PROGRAM ASSISTANT (CETARS/WATCHBILLS).

Naval Education and Training Command; Newport (RI); On-site; USD 70,000 - 90,000; Full time

Job summary

Naval Education and Training Command seeks a CeTARS Manager to oversee all courses taught by NLEC detachments, serving about 50,000 graduates each year. You will manage access to Course Data Processing owners and enroll/graduate students across multiple programs.

Additionally, you will design, implement, and maintain reports, coordinate instructor assignments for thousands of topics, and create schedules for 14 high-profile annual convenings, ensuring data accuracy and timely delivery of metrics

Qualifications

• Specialized experience with CeTARS or similar training data systems to generate, research, maintain, and distribute training materials and data.
• Understanding of training and education principles to manage training data systems.
• Ability to download, update, sort, and analyze data to create reports.
• Strong written and oral communication to explain regulations and create reports.

Responsibilities

• Manage CeTARS for courses taught by NLEC detachments and oversee ~50,000 graduates annually.
• Control database permissions for CDP owners to enroll/graduate students.
• Create and manage schedules for 14 major annual convenings.
• Coordinate with course leads to schedule and assign instructors for 2,700+ topics annually.
• Design, build, and maintain custom database reports for real-time metrics.

Skills

CeTARS knowledge

Data management

Report generation

Oral and written communication

Job description

• You will serves as the Corporate enterprise Training Activity Resource System (CeTARS) Manager for all courses taught by Naval Leadership and Ethics Center (NLEC) detachments , serving approximately 50,000 graduates annually.
• You will manage database permissions, granting authorized access to detachment Course Data Processing (CDP) owners to enroll and graduate students in their respective courses.
• You will create and manage the combined training schedules for 14-high profile annual convenings (Major Commands, Prospective Commanding Officer, Spouse courses etc.).
• You will interface closely with course leads to coordinate, schedule, and assign instructors for over 2,700 individual topics taught annually.
• You will independently design, build, and maintain custom database reports to provide leadership with real-time operational training metrics.

Duties

• You will serves as the Corporate enterprise Training Activity Resource System (CeTARS) Manager for all courses taught by Naval Leadership and Ethics Center (NLEC) detachments , serving approximately 50,000 graduates annually.
• You will manage database permissions, granting authorized access to detachment Course Data Processing (CDP) owners to enroll and graduate students in their respective courses.
• You will create and manage the combined training schedules for 14-high profile annual convenings (Major Commands, Prospective Commanding Officer, Spouse courses etc.).
• You will interface closely with course leads to coordinate, schedule, and assign instructors for over 2,700 individual topics taught annually.
• You will independently design, build, and maintain custom database reports to provide leadership with real-time operational training metrics.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final SECRET security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Having in-depth knowledge of the Corporate Enterprise Training Activity and Resource System (CeTARS), or similar systems, to generate, research, maintain, and distribute related training materials, data, and information for an expansive multi-site training programs; 2) Understanding of the principles of training and education to independently manage training data systems; 3) Performing a wide range of data management tasks, including downloading, updating, sorting, and analyzing data to create reports; and 4) Having strong oral and written communication skills to explain regulations, prepare instructions, and create reports.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Additional information

This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. Initial consideration for this announcement is limited to the number of applications listed at the top of this announcement. All applications received on the day the application limit is reached will be accepted and processed. A tentative offer of employment will be rescinded if the selectee fails to meet the pre‑employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt‑in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt‑in and are referred on a certificate, your resume will be available to other hiring managers for 180‑days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants:

To be considered well‑qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Eligibility for benefits depends on the type of position you hold and whether your position is full‑time, part‑time or intermittent. Contact the hiring agency for more information on the specific benefits offered.