Program Assistant III

Utah State University; Logan (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

Utah State University in Logan seeks an ADRC Program Assistant III to provide core communications, outreach, and administrative support to the ADRC Director and Program Coordinator. The role coordinates center communications, writes content for social media and newsletters, updates website content, designs digital assets, and prepares promotional materials.

This on-site position requires regular campus presence in Logan, UT with travel to Northern Utah events and offers comprehensive benefits.

Qualifications

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.
• Excellent interpersonal communication skills.
• News story and Press Release writing skills.
• College-level writing skills with familiarity in AP Style.

Responsibilities

• Creates, formats, and schedules engaging content across ADRC social media channels and maintains an active content calendar.
• Assists in writing content, designing layout, and creating digital newsletters, reports, and distribution campaigns.
• Formats and prepares promotional flyers, event graphics, informational brochures, signs, and program handouts.
• Coordinates routine website updates, including posting upcoming events, research updates, and new resources.
• Assists with basic photo and video capture at center events.

Education

Bachelor's degree

Four years of experience

Tools

Microsoft 365 (Word, Excel, Outlook)

Job description

Overview

The ADRC Program Assistant III provides core communications, outreach, and administrative support to the ADRC Director and Program Coordinator. This position serves as the day-to-day coordinator for center communications and promotional campaigns, including writing content for social media and newsletters, writing and updating website content, designing digital assets, and organizing promotional materials. Must be able to write effectively in formal (story-form) and informal (email) contexts.

Additionally, this role serves as the lead support for community outreach events and exhibits across Northern Utah, which includes packing, transporting, setting up, and staffing informational booths and tables. The position also assists with maintaining the ADRC research registry database, coordinating logistics for webinars, events, and meetings, and providing general clerical office support. Regular on-campus presence in Logan, UT, and occasional travel to community events throughout Northern Utah are required. On rare occasions travel may be required to Southern Utah.

Reporting and Supervisory Responsibilities

The Program Assistant III reports to the ADRC director and Program Coordinator and has no supervisory responsibilities.

Responsibilities

Communications & Digital Content Coordination:

• Creates, formats, and schedules engaging content across ADRC social media channels (e.g., Instagram, LinkedIn, Facebook) and maintains an active content calendar.
• Assists in writing content, designing layout, and creating digital newsletters, reports, and distribution campaigns.
• Formats and prepares promotional flyers, event graphics, informational brochures, signs, and program handouts.
• Coordinates routine website updates, including posting upcoming events, research updates, and new resources.
• Assists with basic photo and video capture at center events.

Community Outreach & Event Tabling:

• Serves as the primary center representative for community exhibits, health fairs, senior expos, and outreach events throughout Northern Utah.
• Manages tabling logistics: packs event supplies, loads vehicles, transports materials, sets up and breaks down display booths and banners, and actively staffs tables to interact with attendees and distribute center resources.
• Works with students who may also be tabling an event.
• Coordinates logistical details for center webinars, meetings, and public forums (e.g., Zoom links, room reservations, catering/supplies, and attendee check-in).

Administrative & Office Operations:

• Performs general office management tasks including scheduling meetings, filing, processing routine purchasing paperwork, monitoring inventories, and ordering outreach swag/supplies.
• Answers general center phone inquiries and monitors the main email inbox using standardized reply guidelines.
• Helps onboard, guide, and assign daily operational tasks to undergraduate student interns or hourly workers.
• Supports the center in all reporting and compliance.

Research Registry & Participant Support:

• Assists with data entry, routine monitoring, and record maintenance for the ADRC Research Registry database.
• Maintains strict compliance with Institutional Review Board (IRB) ethics and confidentiality requirements.
• Connects interested community registrants with appropriate active research studies.

General Support:

• Performs miscellaneous program-related and clerical duties as assigned by center leadership.

Qualifications

Minimum Qualifications

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.
• Excellent interpersonal communication skills.
• News story and Press Release writing skills.
• College-level writing skills with familiarity in AP Style.

Knowledge, Skills, and Abilities

• Communications: Collaborate with the college Communications Team to extend marketing and communication support, ensuring synergy between the ADRC and college efforts. Serve as a college communicator for the ADRC. Create written content for newsletters, email campaigns, brochures, social media, and the ADRC website.
• Digital Media: Create visual materials and formatting layouts using digital design tools (e.g., Canva, Adobe Creative Suite). Familiarity with scheduling/managing social media platforms and email marketing tools (e.g., Constant Contact).
• Outreach & Event Coordination: Ability to organize and execute logistics for in-person community events, tabling exhibits, and virtual webinars. Comfortable transporting, assembling, and staffing promotional booths.
• Interpersonal & Community Engagement: Professional written and verbal communication skills with the ability to engage warmly, clearly, and respectfully with older adults, family caregivers, community partners, students, and university staff.
• Data & Office Systems: Proficiency with Microsoft 365 (Word, Excel, Outlook), basic spreadsheet and database record-keeping, and general office equipment.
• Organizational & Time Management: Strong organizational skills with the ability to balance competing deadlines, manage supply inventories, and maintain detailed records.
• Ethics & Confidentiality: Ability to handle sensitive data with discretion and pass research ethics training to obtain CITI certification.
• Problem Solving & Initiative: Ability to take initiative on assigned tasks and solve routine workflow challenges while working under the general direction of the Director and Program Coordinator.

Advertised Salary

Commensurate based on experience, plus excellent benefits

ADA

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals. Employees nearly continuously sit and often use repetitive hand motion (such as typing). Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk. Travel around Northern Utah is occasionally required.

College/Department Highlights

TheEmma Eccles Jones College of Education and Human Services is home to eight academic departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand‑alone centers. The college offers clinical services to the community across the human lifespan and provides students with real‑world service and research opportunities.

University Highlights

As Utah’s student‑centered, land‑grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world‑class research facilities and the nation’s second‑oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac‑12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular‑season and tournament titles in 2025‑26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student‑athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA coordinator in the Office of Human Resources at 435-797-0122 or [e-mail].

*updated 10/26

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex‑segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non‑discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

[e-mail]

435-797-1266 | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

[e-mail]

435-797-1266 | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non‑discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303‑844‑5695| [e-mail]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800‑421‑3481 | [e-mail]

*updated 10/2025