Program Assistant, Managed Organizations (AA)

EPIP; Washington, Chicago (District of Columbia, IL); On-site; USD 40,000 - 60,000; Full time

Job summary

EPIP seeks a motivated Program Assistant for a mission-driven role supporting innovative social sector projects. This position blends project support with administrative duties for a team focused on key social issues, ideal for detail-oriented candidates passionate about philanthropy. The role offers flexible working options, professional development, and a collaborative culture.

Benefits

Flexible work options

Paid time off

Health insurance

Professional development funds

Wellness benefits

Qualifications

• 2 years of experience or equivalent education required.
• Proficiency with Microsoft Office and Salesforce is a plus.
• Interest in philanthropy and nonprofit management is valued.

Responsibilities

• Support project management including data maintenance and reporting.
• Assist with grant and contract processes, ensuring document accuracy.
• Perform administrative tasks and contribute to process improvements.

Skills

Excellent communication

Resourcefulness

Outstanding organization

Prioritization skills

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office Suite

Salesforce

Job description

Program Assistant, Managed Organizations (AA)

Posted on October 19, 2018

Program Assistant, Managed Organizations (Chicago, IL or Washington, DC)

You are mission-driven and action-oriented. You love to get involved and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing important social issues.

We are seeking an organized, detail-oriented, and highly motivated self-starter to support our efforts in launching and managing innovative social sector projects. If you want to work with a fast-growing, entrepreneurial team reshaping the charitable sector, this job is for you.

Project Support (60-70%)

Support the management of a large portfolio of fiscally sponsored and incubated projects

• Maintain up-to-date project data in systems like Salesforce and intranet websites.
• Enter projects and budgets into time-tracking systems and generate reports.
• Ensure electronic files are organized and current.
• Produce reports to identify and correct missing or erroneous data.
• Manage team process and procedure documents, including templates.
• Coordinate logistics for meetings.

Support grant and contract management processes

• Manage the signatory process for documents.
• Assist with subgrant preparations, including OFAC checks and drafting agreements.
• Enter grant and contract info into Salesforce.
• Research unidentified donations for proper project designation.
• Submit payment requests with accurate coding.
• Download and format financial reports for review.
• Support the hiring process by managing documentation and data entry.

Administrative Support (~30-40%)

• Contribute to process and system improvements.
• Assist with data gathering and measurement for operational goals.
• Perform other administrative tasks and projects as needed.

Qualifications

• Associate’s Degree with two years of experience or Bachelor’s Degree.
• Excellent communication skills.
• Resourcefulness and entrepreneurial spirit.
• Outstanding organization and prioritization skills.
• Proficiency with Microsoft Office Suite.
• Interest in philanthropy and nonprofit management.

Preferred Skills

• Up to two years of administrative support experience.
• Experience with Salesforce, databases, intranets, and web tools.

Core Competencies

• Excellent service and problem-solving skills.
• Time and resource management.
• Professional communication and stakeholder engagement.
• Collaboration and diversity inclusion.
• Willingness to learn and adapt.
• Ownership, creativity, resilience.

Arabella Advisors supports foundations, philanthropists, and investors committed to impact. We work on issues like women’s advancement, climate, poverty, and inequity. Our staff combines experience across various fields, leveraging strategic thinking and networks. We are a certified B Corporation.

About Arabella’s Managed Organizations Team

We provide operational support to nonprofit organizations like the New Venture Fund, Windward Fund, Hopewell Fund, and Sixteen Thirty Fund, which focus on conservation, health, and civic engagement. Candidates are encouraged to research fiscal sponsorship prior to interviews.

Working with Us

We foster a passionate, inclusive, transparent, and collaborative culture. We offer flexible work options, a supportive office environment, and competitive benefits, including paid time off, health insurance, professional development funds, and wellness benefits.

How to Apply

Submit a resume and a one-page cover letter online, explaining your interest and qualifications for this role. We value diversity and encourage all qualified applicants to apply. Please inform us if accommodations are needed during the recruitment process.

While we are open to applicants from various locations, we do not typically cover relocation costs.

Applications are reviewed as received. We look forward to hearing from you.

Published by Biz Ghormley in Job Board 6 years ago