitasking

Communication

Project coordination

Data management

Education

BA/BS + 8+ years experience in related field

Master's degree + 6+ years experience in human services/evaluation/education

Tools

CtLC framework

Job description

About the Job

A 100% Education Program Development and Implementation Specialist 6 position is open in the Institute on Community Integration's (ICI) Community Living and Educational Policy and Practice programs. The position supports both sponsored and non-sponsored research projects and will entail work with two principal investigators and research teams. The person in this position will be responsible at a .75 FTE level for coordination of day-to-day implementation of a major assessment re-development project focused on the Inventory of Client and Agency Planning (ICAP), a norm-referenced developmental assessment used by some states to determine eligibility for developmental disability services and related funding. The person in this position will also be responsible at a .25 FTE level for conducting and helping to coordinate Charting the Lifecourse (CtLC) trainings and developing associated CtLC project materials. More information is available on both of these projects on ICI websites: https://rtcom.umn.edu/icap and https://ici.umn.edu/chart-the-lifecourse-training.

This onsite role requires being in the office at least 30 hours per week and semi-regular out-of-state travel to coordinate community-based ICAP assessment, research, development, data collection, and evaluation with the internal ICI team, external providers, and state agencies. Responsibilities will include assisting with the creation of the ICAP assessment, subsequent coordination of several studies related to assessment development, including a psychometric calibration study, a national norming study, technical validity studies, and assistance with development and publication of a technical manual and an online training program. This hire will also be responsible for maintaining CtLC expertise and coordinating and delivering CtLC training sessions, materials, and Communities of Practice.

Successful applicants will need multitasking skills to contribute to multiple projects and support the achievement of project goals and objectives in a timely manner. Tasks will be multifaceted and vary depending on the specific project in question and its current phase of research. Salary range is between $84,000-$100,000 based upon qualifications and experience.

The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Job Responsibilities

Coordination of Project Activities (45%)

• Serve as a liaison between ICI, States, and community service organization partners for day-to-day project activities. This includes answering questions about training and research protocols; assisting with problem-solving; supporting participant recruitment.
• Task management: Oversee the progress of the project team and help project staff accomplish tasks.
• Support the development and implementation of technical expert panels (TEPs) to assist with final ICAP item selection.
• Communication: Keep collaborating organizations informed of the project status and objectives, and work with PI and CoPI to identify and remove barriers to program implementation.
• Reporting: Support PI and CoPIs in generating reports about projects to collaborating agencies.
• Compliance: Monitor and ensure project compliance with IRB regulations and policies.
• Risk Management: Identify potential risks that could affect the project success and work with PIs and CoPIs to develop plans to reduce the chances of those risks occurring.

Data collection and data management (20%)

• Build and manage relationships with project partners to facilitate data collection of each phase of the assessment development.
• Coordinate collection and management of assessment development data using project online survey data management systems.
• Train/Re-train interviewers in a manner that maintains the integrity of data being collected.
• Work with project data analyst to assist with preparation of data for analysis including organizing and securely storing research records, and reviewing incoming data for accuracy.
• Evaluate data for completeness and accuracy based on established protocols and follow-up with data collection teams to clarify any questions staff may have related to the data itself or data analysis procedures.
• Communicate with project partners and participants to resolve data issues and ensure data quality.

Data reporting and dissemination (15%)

• Support the development of literature reviews, technical reports, technical manual, peer reviewed journal articles, book chapters, and other academic products describing research findings for academic audiences.
• Prepare and proof tables, figures and graphs displaying assessment development findings.
• Collaborate with the web development team to assist with the development of a web-based system for data entry and reports.
• Assist with translation of research findings into knowledge translation products for potential assessment users, policy makers, service providers (e.g., brief reports of key findings and implications and other non-academic audiences.
• Respond to technical assistance requests related to assessment development efforts policy makers, collaborating state program staff, practitioners, people with disabilities, and family members.

Recruitment (10%)

• Assist with the recruitment of people (staff, parents/family members, and others who can serve as informed respondents for people with IDD of all ages within the State of Minnesota.
• Coordinate recruitment of project participants with collaborating State Departments of Human Services.
• Assist states with determination of eligibility for inclusion in projects.

Training (10%)

• Participate in training staff within collaborating states who will serve as administrators of the ICAP.
• Provide technical assistance to ICAP administrators as needed to ensure assessment administration fidelity.

Qualifications

Required Qualifications:

• BA/BS plus at least eight years of related experience in rehabilitation, social work, public health, psychology, special education, or related disciplines, or master's degree plus at least six years' experience in human services, evaluation & measurement, education, public health, psychology, social work or related discipline.
• A minimum of one year of personal or professional experience in working on projects focused on development and/or validation of assessments related to human services, healthcare, or education.
• A minimum of one year of personal or professional experience in using Charting the Lifecourse (CtLC) framework and tools.
• A demonstrated commitment to advocating for an inclusive environment for all backgrounds, abilities, and identities.

Preferred Qualifications:

• Doctoral degree in rehabilitation, social work, public health, psychology, special education, or related discipline.
• Two or more years of professional experience working on research/evaluation projects associated with development and validation of norm-referenced and/or non-norm-referenced assessments used to determine the needs and outcomes of people with intellectual and/or developmental disabilities.
• Working knowledge of human services policies and regulations related to home and community-based/waivered services.
• Experience with respect to both data collection (e.g., interviewing, administering surveys) and data management as they relate to determining the support needs of people with intellectual and/or disabilities.
• Strong professional writing skills as evidenced in published technical reports, peer reviewed journal articles, or other print or electronic products.
• Strong organizational skills and attention to detail.
• Previous work experience or academic background in federal, state or local governmental social service or policy agencies (e.g., public health department or a Protection and Advocacy organization).
• Effective communication skills and experience working collaboratively with internal and external colleagues.
• Demonstrated ability to use spreadsheets (e.g., Excel), presentation software (e.g., PowerPoint), word processing (e.g., Word), and online meeting (e.g., Zoom) software.

About the Department

The Institute on Community Integration (ICI) at the University of Minnesota pushes the edge of inclusion through an intensive focus on policies and practices that affect children, youth, and adults with disabilities, and those receiving educational supports. ICI's collaborative research, training, and information-sharing ensure that people with disabilities are valued by, included in, and contribute to their communities of choice throughout their lifetime. ICI works with service providers, policymakers, educators, employers, advocacy organizations, researchers, families, community members, and individuals with disabilities around the world, building communities that are inclusive. ICI is a designated University Center for Excellence in Developmental Disabilities, part of a national network of similar programs in major universities and teaching hospitals across the country. The Institute is home to over 70 projects and six Affiliated Centers, addressing disability issues across the lifespan.

The College of Education and Human Development (CEHD), the University's third largest college, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of life. We know diversity is necessary to do our best work and foster our humanity. That's why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice.

Pay and Benefits

Pay Range: $84,000-$100,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.