Program Associate, New England International Donors (TBF)

The Boston Foundation; Boston (MA); On-site; USD 52,000 - 65,000; Full time

Job summary

The Boston Foundation seeks a Program Associate for the New England International Donors (NEID) to support the Executive Director and Steering Committee in building a vibrant community of engaged global philanthropists. This hands-on role emphasizes administration, communications, and event management while fostering collaboration across teams.

The successful candidate will handle membership records, coordinate in-house and external events, draft communications, and assist with fundraising

Qualifications

• Bachelor’s degree required; experience preferred in nonprofit philanthropy.
• Two plus years of relevant work experience or equivalent.
• Strong organizational and planning skills with proven track record.
• Ability to take initiative, be resourceful, and solve problems.

Responsibilities

• Maintain up to date database of NEID members and track membership payments.
• Draft monthly newsletters and manage online events calendar.
• Coordinate event planning and logistics from invitations to follow-up.
• Serve as the first point of contact for NEID members and inquiries.
• Prepare materials for quarterly Steering Committee meetings.

Skills

Organizational skills

Project management

Interpersonal communication

Written and oral communication

Problem solving

Education

Bachelor’s degree

2+ years relevant experience

Tools

Microsoft Office Suite

Salesforce

Canva

Adobe Creative Cloud

WordPress

Wix

Buffer

Job description

Program Associate, New England International Donors (TBF)

Posted on April 14, 2019

Position Summary

NEID seeks to hire a Program Associate to support the Executive Director and Steering Committee in building a vibrant community of engaged global philanthropists learning, giving, investing and partnering together to end poverty, protect the planet, and ensure peace and human rights for all.

This person will enhance the work of the Executive Director and Steering Committee in a comprehensive and hands on way.

Essential Functions

Membership

• Maintain up to date database of NEID members;
• Track membership payments, member contact information, and member areas of interest;
• Coordinate with Finance to produce monthly membership reports;
• Correspond regularly with all members, handling inquiries and requests promptly; and
• Work with Executive Director and Steering Committee to track prospective members.

Marketing/Communications

• Produce and distribute monthly newsletter of events, articles, and announcements;
• Maintain online calendar of internal and external events;
• Draft new content for website, keeping it freshly updated;
• Manage NEID Twitter account, posting NEID news and articles of interest; and
• Draft marketing and promotional materials.

Event Management

• Support the Executive Director in event conception, planning, and execution;
• Manage all stages of event process including but not limited to: invitations, logistics, vendor communication and coordination, billing and payment, follow up, etc.; and
• Track RSVPs and all event related correspondence.

Other Duties and Responsibilities

• Provide general administration support to Executive Director and NEID Steering Committee;
• Prepare materials for quarterly Steering Committee meetings;
• Serve as the first and main point of contact for all NEID members; and
• Individuals assigned to this position may perform other duties as assigned.

Working Conditions & Physical Demands

• Ability to use a computer keyboard for extended periods of time;
• Ability to sit for long periods of time;
• Ability to lift and carry up to 10 pounds occasionally; and
• Ability to set up an event space including moving tables and chairs.

Qualifications

Preparation, Knowledge, Previous Experience

• Bachelor’s degree; and
• Preference for two plus years of relevant work experience or the equivalent.
• Excellent organizational and planning skills;
• Able to take initiative and be resourceful; problem-solver;
• Be eager to develop systems and processes that improve communication and relationship building among NEID members and between members and staff;
• Demonstrated ability to handle multiple tasks, organize and manage projects with multiple components, and implement complex activities;
• Have strong project management skills to keep team and committee efforts on track;
• Be effective at fundraising logistics and personal interactions;
• Be poised, welcoming, and articulate in interactions with other staff, members, and external stakeholders;
• Strong interpersonal skills; able to interact well with a diverse range of people and work as part of a team;
• Excellent written and oral communication skills;
• Have demonstrated experience planning logistically smooth events for groups of many sizes;
• Strong computer skills utilizing Microsoft Office products including Access, Word, PowerPoint, Outlook and Excel, as well as Internet research and database management. Some knowledge of Salesforce preferred as well as with Canva, Adobe CC (including InDesign), Buffer, Word Press and Wix; and
• Interest and or knowledge of international development and/or philanthropy preferred.

The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case‑by‑case basis.

This job description is intended to be general and may be revised from time to time. At management’s discretion, the employee may be assigned different or additional duties from time to time.