Program Assistant II (Staffing Coordinator)

State of Colorado; Denver (CO); Hybrid; USD 39,000 - 55,000; Full time

Benefits offered by this job

Retirement benefits (PERA)

Medical and dental plans

Health Savings Account

Life insurance

Disability coverage

11 paid holidays

Paid vacation and sick leave

RTD EcoPass

Wellness program

Flexible schedules

Job summary

State of Colorado's Department of Labor and Employment seeks a Staffing Coordinator to manage recruitment, onboarding, and compliance within the FAMLI unit. The role supports HR processes, analyzes staffing data, and ensures policy adherence in a fast-paced environment.

The position offers hybrid work arrangements, competitive pay ranges by hour, and a focus on efficiency, collaboration, and excellent customer service. Colorado residency is required for applicants.

Qualifications

• Minimum Qualifications: 5 years of relevant experience in staffing/HR

Responsibilities

• Coordinate staffing activities including recruitment, onboarding, and compliance.

Skills

Attention to detail

Written communication

Verbal communication

Time management

Problem solving

Initiative and autonomy

Relationship building

Collaboration

Adaptability

Flexibility

Resilience

Tools

Google Suites

Job description

THIS POSITION IS OPEN TO CURRENT COLORADO RESIDENTS ONLY

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON FRIDAY, OCTOBER 23

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

This posting does not accept resumes, cover letters, or attachments of any kind. Please be as thorough as possible in detailing your work history, education, and training in the application form.

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.

This is a values-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits:

• Strong, secure, yet flexible retirement benefits including a PERADefined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• MotivateMe employee wellness program
• Excellent work-life programs, such as flexible schedules, training and more
• Access to participate in employer-supported employee affinity spaces
• RTD EcoPass Commuter Program
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

Our agency website: Colorado Department of Labor and Employment

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home

PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.

PAY FOR POSITION:

• HOURLY: $28.59 - $40.23
• BIWEEKLY: $2,286.92 - $3,218.31
• MONTHLY: $4,955.00 - $6,973.00

The purpose of the unit is to manage and coordinate staffing activities within FAMLI, including recruitment, hiring, onboarding, and compliance. The unit works alongside HR, Payroll, hiring managers, and employees to ensure that the right employees are onboarded timely, ensuring rules, regulations, and organizational policies are followed.

The purpose of staffing coordinators is to manage and coordinate staffing activities within FAMLI, including recruitment, hiring, onboarding, and compliance. They work closely with HR, hiring managers, and employees to ensure that the right employees are onboarded timely while adhering to rules, regulations, and organizational policies. They may also analyze staffing data, identify trends, and make recommendations to optimize staffing processes. Compliance and policy adherence are key responsibilities for staffing coordinators, as they ensure that the organization's staffing practices and policies comply with applicable HR rules and regulations. Their role is essential in supporting the overall success of the organization by maintaining an efficient and effective workforce.

SAVE THE DATE: ONLINE TESTING WILL START AT 8AM ON WEDNESDAY NOVEMBER 4TH 2026 AND WILL CLOSE MONDAY, NOVEMBER 9TH AT 11:59PM.

After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R2XX Program Assistant II

Minimum Qualifications:

Experience Only: Five (5) years of relevant experience in an occupation related to the work assigned to this position

Or

Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years

Preferred Qualifications

• Involvement with coordinating hiring efforts to include onboarding, orientation, offer letters, and/or interviewing.
• Experience working with a variety of stakeholders to prompt and encourage participation in gathering information on an ongoing basis.
• Experience with documentation of office procedures.
• Demonstrable proficiency in Google Suites

Required Competencies

• Technical Writing: Demonstrates strong technical writing skills, including the ability to clearly and concisely communicate complex information in a way that is easily understood by the intended audience. Can effectively organize information and create structured documents such as procedural manuals, handbooks, guides, and job aides.
• Collaboration: Actively engages in inclusive teamwork, fostering positive relationships and facilitating open dialogue to achieve collective goals.
• Adaptability: Being able to quickly adjust to new or changing situations, priorities, and information. This includes being open to different perspectives and approaches, and being willing to modify plans or strategies as needed.
• Flexibility: Demonstrating a willingness to step outside of one's comfort zone, think creatively, and explore alternative solutions when faced with ambiguous situations. It involves being open-minded and embracing new ideas and possibilities.
• Resilience: Being able to handle uncertainty, setbacks, and unexpected challenges with a positive and proactive mindset. Resilient individuals can bounce back from failures or obstacles, learn from them, and continue moving forward.
• Communication: Effectively conveying and receiving information in ambiguous situations is crucial. This includes being able to ask clarifying questions, actively listen to others, and communicate ideas and expectations clearly, even when the circumstances are unclear.
• Emotional Intelligence: Having a high degree of self-awareness and empathy, which helps in managing emotions and understanding the emotions of others. Emotional intelligence enables individuals to navigate ambiguous situations with patience, empathy, and adaptability.
• Initiative and Autonomy: Being proactive and self-driven in ambiguous situations, taking ownership of tasks and projects, and seeking out opportunities for learning and growth. Individuals with this competency are 8 comfortable working independently and taking responsibility for their decisions.
• Attention to detail: Understanding the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy in a fast-paced environment.
• Written Communication: Effectively communicates ideas through well-structured and engaging written content, adapting style and tone to suit diverse audiences.
• Verbal Communication: Understanding of the importance of insightful listening, communicating, and the ability to provide information and messages in a way that produces clarity and impact.
• Relationship Building: Managing relationships on behalf of the Director and team with numerous stakeholders including both internal and external.
• Problem-Solving: Identifying problems and reviewing related information to develop and evaluate options and implement solutions.
• Managing Multiple Priorities: Knowledge of effective self-management practices and ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Initiative: Knowledge of the value of self-motivation and initiative; ability and willingness to seek out work and the drive to accomplish goals.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Time Management: Managing one's own time and the time of others.
• Exceptional organizational skills: Ability to manage multiple priorities and work independently with minimal supervision in a fast-paced environment.

Conditions of Employment

• Must be a Colorado resident at time of application.
• You must pass a thorough background check prior to employment which will include the E-Verify process.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

For questions regarding this recruitment, please contact: [e-mail]

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.

Comparative Analysis Process: Structured Application Review & Exam

After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.

After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.

Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.

Work Visas

CDLE does not sponsor Work Visas of any type.

Applicant Use Of AI

The use of AI tools to aid in preparing application materials is allowed under the condition that the applicant independently verifies and confirms the information's accuracy before submission. Applicants are fully accountable for the content of their submissions and must ensure the safe and ethical use of any AI tools. Furthermore, active and direct participation in the interview process is required.

THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at [e-mail]. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.

While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.