Program Coordinator

Timeck Care Inc.; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

Timeck Care Inc, located in Nashville, TN, seeks a Program Coordinator to oversee 24/7 operations across multiple facilities and ensure safety, compliance, and timely staff development.

The role requires coordinating schedules, supervising staff, attending key meetings with leadership, and maintaining accurate daily notes and health records. Strong communication and crisis management skills are essential for success.

Qualifications

• Minimum of two years of related work experience required.
• Ability to exercise good judgment and remain calm in crises.
• Strong communication and interpersonal skills.
• Proficiency with basic software, databases, spreadsheets, and word processing preferred.

Responsibilities

• Provide 24-hour oversight of all assigned facilities.
• Coordinate scheduling for all homes and ensure coverage.
• Attend meetings and report to Executive Director or Administrator.
• Ensure health and safety including medical appointments and daily documentation.
• Conduct staff evaluations and training as required.
• Handle incident reporting to appropriate authorities.

Skills

Good judgment

Crisis management

Communication

Interpersonal skills

Job description

Timeck Care Inc is looking for a Program Coordinator.

Location: Nashville, TN.

Principal Duties and Responsibilities:

• 24 hr. oversight of all assigned facilities.
• 24 hr. call in case of emergencies on any assigned site.
• Communication with Parents/Guardians, Conservators, advocates of individuals assigned.
• Conducting Performance evaluations on all staff as needed in a timely manner.
• Conducting & oversees all Monthly reviews for all individuals assigned.
• Responsible for scheduling all homes and ensuring schedules are complete and covered.
• Ensuring that all supervisory visits to all individual's homes are done as described in TCI Supervisory Plan.
• Ensuring staff documentation is accurate and complete.
• Ensuring staff has all needed training required for daily documentation.
• Ensuring all staff has adequate and complete training prior to employment and during employment by TCI.
• Conducting training as needed and as certified by DIDD and respective MCOs.
• Scheduling & Attending TCI Mandatory Administrative meetings and required DIDD & MCOs meetings & training.
• Attending all Circle of Support and Plan of Care meetings and house meetings and report to Executive Director and/or Administrator.
• Ensuring that all documented daily notes meet all standards and requirements.
• Ensuring Health and Safety of all individuals served by doing among other things the following:
  • Ensuring that all medical appointments are scheduled and follow up are not missed.
  • Adequate food supplies and groceries/supplies.
  • Conducting monthly fire drills.
  • Ensuring proper administration of medication in all the homes.
  • Timely reporting on "reportable incidents" to DIDD, MCOs, and TCI office.
  • Resolving staff/consumer complaints as per TCI Policy and Procedures.

Position Requirements:

• The ability to exercise good judgment and remain calm in a crisis situation.
• The ability to interact with a wide range of people.
• Two years of related work experience required. Additional education can be substituted for experience.
• Proficiency in the use of software applications, databases, spreadsheets, and/ or word processing favorable.