Program Assistant - ViiV Pediatric Breakthrough Partnership

Elizabeth Glaser Pediatric AIDS Foundation; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Elizabeth Glaser Pediatric AIDS Foundation is seeking a Program Assistant to support program implementation, budgeting and administrative tasks across districts. The role reports to the Program Manager and involves coordinating with operations, finance and procurement teams to ensure timely execution of PMTCT and pediatric HIV activities.

The candidate should have nursing or midwifery background with relevant experience, be fluent in French and proficient in English, and possess strong writing

Qualifications

• Degree in nursing or midwifery with at least three (05) years of experience in HIV-related programs.
• Registration with the Order of Nurses is compulsory.
• Masters in public health is added advantage
• Knowledge of information technology; monitoring and evaluation is required
• Fluency in French is an essential requirement, and a working knowledge of English is an asset
• Good writing and communication skills.

Responsibilities

• Program Implementation Support: assist in district implementation of PMTCT and pediatric HIV services; support quality improvement projects; oversee capacity building; ensure EID mapping and sample flow; coordinate quarterly supervision; support FeCh approach; monitor cohort outcomes and tools availability.
• Liaison with the operations team: collaborate with Finance for budgets and fund tracking; monitor field advances; coordinate procurement for communication credits.
• Administrative Support: prepare monthly workplans, budgets, and reports; assist with meetings and document management; maintain participant lists and activity reports; organize project correspondence and filing.

Skills

Fluent French

English knowledge

Good writing

Communication skills

Education

Nursing or midwifery degree

Nursing registration

Masters in public health (advantage)

Job description

Full-time

Company Description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation!

Job Description

How will you fight for an AIDS-free generation?

The Program Assistant is responsible for the Program implementation, processes and activities in supporting the delivery of the Program work including planning, budgeting and other activities. Under the supervision of the Program manager, He/she will provide support to Program in the following fields:

1. Program Implementation
2. Liaison with operation team
3. Administrative Support

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities and Accountabilities

Program Implementation Support

• Provide technical assistance to ViiV supported districts in effective implementation of the district approach model to close PMTCT including ANC uptake and pediatric gaps in their specific districts, including district microplanning of activities and follow-up for implementation;
• Support districts health teams to design, implement and monitor quality improvement projects (QIPs) aimed at improving HIV service delivery performance, including pediatric and PMTCT testing, and ART retention;
• Oversee capacity building of the district teams in mentoring and coaching sites within the districts on offering quality PMTCT and EID services including HIV testing services; partners testing and immediate linkage to ART of those testing positives;
• Support the districts for effective use of EID mapping ensuring samples from the facilities are directed to functional platforms and results are tracked for documentation; monthly line lists of HEI eligibles for EID are available for tracking and timely diagnosis;
• In collaboration with the districts, plan and organize joint quarterly supervision to health facilities;
• Support districts for implementation of Finding Every Child (FeCh) approach with effective coordination of community descents, involvement of all health areas, facility-led community testing, to improve case identification in children and adolescents;
• Oversee effective implementation of triple elimination of HIV, syphilis and HBV among PBFW and their partners; cohort monitoring implementation and transition to pALD to all eligible children in all facilities;
• Ensure availability of project tools (registers, patient files, SOPs & job aids) at district and facilities level and use

Liaison with the operations team:

• Work with the Finance team to ensure timely submission of budget requests and availability of funds for project activities, tracking expenditures and monitoring management of program field advances;
• Support the program team in the tracking of field activity advance funds with the health districts;
• Work with procurement team to ensure timely transfer of communication credit to required stakeholders to facilitate project implementation;

Administrative Support to the Program

• Provide technical and administrative support to the program team in the preparation of various documents, such as monthly workplans, budgets, reports and proposals on program implementation arrangements;
• Provide administrative support for national, regional, or district level meetings and workshops;
• Maintain a physical and electronic database of workshop participants participants lists, minutes of meetings, and activity reports;
• Organize all project-related correspondence/documents and electronically received information for up-to-date filing and archiving in the SharePoint. Maintain a physical archive box with all hard copies of project documents.

Qualifications

To be successful, you will have:

• Degree in nursing or midwifery with at least three (05) years of experience in HIV-related programs.
• Registration with the Order of Nurses is compulsory.
• Masters in public health is added advantage
• Knowledge of information technology; monitoring and evaluation is required
• Fluency in French is an essential requirement, and a working knowledge of English is an asset
• Good writing and communication skills.

Additional Information

Qualified candidates should submit a CV and cover letter before August 21, 2026, at 5:00 PM (West Africa Time Zone):

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The positions are subject to the availability of donor funding. As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids).

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: collect 770-776-5674), or online (www.reportlineweb.com/pedaids).

We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless ofrace, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities.

We do not charge fees at any stage of the recruitment or hiring process. If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline by phone at 1-888-225-1429 (toll-free, U.S.) or online at Ethics Point.

Equal employment opportunity, including veterans and individuals with disabilities.

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