Program Coordinator

Kaleidoscope ABA Therapy Services; Mesa, Northern (AZ, KY); Híbrido; USD 2.755.000 - 4.408.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision Insurance (via

401k with match

Paid Time Off

Weekly Pay

Long-Term Disability & Life Insurance

Descripción de la vacante

Kaleidoscope Family Solutions ABA, Inc. seeks a Program Coordinator to support center operations, staff coordination, recruitment, scheduling, and administrative duties. This role ensures accurate case records and staff availability while liaising between administrative and clinical teams.

It requires strong organizational and communication skills and a professional demeanor. The coordinator will collaborate with HR, operations, and clinical departments, contributing to service delivery and

Formación

• Bachelor's degree or equivalent work experience.
• Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.

Responsabilidades

• Oversee day-to-day center operations including staff and services management.
• Handle recruitment, scheduling, customer service, reporting and general administrative tasks.
• Maintain accurate records related to staffing and delivery of services for each case; manage master schedule and budgeted hours.

Conocimientos

Rapport building

Staff management

Sense of urgency

Time management

Organizational skills

Communication skills

Multitasking

Detail orientation

Customer service

Educación

Bachelor's degree

Marketing / Business / Healthcare Mgmt preferred

Herramientas

Microsoft Office

Word

Excel

PowerPoint

Outlook / Email

Descripción del empleo

Job Details

Location: Mesa, AZ 85206

Date Posted: 10/01/2026

Category: Center Based

Education: Bachelors Degree

Position Details

Title: Program Coordinator

Location: Mesa, AZ

Class: Operations Manager

Type: TEMPORARY

Ref. No.: 1304009-20

BC: #KFS210

Company Information

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Office Address:

Description

Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team- as a Program Coordinator. The Program Coordinator position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism.

Summary

The Program Coordinator will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Program Coordinator will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company.

Benefits & Advantages

• Medical, Dental, and Vision Insurance through United Healthcare.


• Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.


• Long-Term Disability and Life Insurance.


• 401k with a 6% match and a two-year vesting schedule.


• Weekly Pay each Thursday.

Job Qualifications

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned.


• The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations.


• Display a high standard of ethical conduct and respect confidentiality principles.


• Exhibit honesty and integrity.


• Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner.

Education

• \" Bachelor's Degree or equivalent work experience.


• \" Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.

Experience

• \" 5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation.


• \" Experience building and retaining customers.


• \" 5 to 7 years experience managing and developing staff preferred.


• \" Prior Practice Managers and Retail Managers are encouraged to apply.

Skills & Abilities

• Strong rapport-building skills and ability to manage staff.


• Sense of urgency.


• Ability to work independently towards assigned goals.


• Excellent time management and organization skills.


• Ability to manage multiple tasks, prioritize tasks, and meet deadlines.


• Attention to detail.


• The ability to administer processes across the center consistently.


• Superb communication skills.


• Ability to listen and communicate well with management, staff, and families/clients.


• Professional appearance and presentation required.

Computer Skills

• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint is an essential skill.


• Proficiency in using email and Outlook.


• Ability to keep accurate records, work in the database, use Excel, and track processes accurately.

Working Conditions

Exposure to constant or intermittent sounds is sufficient to cause distraction.

Considerable stress may occur at times due to the pressure of meeting service requirements.

Hours of work: 7:30a to 5:00p; must fulfill the duties of the position regardless of the number of hours worked. May vary depending on current recruitment projects. See offer letter for assigned hours. May be changed at any time based on changing company needs.

Performing these duties on a full-time basis is an essential function of this position.

Must have the ability to read and respond to emails and accept calls outside of work hours.

EEO Statement

Kaleidoscope Family Solutions ABA and its affiliates do not discriminate and are Equal Opportunity Employers.