Program Assistant, Accreditation

The American Occupational Therapy Association, Inc; Bethesda (MD); On-site; USD 42,000 - 65,000; Full time

Job summary

The American Occupational Therapy Association, Inc. (AOTA) in Bethesda, MD is seeking a Program Assistant, Accreditation to provide operational support for accreditation projects.

You will handle data management, correspondence, and administrative coordination to ensure smooth ACOTE processes. Responsibilities include processing emails and surveys, maintaining the ACOTE website and eAccreditation system, and generating volunteer reports.

Qualifications

• Bachelor’s degree from an accredited institution in administration, and/or related field. A combination of formal education and experience will be considered.
• 2 years of work experience in accreditation or equivalent is preferred.
• Proficiency in Microsoft products (especially Word and Excel) is required.
• Excellent proofing and grammar skills are required.
• Website management skills to add and edit website content are required.
• Experience with an electronic accreditation management system is preferred.
• Initiative to find answers, understand processes, and seek clarification of procedures for varied tasks.
• Strong attention to detail and a commitment to quality.
• Must demonstrate good judgement and business skills, a high level of organizational and time management skills, and flexibility in competently juggling competing priorities and changing expectations.
• Experience with Personify and Access is beneficial, but not required.
• Excellent written and oral communication skills.

Responsibilities

• Process emails, phone calls, and all other ACOTE correspondence.
• Process and compile survey data and create reports.
• ACOTE website and eAccreditation system maintenance.
• Database maintenance: Academic Programs and Accreditation Volunteers.
• Processing routine incoming reports.
• Develop Accreditation Volunteer performance reports and contact hour certificates.
• Support development of ACOTE workshops, webinars, and trainings.
• Processes accreditation expense reports, invoices for accreditation fees, and maintains accreditation financial records.
• Other duties as assigned.

Skills

MS Word

MS Excel

Proofreading

Website editing

Communication skills

Attention to detail

Time management

Organizational skills

Education

Bachelor’s degree in administration or related field

Tools

Personify

Microsoft Access

eAccreditation system

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

AOTA Culture Values:

• Trust and respect are incorporated into decisions at all levels;
• AOTA invests in its employees; and
• Responsibility and accountability for work are fairly assigned.

We believe that:

• Autonomy and empowerment are essential to satisfaction and productivity;
• Creativity and innovation only improve projects and outcomes; and
• Diversity and inclusivity are essential to success.

Employment Status: Exempt

Team: Accreditation

Reports To: Director, Accreditation

Competency Level: Professional

POSITION SUMMARY:

Responsibilities include the provision of operational support to assigned projects in accreditation in the form of data management support, correspondence, and administrative coordination.

POSITION SPECIFIC DUTIES:

Accreditation

• Process emails, phone calls, and all other ACOTE correspondence.
• Process and compile survey data and create reports.
• ACOTE website and eAccreditation system maintenance.
• Database maintenance: Academic Programs and Accreditation Volunteers.
• Processing routine incoming reports.
• Develop Accreditation Volunteer performance reports and contact hour certificates.
• Support development of ACOTE workshops, webinars, and trainings.
• Processes accreditation expense reports, invoices for accreditation fees, and maintains accreditation financial records.
• Other duties as assigned.

Organizational

• Model the AOTA culture values throughout the workplace and employ them in all interactions with peers, managers, volunteers, members, and other stakeholders.
• Engage innovative and creative solutions to problem solving and designing business solutions that advance the goals assigned to your role.
• Exhibit an understanding of the needs and expectations of AOTA members, peers, and managers and strive to cultivate trust and respect with stakeholders at all levels of the organization.
• Demonstrate an evolving knowledge of business foresight along with the ability to integrate diverse perspectives.
• Embrace diversity and work proactively with peers and leadership to foster an equitable and inclusive workplace.
• Other duties as assigned.

Position Requirements

EDUCATION/EXPERIENCE/SKILLS:

• Bachelor’s degree from an accredited institution in administration, and/or related field. A combination of formal education and experience will be considered.
• 2 years of work experience in accreditation or equivalent is preferred.
• Proficiency in Microsoft products (especially Word and Excel) is required.
• Excellent proofing and grammar skills are required.
• Website management skills to add and edit website content are required.
• Experience with an electronic accreditation management system is preferred.
• Initiative to find answers, understand processes, and seek clarification of procedures for varied tasks.
• Strong attention to detail and a commitment to quality.
• Must demonstrate good judgement and business skills, a high level of organizational and time management skills, and flexibility in competently juggling competing priorities and changing expectations.
• Experience with Personify and Access is beneficial, but not required.
• Excellent written and oral communication skills.
• The position exercises moderate influence upon the actions or operations of others and has a moderate impact on the activities of AOTA.
• Requires moderate problem solving, judgment and/or innovative thinking to accomplish very broadly defined and/or technically complex responsibilities of the position. The work may involve the development of recommendations for the division/department goals and projects. Receives broad work direction and objectives. Broad latitude is given to determine approaches, procedures, and methodologies for accomplishing the work of self and others. Receives administrative review.
• Candidates for this position will be required to undergo a background check as AOTA is subject to the Payment Card Industry Data Security Standard (PCI).

Full-Time/Part-Time Full-Time

Position Program Assistant, Accreditation

Exempt/Non-Exempt Exempt

Req Number KNO-26-00001

About the Organization

About AOTA: The American Occupational Therapy Association (AOTA), founded in 1917, is the national professional association representing the interests of occupational therapy practitioners and students. With a current membership of approximately 65,000- comprising occupational therapists, occupational therapy assistants, and students-our community spans all 50 states, the District of Columbia, Puerto Rico, and beyond.

AOTA represents the broader occupational therapy profession in the United States, which includes more than 230,000 practitioners and students.

Headquartered in Bethesda, MD, AOTA is dedicated to promoting excellence in occupational therapy practice, education, and research. We advocate for improved access to health care, support the professional growth of our members, and advance the profession through resources, public education, and standard setting.

Mission

To advance occupational therapy practice, education, and research through standard setting and advocacy on behalf of its members, the profession, and the public.

Vision 2030

Enriching life for ALL individuals and society through meaningful engagement in everyday activities.

This position is currently accepting applications.