Program Assistant (WPF)

Wellspring Philanthropic Fund - New York, NY; New York (NY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance (100% for employees)

Retirement plan with employer match (3

Student loan repayment assistance

Education support and professional发展

Job summary

Wellspring Philanthropic Fund in New York, NY seeks a Grants Assistant to support the SOGI Program with administrative, programmatic, and research tasks. You will coordinate meetings, travel, and grant timelines, assist with budgets and databases, and communicate with grantees, including Spanish-speaking partners.

You will help track grantee outcomes, prepare materials for funder education, and represent the foundation at meetings and site visits, collaborating across teams to advance social

Qualifications

• Experience with queer and trans issues, organizing and advocacy.
• Demonstrated commitment to social justice.
• Ability to think and work intersectionally, especially on race, class and gender.
• Fluency in English with Spanish for professional communication.
• Strong research and organizational skills; comfort with quantitative data.
• Ability to handle confidential information with discretion.

Responsibilities

• Administrative: scheduling meetings and coordinating travel; domestic and international arrangements; support for planning, grantee work and travel.
• Coordinate team logistics and communications, including grantmaking deadlines.
• Process consultant contracts and expense reports; track budgets in Excel and grant databases.
• Programmatic/Grants Management: track grants calendars, budgets, enter records in databases, answer grant process questions, and communicate with grantees.
• Research: conduct LGBT movement research and track grantee activities and news; assist with program presentations.
• External Program Representation: coordinate calls/meetings; develop materials for funder education; represent Wellspring at site visits and conferences.
• Participate in Wellspring staff committees or cross-program groups.

Skills

Queer & trans issues

Social justice

Research & data handling

Spanish language

Collaboration

Job description

Key Responsibilities

Administrative

• Assist team with tasks such as scheduling and coordinating meetings and convenings; making travel and other logistical arrangements both domestically and internationally; and taking on other tasks related to planning, grantee support, and travel on an as needed basis.
• Coordinate team logistics and communications, including grantmaking deadlines.
• Help process consultant contracts and expense reports as ne
• Help track grantmaking and administrative budgets in Excel and grantmaking databases.

Programmatic/Grants Management

• Coordinate the SOGI grant portfolio as need This may include:
• Preparing and tracking budget spreadsheets and grants calendars.
• In collaboration with the grants management team, entering records in the database and answering grantees’ questions about the proposal process.
• Communicating with grantees as needed, including Spanish-speaking grantees in Latin America.
• Assist the Program Officer and Program Director as needed with tracking grantee work and outcomes, including reviewing grant reports, participating in meetings with grantees and other funders, and reading and tracking news and research related to the work.

Research

• Conduct research related to LGBT movement issues, strategies, and current developments.
• Ongoing tracking of grantee activities and news coverage, and trends.
• Assist with internal and external presentations of SOGI Program work.

External Program Representation

• Coordinate calls and meetings and assist with the development of materials for funder education efforts, such as for conferences, affinity groups and donor collaborative funds.
• Represent Wellspring at site visits, conferences or other meetings related to current and potential areas of investment and prepare notes to support team knowledge sharing.
• Participate on Wellspring staff committees or working groups outside of the SOGI Program.

Knowledge and Skills Requirement/ Qualifications

• Experience and familiarity with queer and trans issues, organizing and activism.
• Demonstrated commitment to social justice.
• The ability to think and work intersectionally, particularly with regard to race, class, and gender.
• Desire to be part of a hardworking and spirited team and to work collaboratively within our team and across Wellspring.
• Flexibility, independence, and a sense of humor.
• Excellent English language writing, editing and proofreading sk
• Fluency in written and spoken Spanish (ability to function professionally in drafting emails, handling phone calls, and reading and summarizing reports).
• Strong research and organizational skills and comfort with quantitative data.
• Ability to handle confidential information with complete discretion.

Preferred Qualifications

• Experience in a nonprofit grant making, advocacy, or social justice
• Experience with grants management database
• Experience with data visualization and communication too

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The team member may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Salary and Benefits

Salary range: $50,000 – $55,000 based on experience. Wellspring offers a very generous benefits package including payment of 100% of the health insurance premiums for employees (and 80% of the premiums for spouses, domestic partners and qualified family members). Wellspring also offers other benefits including life insurance, long‑term disability protection, a group 401(k) retirement plan (with an employer match), support for continuing education, up to $5,250 in annual student loan repayment OR college savings assistance for dependents and is committed to providing transgender‑inclusive healthcare.

Wellspring hires, promotes and retains employees based on their professional qualifications, demonstrated abilities and work performance, as well as on the degree to which these qualities are required in the employment positions made available by the Foundation’s service needs and business requirements. All personnel decisions, including but not limited to recruitment, hiring, compensation, assignment, training, promotion, discipline and discharge, are made without discrimination based on any protected characteristic as defined by law (e.g., race, color, religion, national origin, citizenship, ancestry, age, disability, gender identity or expression, sex, sexual orientation, marital or familial status, domestic partner status, veteran or military status, genetic predisposition or carrier status, and prior criminal convictions, as well as educational attainment).