Program Associate, LA N'Sync & Sustainability

https:/www.calfund.org/; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

California Community Foundation is seeking a Program Associate for LA n Sync & Sustainability in Los Angeles. The role supports grantmaking, coordination of schedules, and documentation for departmental activities.

Responsibilities include maintaining databases, preparing grant reports, coordinating meetings, and assisting with communications and events. Equity and community impact are emphasized in daily tasks and collaboration with teams across the foundation.

Responsibilities

• Maintains databases and filing systems for funding requests, grants, and mailing lists.
• Supports grant agreements, payment requests, and related reports to funding partners.
• Prepares agendas for LA n Sync weekly workgroup and advisory board meetings.
• Assists with screening applications, routine mailings, and communications.

Job description

Program Associate, LA N'Sync & Sustainability

Posted on April 22, 2022

California Community Foundation's mission is to lead positive systemic change that strengthens Los Angeles communities. We envision a future where all Angelenos have the opportunity to contribute to the productivity, health and well-being of our region. And we believe that our common fate will be determined by how successfully we improve the quality of life for all our residents. The impact we help create is of, by and for Los Angeles, because the community is our foundation.

CCF seeks to build a strong and diverse community. We strive to be an employer of choice – offering a competitive compensation package, development opportunities and a rewarding environment. CCF believes in equal opportunity for all, regardless of race, ethnicity, religion, gender, sexual orientation, gender identity or expression, age, or other protected status. We consider qualified applicants in a manner consistent with federal, state, and local laws.

ABOUT THE POSITION

Position Summary: The program associate helps support the LA n Sync and Sustainability grantmaking and other community investments activities of the California Community Foundation (CCF). This position also provides support for coordination and documentation of departmental schedules, key grantmaking and convening activities and deadlines, committee schedules and meetings, and related background information.

Major Responsibilities:

• Database/Document Management: Maintains databases and filing systems, including, but not limited to funding requests, grants, and mailing lists.
• Reporting: Supports the production of grant agreements, payment requests, and related reports (e.g., late/missing progress reports, grantee profiles, grant trends). Supports the production of proposals and final reports to funding partners. Supports the reporting duties for all supporting board activities. Assists with tracking budgets. Processes invoices. Under direction, updates contracts.
• Planning Activities: Ensures timely preparation and coordination of key activities and materials for grants review panels, advisory/board committees and/or board meetings, and assist with support for those meetings. Creates agendas for LA n Sync weekly workgroup meetings and advisory board meetings. Photocopies and collates materials for grant activities, board committees and/or board meetings, or other related departmental and supporting organization functions.
• Communications: Assists with screening and routing applications, phone communications, and correspondence. Prepares routine mailings and form letters. Responds to routine questions and requests for information about grantmaking or other CCF activities. Coordinates the delivery of bi-weekly newsletters and other communication tools. Under direction, updates social media accounts. Helps develop communication materials for grant opportunities and other needs.
• Clerical Activities: Implements routine clerical activities, including data entry, logging funding requests, maintaining calendars and scheduling meetings, recording meeting minutes and generating and maintaining mailing lists. Maintains files, including database contacts. Maintains adequate supplies of relevant forms and office materials.
• Event Coordination: Assists with the planning and execution of all events and meetings supporting LA n Sync and Sustainability activities. As appropriate, occasionally travels locally to provide logistical and staff support for offsite committee meetings and other programs-related functions.
• Research: Researches and presents data and information as appropriate, with regards to LA n Sync and Nonprofit Sustainability Initiative (NSI) priorities.
• Grant Writing Coordination: Prepares grant applications, progress reports for LA n Sync/NSI and CCF general grants.
• General: As appropriate, works as a member of interdepartmental teams to ensure effective and efficient CCF operations. At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.