Program Assistant, IPS

Jewish Community Council of Greater Coney Island; New York (NY); On-site; USD 37,195 - 41,328; Full time

Benefits offered by this job

Comprehensive benefits package

Generous PTO package

Job summary

The Jewish Community Council of Greater Coney Island is seeking a full-time Program Assistant for its Internship Placement Services program. The role involves providing administrative and office support for program activities across five NYC sites.

The ideal candidate will hold a Bachelor’s degree in a related field and possess at least 3 years of experience in social services. Proficiency in MS Office, bilingual abilities in English and Spanish, and strong organizational skills are essential.

This position offers a pay range of $27.00 – $30.00 per hour, along with a comprehensive benefits package.

Qualifications

• 3+ years of experience in social services or human services field.
• Ability to work quickly and accurately, managing and meeting deadlines.
• Availability to travel 25% of the time.

Responsibilities

• Assist with the development and execution of IPS program activities.
• Compile and prepare reports for field monitors and case managers.
• Assist with developing internship placements with NYC’s nonprofit organizations.
• Provide data entry and time-keeping support as needed.

Skills

Highly organized

Detail-oriented management

Bilingual in English and Spanish

Proficiency in MS Office

Education

Bachelor's degree in human services, social services or a related field

Job description

Location: 1797 Coney Island Avenue, Brooklyn, NY 11230, United States

JCCGCI’s Internship Placement Services (IPS) Program provides mandated internships for public assistance recipients in college or vocational training. The Program Assistant will provide administrative and office support for the Internship Placement Services program director and facility staff at five NYC sites (Brooklyn, Bronx, Manhattan, Queens, and Staten Island).

Position Includes:

• Assist with the development and execution of IPS program activities, including:
  • Compile and prepare bi‑weekly, annual, and monthly reports for field monitors and case managers
  • Assist with meetings, take minutes, and direct incoming inquiries to appropriate IPS staff
  • Develop and distribute program materials
  • Update the IPS team calendar to reflect workshops, staff vacations, trainings, etc.
• Assist with developing internship placements with NYC’s nonprofit organizations
• As needed, assist with new‑start activities, assignment of interns, and new‑start closeout (participant change of status, rescheduling, failure to report, failure to comply) in accordance with HRA and JCCGCI procedures
• Update and submit requests for intern schedule changes
• Liaise between Senior Case Managers, Case Managers, and Field Monitors to track performance evaluations and provide statistical narrative reports upon request
• Travel between sites (Bronx, Manhattan, Brooklyn, Queens, and Staten Island) to support during new‑start, as needed
• Assist with developing a program manual and centralized data reporting template for all staff
• Provide data entry and time‑keeping support as needed
• Represent JCCGCI at approved meetings

Qualifications:

• Bachelor’s degree in human services, social services or a related field, and 3+ years of experience in social services or the human services field in case management, constituent services, or a related area
• Highly organized and detail‑oriented management skills, solution‑oriented
• Bilingual in English and Spanish
• Proficiency in MS Office and other standard applications
• Ability to work quickly and accurately, and manage and meet deadlines
• Availability to travel 25% of the time

Pay: $27.00 – $30.00 per hour

On‑Site and Full‑Time, 35 hours per week

Comprehensive benefits package and generous PTO package

JCCGCI Inc. is an EOE.