Program Assistant 3

Northwestern University; Chicago (IL); On-site; USD 56,993,000 - 71,234,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Job summary

Northwestern University is seeking an administrative professional to coordinate processes across education, research, and operations within the MED-Clinical Trials Unit. The role involves creating and maintaining documents, spreadsheets, databases, and web pages, and alerting supervisors to critical issues and events.

The position requires 4 days on-site per week and a high school diploma with at least 4 years of relevant experience; a bachelor’s degree and REDCap experience are preferred.

Qualifications

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs.

Responsibilities

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
• Maintains websites and/or blogs.
• Creates new web pages and/or updates standard information/data within the application’s content management program.
• Screens and prioritizes incoming calls.
• Responds to inquiries.
• Provides basic interpretation of policies and procedures.
• Researches information to resolve problems or issues.
• Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.
• Performs other duties as assigned.

Skills

Word processing

Spreadsheets

Email management

Database software

Education

High school diploma or equivalent

Bachelor’s degree in a relevant field

Tools

REDCap

Job description

Job Summary

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

• On site activity typically required 4 days per week

Department: MED-Clinical Trials Unit

Salary/Grade: NEX/11

Job Summary

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

• On site activity typically required 4 days per week

Target hiring range for this position will be between $19.89 - $24.86 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities

Documents & Databases

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.

Website

• Maintains websites and/or blogs.
• Creates new web pages and/or updates standard information/data within the application’s content management program.

Contacts

• Screens and prioritizes incoming calls.
• Responds to inquiries.
• Provides basic interpretation of policies and procedures.
• Researches information to resolve problems or issues.

Supervision

• Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs

Preferred Qualifications

• Bachelor’s degree in a relevant field (i.e. public health, health/social science, health informatics, or data science)
• Experience with EDC platforms (e.g., REDCap or comparable systems) for data collection, quality control, or reporting
• Work experience in an academic medical center, clinical research core laboratory, or contract research organization (CRO) setting

Preferred Competencies: (Skills, knowledge, and abilities)

• Skill in managing large, complex databases with accuracy and attention to detail
• Interest in developing skills with data analysis and/or AI-assisted tools, including basic coding

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parentalleave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life And Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.