Program Assistant I

Health Research, Inc; New York (NY); Hybrid; USD 56,000 - 69,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Generous paid time off

Tuition support

Retirement benefits

Employee Assistance Program

Job summary

Health Research, Inc. seeks a Program Assistant I to provide administrative and programmatic support within the AIDS Institute's Office of Grants, Data Management and Quality.

Responsibilities include coordinating quality improvement trainings, planning activities, and preparing materials and reports. The ideal candidate has a Bachelor's or Associate's degree with related administrative or program experience, plus MS Office proficiency; travel up to 25% is required, and a hybrid work schedule

Qualifications

• Bachelor's or Associate's degree with related experience in administration, finance, HR or operations.
• Experience in grants or program support and data management is a plus.
• Strong communication and organizational skills are essential.

Responsibilities

• Provide administrative and programmatic support within the AIDS Institute's Office of Grants, Data Management and Quality.
• Assist with planning and implementation of quality improvement trainings and learning collaboratives.
• Coordinate meeting content, trainings and communications with providers, staff, funders and stakeholders.
• Assist in developing program materials, data analyses and monitoring and evaluation reports.
• Support special projects as assigned.

Skills

Administrative experience

Attention to detail

Communication skills

Grant management exposure

Education

Bachelor's degree in a related field

Associate's degree in a related field

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Compensation Grade:

P16

Compensation Details:

Minimum: $62,514.00 - Maximum: $62,514.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

(OHEHR) AI - AIDS Institute

Job Description:

Responsibilities

The Program Assistant I will provide administrative and programmatic support within the AIDS Institute's Office of Grants, Data Management and Quality. Responsibilities will include assisting with the planning and implementation of quality improvement technical assistance capacity building programs, including learning collaboratives and quality improvement trainings; coordinating meeting content and trainings with providers and staff; assisting in providing technical assistance to providers; assisting with the development of program materials (e.g., presentations, data analyses, monitoring and evaluation reports) and communications with participants, funders, AIDS Institute staff, and external stakeholders (e.g., via reports, email communications); and participating in special projects,. Other related duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field and one year of administrative and/or financial experience, human resources, operations or other program activities; OR an Associate's degree in a related field and three years of such experience; OR five years of such experience. A Master's degree in a related field may substitute for one year of experience.

Preferred Qualifications

• Experience working in public health.


• Experience in quality improvement.


• Experience with clinical quality management expectations in Ryan White HIV/AIDS Program-funded settings.


• Experience supporting the planning and implementation of learning collaboratives specific to improving HIV care and treatment.


• Experience communicating with various audiences..


• Experience with data reporting, data quality and analyses.


• Experience facilitating training content.


• Experience presenting at conferences.


• Experience supporting literature reviews and publications.


• Experience collecting quantitative and qualitative data, including participant feedback.


• Proficient in MS Office programs, including, but not limited to: MS Excel, MS Word, and MS PowerPoint.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position will become eligible for a hybrid work schedule, with a combination of onsite and remote work, after a waiting period of approximately one week, subject to satisfactory job performance, management approval and operational needs.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance -Several comprehensive health insurance plans to choose from;


• Flexible benefit accounts -Medical, dependent care, adoption assistance, parking and transit;


• Generous paid time off -Paid federal and state holidays, paid sick, vacation and personal leave;


• Tuition support -Assistance is available for individuals pursuing educational or training opportunities;


• Retirement Benefits -HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;


• Employee Assistance Program -Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;


• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.