Program Coordinator

Kaleidoscope ABA Autism Therapy Services; Mesa (AZ); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401k with match

Job summary

Kaleidoscope Family Solutions ABA, Inc is seeking a Program Coordinator to support center operations, staff scheduling, and client service delivery. The role entails coordinating recruitment, maintaining schedules, and producing reports to assist HR, Operations, and Clinical teams.

You will serve as the liaison between administrative and clinical staff and manage case assignments. The position requires a Bachelor's degree or equivalent, 5 years of management experience, and strong organizational

Qualifications

• Bachelor's degree in business, healthcare management or related field.
• 5 years of management experience in a professional environment.
• Experience with staff scheduling and operations.

Responsibilities

• Oversee day-to-day center operations and staff management.
• Manage recruitment, scheduling, and customer service activities.
• Prepare reports and maintain accurate service delivery records.

Skills

Staff management

Time management

Communication

Organization

Multitasking

Attention to detail

Education

Bachelor's Degree or equivalent

Marketing, Business Administration, or Healthcare Management

Tools

Microsoft Office Suite

Outlook

Job description

Location: Mesa, AZ 85206

Date Posted: 11/02/2026

Category: Center Based

Education: Bachelors Degree

Title: Program Coordinator

Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team- as a Program Coordinator. The Program Coordinator position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism.

Summary

The Program Coordinator will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client’s insurer. The Program Coordinator will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company.

Benefits & Advantages

• Medical, Dental, and Vision Insurance through United Healthcare.
• Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.
• Long-Term Disability and Life Insurance.
• 401k with a 6% match and a two-year vesting schedule.
• Weekly Pay each Thursday.

Job Qualifications

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned.
• The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations.
• Display a high standard of ethical conduct and respect confidentiality principles.
• Exhibit honesty and integrity.
• Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner.

Education

• \" Bachelor's Degree or equivalent work experience.
• \" Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.

Experience

• \" 5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation.
• \" Experience building and retaining customers.
• \" 5 to 7 years experience managing and developing staff preferred.
• \" Prior Practice Managers and Retail Managers are encouraged to apply.

Skills & Abilities

• Strong rapport-building skills and ability to manage staff.
• Sense of urgency.
• Ability to work independently towards assigned goals.
• Excellent time management and organization skills.
• Ability to manage multiple tasks, prioritize tasks, and meet deadlines.
• Attention to detail.
• The ability to administer processes across the center consistently.
• Superb communication skills.
• Ability to listen and communicate well with management, staff, and families/clients.
• Professional appearance and presentation required.

Computer Skills

• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint is an essential skill.
• Proficiency in using email and Outlook.
• Ability to keep accurate records, work in the database, use Excel, and track processes accurately.

Working Conditions

• Exposure to constant or intermittent sounds is sufficient to cause distraction.
• Considerable stress may occur at times due to the pressure of meeting service requirements.
• Hours of work: 7:30a to 5:00p; must fulfill the duties of the position regardless of the number of hours worked. May vary depending on current recruitment projects. See offer letter for assigned hours. May be changed at any time based on changing company needs.
• Performing these duties on a full-time basis is an essential function of this position.
• Must have the ability to read and respond to emails and accept calls outside of work hours.

Kaleidoscope Family Solutions ABA and its affiliates do not discriminate and are Equal Opportunity Employers.

Title: Program Coordinator

Class: Operations Manager

Type: TEMPORARY

Ref. No.: 1304009-21

BC: #KFS210

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers