Program Coordinator

UHP; Northern (KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health, dental, and vision insurance

Paid time off

Professional development support

Access to UHP performance and recovery

Job summary

UHP invites you to join a mission-driven team at Ignite America Trade Schools in Northwest Arkansas. As Program Coordinator you will run day-to-day operations behind our trade programs, owning scheduling, purchasing, and inventory, including cohort events and student records, to ensure instructors and veterans never lose time due to missing tools or supplies.

This role requires experience coordinating operations in education or training settings, proficiency with Google Workspace or Microsoft

Qualifications

• 3+ years coordinating operations, programs, or logistics in a school, training center, construction, manufacturing, or similar setting
• Hands-on purchasing, receiving, and inventory control experience, including purchase orders, card reconciliation, and asset tracking
• Experience building and maintaining complex schedules across people, rooms, and sites
• Strong skills in Google Workspace or Microsoft 365, especially spreadsheets and shared calendars
• Clear written communication and sound judgment on what to handle and what to evaluate
• Valid driver's license and ability to travel between Gentry, Bentonville, and Maysville
• Ability to lift and move supplies and equipment up to 50 pounds

Responsibilities

• Build and maintain the integrated cohort schedule and calendar for all trades; publish controlled versions and keep a change log
• Run purchasing for all trades: intake requests, quotes, purchase orders or card buys, order tracking, and monthly reconciliation with Finance
• Build cohort purchase lists ahead of time for tooling, consumables, PPE, student gear, and uniforms
• Receive deliveries, keep the inventory and asset register current, set reorder points, and run counts at cohort launch and closeout
• Run the cohort readiness tracker so every cohort launches with nothing missing
• Coordinate arrivals, graduations, employer visits, and events, including run-of-show, travel, housing, and guest logistics
• Keep student rosters, records, and the issue log current; support Student Outcomes with employer handoffs and 30/60/90-day follow-up
• Coordinate onboarding logistics for instructors, graduate assistants, and staff
• Track action items, maintain SOPs and templates, and keep a weekly exception dashboard for school leadership

Skills

Scheduling coordination

Inventory control

Vendor management

Google Workspace/Microsoft 365

Communication

Education

Associate's or Bachelor's in business/operations/supply chain/education administration

Tools

Spreadsheets

Calendar tools

Job description

Belong to something. Believe in something. Strive for something. UHP creates professionals, builds leaders, and reveals purpose. We’re looking for people to join our team who believe this mission is worth showing up for every day.

UHP is a veteran-focused education and leadership development organization based on a scenic 800-acre campus in Northwest Arkansas.

The UHP School of Health & Performance offers program tracks in personal training, health coaching, and culinary nutrition. At the UHP Skilled Trades Institute, students earn the certifications necessary to launch careers in high-demand trades. Leadership development is baked into every program.

We also work with a network of employer and industry partners to open career pathways for our graduates. While we can't guarantee employment, everything we do is designed to give service members and veterans a real path toward meaningful careers.Veterans, transitioning service members, and military spouses are strongly encouraged to apply.

Why UHP

At UHP, you are joining more than a company — you are helping build something designed to create lasting impact.

You will have the opportunity to:

• Contribute to a mission larger than yourself

The Opportunity

UHP is seeking a Program Coordinator to run the day-to-day operations behind our trade programs at Ignite America Trade Schools. You will own scheduling, purchasing, and inventory across every trade program, including new programs as they launch, along with cohort events and student records, so instructors and veterans never lose time to a missing tool, room, or supply. This role executes and documents. Policy, curriculum, and budget stay with school leadership.

Key Responsibilities

• Build and maintain the integrated cohort schedule and calendar for all trades; publish controlled versions and keep a change log

• Run purchasing for all trades: intake requests, quotes, purchase orders or card buys, order tracking, and monthly reconciliation with Finance

• Build cohort purchase lists ahead of time for tooling, consumables, PPE, student gear, and uniforms

• Receive deliveries, keep the inventory and asset register current, set reorder points, and run counts at cohort launch and closeout

• Run the cohort readiness tracker so every cohort launches with nothing missing

• Coordinate arrivals, graduations, employer visits, and events, including run-of-show, travel, housing, and guest logistics

• Keep student rosters, records, and the issue log current; support Student Outcomes with employer handoffs and 30/60/90-day follow-up

• Coordinate onboarding logistics for instructors, graduate assistants, and staff

• Track action items, maintain SOPs and templates, and keep a weekly exception dashboard for school leadership

Qualifications & Experience

Required

• 3+ years coordinating operations, programs, or logistics in a school, training center, construction, manufacturing, or similar setting

• Hands-on purchasing, receiving, and inventory control experience, including purchase orders, card reconciliation, and asset tracking

• Experience building and maintaining complex schedules across people, rooms, and sites

• Strong skills in Google Workspace or Microsoft 365, especially spreadsheets and shared calendars

• Clear written communication and sound judgment on what to handle and what to evaluate

• Valid driver's license and ability to travel between Gentry, Bentonville, and Maysville

• Ability to lift and move supplies and equipment up to 50 pounds

Preferred

• Associate's or bachelor's degree in business, operations, supply chain, or education administration

• Familiarity with trade tools, consumables, and PPE used in skilled trades programs

• Experience with NCCER programs, VA-approved training, or other career and technical education

• Event planning experience, including travel and housing logistics

• Military service or experience working with veterans

Schedule & Work Environment

Schedule: Typically Monday through Friday. Flexibility is required based on program delivery and campus operational needs, including varying start and end times, occasional evenings and weekends, and support of immersive student experiences.

Work Environment: Fully onsite at 25200 Ranch Road, Gentry, Arkansas 72734. This role operates in a dynamic and immersive environment supporting classroom instruction, hands-on trades training labs, shop environments, student engagement, employer activities, and broader campus operations.

Candidates must currently live within a reasonable commuting distance of Gentry or be willing to relocate to Northwest Arkansas.

Compensation & Benefits

• Pay range: $55,000 - $65,000 depending on experience

• 401(k)

• Health, dental, and vision insurance

• Paid time off

• Professional development support

• Access to UHP performance and recovery facilities

Equal Employment Opportunity

UHP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.